Finance Officer at AKADEMIYA2063: (Deadline 8 February 2023)

Finance Officer at AKADEMIYA2063: (Deadline 8 February 2023)

VACANCY ANNOUNCEMENT

AKADEMIYA2063 is an Africa-based non-profit research organization with headquarters in Kigali, Rwanda and a regional office in Dakar, Senegal. Inspired by the ambitions of Agenda 2063 and grounded in the recognition of the central importance of strong knowledge and evidence systems, the vision of AKADEMIYA2063 is an Africa with the expertise we need for the Africa we want. This expertise must be responsive to the continent’s needs for data and analysis to ensure high-quality policy design and execution. Inclusive, evidence-informed policymaking is key to meeting the continent’s development aspirations, creating wealth, and changing livelihoods for the better. AKADEMIYA2063’s overall mission is to create, across Africa and led from its headquarters in Rwanda, state-of-the-art technical capacities to support the efforts by the Member States of the African Union to achieve the key goals of the African Union’s Agenda 2063 of transforming national economies to boost growth and prosperity. Following from its vision and mission, the main goal of AKADEMIYA2063 is to help meet Africa’s needs at the continental, regional and national levels in terms of data, analytics, and mutual learning for the effective implementation of Agenda 2063 and the realization of its outcomes by a critical mass of countries. AKADEMIYA2063 strives to meet its goals through programs organized under five strategic areas—policy innovation, knowledge systems, capacity creation and deployment, operational support and data management, digital products, and technology—as well as partnerships and outreach activities. For more information, visit www.akademiya2063.org.

Vacancy Details

Vacancy Number: RW23003

Position Title: Project Finance Officer (PFO)

Department: Finance and Administration

Location: Kigali – Rwanda

Duration:  One (1) year renewable

Position Summary

The objective of the Digitally Enabled Resilience and Nutrition Policy Innovations (DERPIn) Project, is to foster the capacity and agility of government planners and private sector operators, including smallholder farmers and their organizations, to craft adapted and impactful policies and programs to advance food system transformation and enhance resilience to future shocks. It does so through a combination of digitally enabled, customizable tools, data, and analytical products to cater to the needs of a broad range of stakeholders within and outside of government. DERPIn is financially supported by The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), the implementing agency of the Federal Republic of Germany for technical and international cooperation. AKADEMIYA2063 is looking to hire a highly capable Project Finance Officer (PFO) to support the DERPIn project team and provide managers with accurate financial information. The PFO will manage accounts receivables and payables, review budgets, and prepare all financial reports for the project.

Duties and Responsibilities

Under the direct supervision of the Director of Finance & Administration (DFA), with dual reporting duties to the DERPIn Project Manager, specific duties and responsibilities will include but will not be limited to:

• Coordination of processes for monthly budgeting, monitoring, and financing,
• Issuing invoices and purchase orders, as well as paying consultant, subcontractor, vendor, and supplier bills in accordance with internal rules and procedures,
• Maintain complete and up to date grant file for the project,
• Prepare monthly reports for review by DFA and package all required documents for submitting to GIZ,
• Ensure a steady cash flow by generating and sending invoices in a timely manner,
• Prepare and process disbursement requests (checks, wires, online banking) following established policies and procedures in a timely manner,
• Review requisitions for procurements and ensure all relevant information is included,
• Review supporting documents for all transactions ensuring they are complete, accurate and correct and that authorizations and approvals comply to AKADEMIYA2063’ policies and procedures,
• Review documents to ensure compliance with donor rules and regulations include Blocked Party screening,
• Post transactions into QuickBooks ensuring proper coding and analysis,
• Track daily bank balances and bring any anticipated concerns to the attention of management,
• Prepare monthly bank reconciliation for review and approval by DFA,
• Maintain proper financial records and files (e.g., supporting documents for expenditures, contracts,
• purchase orders, fixed asset inventory, etc.), ensuring that they are properly organized, maintained, and regularly updated,
• Provide project managers and other internal/external stakeholders with timely financial reports, budgets, and project forecasts,
• Assist with the facilitation of annual/external audits,
• Performs other duties as assigned or required.

Selection Criteria

• Bachelor’s degree in accounting or other related business field,
• At least three (3) years of professional experience in a similar position,
• Practical Knowledge of financial systems, budget/cash flow monitoring and internal accounting controls,
• Advanced proficiency in managing general ledgers, journal entries, and account reconciliations,
• Proficiency in electronic accounting systems such as QuickBooks,
• In-depth knowledge of best practices in accounting,
• Excellent analytical skills and good attention to details,
• Excellent communication skills toward effective collaboration and client services,
• A professional accounting certification (CPA, CMA, ACCA), and knowledge of GIZ financial management policies and procedures would be a key added advantage

Submission of Applications

If you are interested in this position, please send your detailed e-mail application, CV, and cover letter, in English, by February 8^th, 2023, to careers@akademiya2063.org . Please include the position title in the subject line

Additional Considerations

• Applications received after the closing date will not be considered.
• We thank all applicants for their interest in working for AKADEMIYA2063, due to the volume of applications, only shortlisted candidates will be contacted.
• This Job Description only serves as a guide for the available position. AKADEMIYA2063 reserves the right to change, revise, omit, and add in part / in whole to this document.
• Qualified female candidates are strongly encouraged to apply.
• AKADEMIYA2063 is an equal opportunity employer