HR Coordinator at LFL Rwanda LTD: (Deadline 19 September 2024)
HR Coordinator
AREA OF RESPONSIBILITY
SAMPLE OF YOUR MAIN ACTIVITIES INCLUDED IN AREA
Recruitment
Assist to determine Manpower needs with HODs and respective Job profiles
Ensure Manpower needs are addressed within the timeframe
Advertising and screening process, interviews and selection
Hiring and On-boarding process: Employment offer, documentation, accesses, contract, benefits. Performance and probation management for confirmation of employment
Advertising following approval of position & competency profile form.
Proper documentation upon employee arrival
Governance of HR Systems
Monitor and maintain timekeeping systems, including timesheets and time tracking software.
Assist to employee questions or discrepancies related to URSULA and HCM.
Enter and update employee information on HRIS (Human Resources Information System)
Manage employee leave requests and maintain leave balances.
Assist in the administration of leave policies and tracking of paid time off.
Provide support to employees and managers regarding HR and payroll processes and policies. (Both local & International)
Ensure proper maintenance and management of the HRIS.
Payroll & Benefits
Process payroll by gathering and verifying time and attendance data, calculating pay, and ensuring accuracy in salary transactions.
Assist with benefits enrollment, changes, and inquiries from employees.
Handle administrative tasks related to employee benefits programs, such as health insurance, retirement plans, and leave policies.
Reconcile payroll discrepancies and resolve any payroll-related issues in a timely manner.
Liaise with employees for tax related issues.
Respond to employee inquiries regarding payroll, benefits, and HR policies.
HR Functions – All levels
Responsible for the consolidation Eclosia Way Report
Ensure compliance to all legal obligations as employer
Participate in strategic plan of the department
Ensure that Protocols of LFL are up-to-date
PMS
Provide PMS Training to all employees
(creation of appraisal period, reports generation, assistance to users)
Ensure proper PMS for all employees with SMART objectives
Ensure that evaluation are done properly
Communication
Assist departmental meetings, screen info from employees
Coordinate action and feedback to employees
Follow up on issues raised in meetings with employees
Employee and Industrial Relations
Assist in Disciplinary and grievance management
Assist in Compromise Agreement with Labour Office
Assist & Address in manage and address employee-employer issues
Devise and implement specific projects for employee motivation, engagement and team spirit
Visit of factory for Disciplinary and grievance management
Assist Operatives in any queries.
Visit of Farms to assist in any queries/follow up of all issues raised during meeting as and when required
Welfare & Benefits
Oversee and ensure implementation of all activities related to employee welfare
Organize and lead leisure activities.
Manage company reward and recognition processes
Responsible for purchase of annual informs, shoes, towels etc
Ensure new employee’s procedures are properly filled within deadline
Attend all medical issues for workers with insurance companies. Membership form/ medical appointment. / medical claims. – Staffs only
Attend personnel’s request in personal issues.
Interested candidates should sent their detailed CV to the following Email:hr.lfl@eclosia.com No later than 19 september 2024
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