HR & Administrative Officer at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 1 December 2024)
HR & Administrative Officer
Terms of Reference Human Resources & Administration Officer
Title: Human Resources & Administration Officer
Location: Kigali- Rwanda
Reporting: The HR & Administration Officer will report to the Finance & Administration Manager.
DESCRIPTION:
We’re seeking a dynamic HR & Admin Officer to join our team. This role is crucial in supporting our organization’s day-to-day operations and fostering a positive workplace environment. The ideal candidate will have strong organizational skills, a keen eye for detail, and a passion for people management.
RESPONSIBILITIES:
OFFICE ADMINSTRATION:
- Procurement Management:
- Administer the procurement of goods and services necessary for the effective operation of the office.
- Manage office supply inventory, ensuring timely orders are placed when stock levels are low.
- Maintain detailed records of office procurements, including equipment, vehicles, and other assets.
- Communication and Documentation:
- Draft and send standard correspondence on behalf of the AMIR Executive Director and the Chairman of the Board of Directors.
- Manage all contracts with service providers and consultants, ensuring terms and conditions are adhered to.
- Compliance and Safety:
- Ensure compliance with health and safety standards within the office environment.
- Prepare and administer the tender process, including tender awards and contracts.
- Office Management:
- Maintain office stationery, equipment, and other items, ensuring availability and functionality.
- Arrange travel and accommodation for AMIR management and guests.
- Ensure that procurement activities comply with the procedures manual, maintaining effective communication with suppliers.
- Oversee the organization and daily operations of AMIR.
- Support to Management and Board:
- Provide administrative and communication support to AMIR Management and the Board of Directors.
- Assist in preparations, write minutes, and follow up on General Assembly meetings.
- Support the AMIR Secretariat and Board of Directors in various administrative matters.
- Supervise the receptionist, drivers, and other support staff ensuring smooth office operations.
HUMAN RESOURCES:
- HR Administration:
- Administer HR-related documentation and maintain accurate and up-to-date STAFF files and HR databases.
- Assist in the recruitment process, including identifying candidates, conducting reference checks, preparing appointment letters, and issuing employment contracts.
- Onboarding and Policy Implementation:
- Handle the onboarding process for new hires, conducting orientation programs to familiarize them with the organization.
- Implement organizational HR policies and procedures, ensuring compliance with the procedures manual.
- Staff Management:
- Manage STAFF leave records and assist management in the Annual Appraisal process.
- Maintain staff personal records in both hard copy and electronic formats.
- Assist management in the preparation and signing of Annual Performance Contracts for all AMIR staff.
- Legal and Regulatory Compliance:
- Ensure compliance with employment laws and regulations.
- Prepare and process staff salaries accurately and in a timely manner.
- Prepare exit separation documents for staff members who are leaving AMIR.
- Additional Duties:
- Perform other related duties as required by the Executive Director to support the overall function of the organization.
Required experiences and skills:
- At least 4 years of working experience in HR, Customer care and administration roles
- Hold a bachelor’s degree in human resources, Business administration, or other related fields
- Fluent in English and Kinyarwanda, having French knowledge will be an added advantage.
- Advanced skills in MS Word, Excel and Power point presentation
- Knowledge of HR functions (pay & benefits, recruitment, training & development
- Excellent self-organization, punctuality and reliability
- Strong communication, organizational, interpersonal, problem-solving, and critical thinking skills
- Knowledge of labor laws and disciplinary procedures
- Ability to supervise, maintain confidentiality and use sound judgment on sensitive matters.
How to apply
Interested and eligible applicants should submit the following documents to info@amir.org.rw not later than 01st December 2024 at 5:00 pm.
Send the documents as one folder and in the subject line, fill in the position of HR & Administration Manager:
- Motivation letter explaining your suitability for the position,
- Curriculum vitae with 3 referee names,
- National ID.
Copies of the Academic documents. - Criminal record.
Only Shortlisted candidates shall be contacted for the interview
Done at Kigali on 26 November 2024.
AMIR MANAGEMENT
Kindly Note
All Jobs and Opportunities Published on mucuruzi.com are completely free to apply. A candidate should never pay any fee during the recruitment Process. Even if mucuruzi.com does its best to avoid any scam job or opportunity offer, a job seeker or an opportunity seeker is 100% responsible of applying at his own risk.
Check well before applying, if you doubt about the eligibility of any offer do not apply and notifie to mucuruzi.com via this email: mucuruzi2016@gmail.com and remember to never pay any fee to have a job or get any opportunity, if you do so, do it at your own risk.
