HR Assistant at International Alert: (Deadline 15 September 2023)

Job Title

HR Assistant

Reports to

Finance and Operations Manager

Management Responsibility

None

Job location

Rwanda

Grade

5.1

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

The HR Assistant will be required to act as the first point of contact for day-to- day HR enquiries and support the HR team with a wide range of activities including recruitment, performance management, training, management information, salary & benefits administration, and ad-hoc projects.

Duties and Responsibilities

Information Management and Administration

• Ensure maintenance of all HR records (fully electronic from 2001 onwards, some paper records prior to that) in compliance with Rwandan Data protection law, including the processing of recruitment information, sickness absences, starters, leavers and changes in terms and conditions of service.
• Use initiative to come up with ideas for improvement of systems and processes including expansion of our use of the HR management systems.
• Proofreads contracts and correspondence produced by staffs
• Prepares presentations (Power Point), procedure documentation and other relevant documents.
• Compile monthly HR report(Timesheets) concerning staff, contractors, and volunteers.
• Close staff files according to exit procedure and checklist & ensure staff leaving complete handover checklist with all departments.

General HR support

• Draw up and maintain employee contracts, including ensuring that contracts meet Rwandan legal and regulatory standards.
• Verify contract dates, position titles, and other relevant information to ensure consistency between soft and hard copy contracts as and when new contracts are signed.
• Ensure that all policies and procedures are in compliance with the employment law.
• Have knowledge and mastery of the Rwanda Labour Law and other legal instruments for reference purposes and to inform policy.
• Help with new employee orientation and paperwork.
• Coordinate training sessions for new hires.
• Ensure new employees complete required forms and documents
• Track and manage employee attendance and time-off requests.
• Assist in preparing timesheets and payroll data.
• Assist in organizing training programs and workshops.
• Help track employee training and development activities.

Contribute to Alert generally.

• Contribute to team-wide communications and knowledge management and participate in organization-wide events and discussions on related topics/projects.
• Any other tasks as may be reasonably required.

Travel requirements

The position is based in Kigali city with  possible travel to the districts in which we work.