HR Coordinator at LFL Rwanda LTD: (Deadline 19 September 2024)

Recruitment

• Assist to determine Manpower needs with HODs and respective Job profiles
•  Ensure Manpower needs are addressed within the timeframe
• Advertising and screening process, interviews and selection
• Hiring and On-boarding process: Employment offer, documentation, accesses, contract, benefits. Performance and probation management for confirmation of employment
• Advertising following approval of position & competency profile form.
•  Proper documentation upon employee arrival

Governance of HR Systems

•  Monitor and maintain timekeeping systems, including timesheets and time tracking software.
•  Assist to employee questions or discrepancies related to URSULA and HCM.
• Enter and update employee information on HRIS (Human Resources Information System)
• Manage employee leave requests and maintain leave balances.
• Assist in the administration of leave policies and tracking of paid time off.
• Provide support to employees and managers regarding HR and payroll processes and policies. (Both local & International)
• Ensure proper maintenance and management of the HRIS.

Payroll & Benefits

•  Process payroll by gathering and verifying time and attendance data, calculating pay, and ensuring accuracy in salary transactions.
•  Assist with benefits enrollment, changes, and inquiries from employees.
• Handle administrative tasks related to employee benefits programs, such as health insurance, retirement plans, and leave policies.
•  Reconcile payroll discrepancies and resolve any payroll-related issues in a timely manner.
•  Liaise with employees for tax related issues.
• Respond to employee inquiries regarding payroll, benefits, and HR policies.

HR Functions – All levels

• Responsible for the consolidation Eclosia Way Report
• Ensure compliance to all legal obligations as employer
• Participate in strategic plan of the department
•  Ensure that Protocols of LFL are up-to-date

PMS

• Provide PMS Training to all employees
• (creation of appraisal period, reports generation, assistance to users)
• Ensure proper PMS for all employees with SMART objectives
• Ensure that evaluation are done properly

Communication

•  Assist departmental meetings, screen info from employees
•  Coordinate action and feedback to employees
• Follow up on issues raised in meetings with employees

Employee and Industrial Relations

• Assist in Disciplinary and grievance management
• Assist in Compromise Agreement with Labour Office
• Assist & Address in manage and address employee-employer issues
• Devise and implement specific projects for employee motivation, engagement and team spirit
• Visit of factory for Disciplinary and grievance management
•  Assist Operatives in any queries.
• Visit of Farms to assist in any queries/follow up of all issues raised during meeting as and when required

Welfare & Benefits

• Oversee and ensure implementation of all activities related to employee welfare
• Organize and lead leisure activities.
•  Manage company reward and recognition processes
•  Responsible for purchase of annual informs, shoes, towels etc
•  Ensure new employee’s procedures are properly filled within deadline
• Attend all medical issues for workers with insurance companies. Membership form/ medical appointment. / medical claims. – Staffs only
• Attend personnel’s request in personal issues.