Financial Management Specialist at Rwanda Polytechnic (RP): (Deadline 24 May 2024)

Coordinate the development, execution and monitoring of SPIU Project budgets. • Participate in the development of key priorities and Action Plan of MINECOFIN SPIU projects; • Participate in the budget preparation process of all projects; • Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist; • Monitor projects’ budget execution rates and advice where need be; • Receive and check all invoices, requests and prepare payment; • Ensure timely preparation of periodic budget execution and financial statement reports; • Participate in budget revision process of projects; • Manage an effective financial management system for the SPIU and ensure that accounting and book keeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices. Produce Periodic financial statements • Prepare bank accounts reconciliation statements; • Analyze financial statements for consistency • Correct errors found in financial statements • Consolidate project reports and the accounting information and populate the reporting format as provided by the management system. • Follow up the approval of the project financial statements as per development partners reporting requirements were necessary. • Follow up replenishment of funds from the concerned development partners; • Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents. • Facilitate process of internal and external audit of different programs and projects under the RP (SPIU) • Record all project transactions properly in IFMIS and submit the monthly project consolidated report within the stipulated deadline; Coordination of pay and compensation • Supervise the preparation of the project budget of staff compensation; • Monitor the preparation of the salary payroll lists, fringe benefits of all concerned staff; • Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations. Transactional cash management • Verify staff payroll for bank transfers at the end of each month; • Ensures all invoices from external parties (contractors, suppliers, e.t.c.) are paid in due time, by bank transfer and arrange those documents sequentially by date; • Check and prepare payment documents for further processing; • Attain and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews. • Responsibility for the cash management: this includes regular daily cash counts, verification of balance of cash book and establishment and signature of cash count statements. • Prepare cash calls, face forms from donors. Operational Support • Ensure the preparation of monthly project inventory report and monthly inventory review; • Ensure regular update and inventory of assets register for the project. • Coordinate and monitor activities of the Projects • Guide the identification of a development project. • Coordinate the preparation of the development project budget. • Review the development project and submit for approval • Follow up with the donors to ensure timely cash replenishment • Report to the SPIU Program Manager. • Ensure all books of accounts and records related to payments are proper filled and under safe custody; • Ensures timely preparations of all financial reports (statutory, ad hoc and management accounts, including exception reports) to management and the Board; • Record any taxes withheld and ensure its payment to the tax authority is done on time; • Receive, verify and record all transactions related to payment based on GAAP applicable in the country • Perform regular reconciliation statement for all RP-SPIU accounts; • Perform any other duties assigned by the SPIU Program Manager, RP headquarter.