Finance Specialist(under contract) at City of Kigali (COK): (Deadline 2 September 2025)

Duties and responsibilities: – Participate in the preparation of action plans and budgets; – Reviews and finalizes final and mid-term budgets for all allotments including development of detailed justifications; – Participate in budget negotiations with MINECOFIN; – Consolidate revenue collection reports in collaboration with RRA; – Coordinate the budget revision process – Preparation of annual, quarterly and monthly cash plans of the City of Kigali in collaboration with other departments; – Preparation of periodic fund requests from the Treasury; – Generate purchase orders for internal approval. – Processing commitments for different requests; – Ensure all invoices and various requests received from the financial controller are well verified before payment; – Check payment documents for further processing; – Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time and safe keep transaction supporting documents; – Record all transactions properly in IFMIS or other accounting software and submit the monthly consolidated report within the stipulated deadlines; – Maintain bank accounts, ensure monthly bank statements and account overviews are produced regularly; – Prepare bank accounts reconciliation statements; – Quarterly review of CoK expenditure vouchers to guide the next quarter disbursement; – Implement strong internal control systems in decentralized entities to ensure transparency and accountability; – Provide technical / financial assistance to all implementing decentralized entities in the CoK; – Consolidate the financial reports and generate the accounting information of decentralised entities; – Preparation of periodic budget execution and financial statement reports; – Maintain and regularly update of CoK assets inventory register; – Ensure that the preparation and review of periodic inventory and fixed asset report is timely produced; – Monitor the implementation of the employees’ performance contracts and their appraisals in the finance department; – Consolidate and submit the annual performance evaluation report of employees to DAF for further review; – Monitor the preparation of the payroll lists, fringe benefits of all concerned staff at the finance department; – Facilitate external and internal audit of the CoK; – Facilitate process of internal and external audit of different NBAs under CoK supervision; – Preparation and submission of activity plans and periodic reports; – Perform any other duties assigned by the supervisor.