Executive Personal Assistant at Legal Aid Forum (LAF): (Deadline 13 December 2025)

No

Position

Description 

Requirements

1.

Executive Personal Assistant (1)

The Executive Personal Assistant provides high-level and professional administrative support to the office of the Executive Director within the Secretariat of the Legal Aid Forum. S/he works closely together with and reports directly to the Executive Director. The Responsibilities include but not limited to:

• Provide strategic and technical input to the Executive Director on programmatic priorities, ensuring alignment of ongoing projects
• Oversee internal communication flows between the Executive Director’s office and departments, ensuring coherence and timely exchange of information.
• Efficiently manage the calendar of the Executive Director, scheduling and coordinating meetings, appointments, and travel arrangements.
• Serve as a liaison between the Executive Director and internal/external stakeholders, maintaining positive relationship and representing the Executive Director’s Office professionally.
• Arranging travels, visas and accommodation and occasionally travelling with the Executive Director.
• Support organizational planning and retreats, including agenda development, documentation of outcomes, and tracking of follow-up actions.
• Manage and prioritize incoming correspondence (emails, letters, and other communications), drafting and responding on behalf of the Executive Director where appropriate, to ensure timely and effective communication.
• Document discussions by taking accurate notes and preparing quality minutes and action points for follow-up
• Ensure the Executive Director is well prepared for meetings and engagements by compiling relevant briefs, background documents, and talking points in advance.

• Bachelor’s Degree from a recognized University in relevant fields such as Public Administration, International Relations, Law, ICT etc.
• At least 5 years of demonstrated professional experience in supporting executives in high-paced environments.
• Knowledge of donor-funded project cycles and experience supporting compliance, reporting, and coordination across programs.
• Excellent written and verbal communication skills, including the ability to prepare executive-level correspondence and presentations.
• Exceptional attention to detail and multitasking ability under tight deadlines.
• Proactive and self-driven, capable of anticipating needs and independently managing priorities.
• Ability to work collaboratively in interdisciplinary environment.
• Fluent in written and spoken English, French and Kinyarwanda.
• Proficiency in the use of computer and other IT tools.
• Strong planning and organisationnal skills.
• Demonstrating integrity and ethical standards.
• Experience working in the non-profit sector.