Finance Officer at BRAC: (Deadline 11 January 2024)

Finance Officer at BRAC: (Deadline 11 January 2024)

JOB OPPORTUNITY

Introduction

BRAC International is a leading nonprofit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Our approach is grounded in the conviction that people living in vulnerable situations can be agents of change if they are empowered with the tools, skills, and hope they need to change their lives. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on successfully implemented programmes is applied across 10 countries, touching the lives of over 130 million people, where our models are adapted according to the country’s context.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announcing an initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In preparation for the launch of the program, BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Rwanda 

Position: Finance Officer

Job Location: BRAC Field Office

Number of positions: 1

Contract nature: Two years renewable depending on the performance 

Job Summary

The finance officer position will support the Finance department’s management of accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable. As part of an experienced finance team, the finance officer will help coordinate daily financial activities through the duties outlined below.

Key Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Provide operational oversight function on cash/bank transactions in the finance unit
• Ensure accuracy of all data required for processing financial transactions to right charts of accounts into the ERP system (SBI CLOUD).
• Follow up and review all project-related travel requests and liquidations in line with travel policy.
• Prepare bank reconciliation statements on a monthly basis for review by the Finance manager timely.
• Monitor balances in account receivables and payables, prepare reports on material exceptions to policies or identify long outstanding ones for corrective actions.
• Ensure that all statutory deductions such as Withholding Tax (WHT) are promptly remitted to the relevant statutory authority monthly
• Assist in conducting training on financial matters for the project team when necessary.
• Support the preparation of monthly and end-of-project financial reports and update notes and ICP forms into the FCCS system.
• Support Finance Manager to ensure high standard of financial stewardship in both country office and field offices
• Assisting Finance manager in maintaining books, accounts and other financial records for third part reconciliation and inter company reconciliation.
• Reviewing the correctness and adequate of accounting documents before making payments
• Preparing all payments, cash withdrawal by bank and clearing advances
• Undertaking all transactions at bank (preparing transfers, receiving bank debit and credit advice, bank statement every month or where required)
• Coordinating with cashier to record all receipt vouchers, payments paid in cash to the ledger.
• Preparing donor reports and make sure to be delivered within deadline.
• Performing cost allocation of accounts to put into vouchers
• Posting into the ERP system on daily basis.
• Prepare donor proposal and budgets and submit them timely
• Ensuring accounting documents/files for audit
• Preparing fund request for field office
• Dealing with customers include bank, visitor, consultant and staff on finance and accounting when required
• Perform Any other duties as assigned by the line supervisor

• Safeguarding Responsibilities
  • Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation
  • Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
  • Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
  • Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same

Education and Experience:

• Bachelor’s degree in Finance / Accounting, Professional Accounting qualification from any recognized institute and Master’s would be an advantage.
• Having any other professional degree on finance or accounting will add advantage.
• Minimum 2 years work experience in the relevant field.
• Working for any other international or local NGO will also add advantage
• Strong fluency with excel formulas and functions.
• Strong analytical and data gathering skills
• Principles of budgetary administration
• Financial control and monitoring
• Principles and practices of cash flow analysis and cost accounting.
• Financial, statistical and comparative analysis and formulas.
• Financial planning, forecasting, organizing, teamwork and collaboration.
• Experience and knowledge of reporting procedures, program accountability best practices, guidelines, and tools for monitoring, evaluation and learning.
• Ability to work well in a team and with various partner organizations
• Ability to use a computer with proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc.
• Fluency in written and spoken English and Kinyarwanda.
• Ability to perform and prioritize multiple tasks;
• Willing to be able to travel within the working areas of Huye, Nyanza and other areas as required.
• High degree of professionalism and ability to deal sensitively with confidential material;
• Strong interpersonal (verbal and written) communication skills.

Safeguarding Policy:

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. BRAC holds a zero-tolerance policy against sexual exploitation, discrimination, exploitation, abuse and harassment. Violations to stated policies will be subject to corrective action up to and including termination of contract.

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized copies of academic qualifications. All those documents should be sent through email: [email protected], Application deadline is 11 January 2024.

Please note that only shortlisted candidates will be called for interview.