Human Resources Manager at GIZ Rwanda: (Deadline 12 June 2023)

Vacancy Announcement

Human Resources Manager for

GIZ Rwanda/Burundi office in Kigali

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate and Energy, Digitalization, Extractive Governance and Peace and Security in the Great Lakes Region.

GIZ Offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market. GIZ Rwanda/Burundi office is searching a candidate for the position of HR Manager. The position will be based in Kigali.

Location: Kigali.

Position: one (1)

Fixed Term: 24 months (renewable upon review)

The Human Resources Manager of GIZ Rwanda/Burundi Office performs the following responsibilities and tasks:

A.     Responsibilities

• Coordination of Human Resource Unit.
• The central for all Human Resources (HR) questions, specifically recruitment and selection, contract issues and professional development measures.
• Responsible for implementing HR procedures as required, specifically operational and administrative tasks
• Implementing national personnel policies in line with local conditions and maintaining contact with the National Personnel Team at Head Office. Acting independently and integrating others who have been assigned HR tasks
• Strategic personnel planning and development.
• Advising the Management on basic HR policy issues
• Managing health insurance for NMA.

B.     Tasks

1.     Management responsibility

The HR Manager

• Rresponsible for the business areas, orders and measures assigned within the section and for managing all staff who report to him/her
• Manages staff in accordance with management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently and create scope for creativity and innovation
• Responsible for recruiting, selecting, grading, planning the assignment of and professional development of staff members who report to him/her
• Responsible for monitoring, managing staff and ensuring that they provide cost-effective services
• Responsible for the follow-up of legal files (legal opinion, files in court,) in collaboration with the lawyers.
• Carries out the annual staff assessment and development talk for staff members who report to him/her, performance-related remuneration…
• Develops and updates the employment handbook with the relevant documents concerning the current conditions, using the services of a lawyer specialised in labour law.

2.     Personnel recruitment

• Organising, directing the recruitment, and hiring process in accordance with GIZ standards.
• Planning employee forecast for organization
• Advising managers on drawing up requirement profiles and formulating appropriate job descriptions in consultation with them
• Searching for suitable staff in accordance with the requirements for the positions (identifying existing GIZ HR resources in the country and/or region, writing job advertisements and ensuring publication in appropriate print and/or online media)
• Organising personnel selection (e.g. applicant interviews) and advising if necessary, on selection, salary negotiation.
• Notifying unsuccessful applicants, documenting the selection process, archiving the documentation, and entering the data in existing Human Resources Management systems.
• Organizing on boarding event for new employees
• Monitor the probation period process, ensure that it complies with GIZ standards and Rwandan labour law

3.     Contract Management

• Determining the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract preparation, distinction from appraiser contract, internship etc.).
• Dealing with all other organisational and administrative stages in processing, e.g. monthly update of entries in SAP-HR for national personnel
• Maintaining information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, labour law etc.), updating this and informing managers
• Checking the names of national personnel against the sanction list.

4.     HR Administration

• Implementing and complying with GIZ’s national personnel policies and putting in place the corresponding HR instruments and procedures
• Networking with the national personnel help desk at Head Office and the other RH specialist in the region to share experience on good practices.
• Developing information material for new staff
• Writing and updating the employment manual with relevant documents on current hiring conditions. In this context, consulting a lawyer specialising in labour law.
• Checks the payroll process proceeds in accordance with the law and P&R (salary, taxes, social contribution, PN distribution, …
• Monitors the termination of employment contracts in conformity with the law.

5.     HR Development

• Developing human resources instruments and procedures (e.g. staff assessment and development talks, bonus systems, development plans) in consultation with the line Manager and assisting in their implementation
• Supporting in the evaluation process (information on schedule for staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
• Planning and organising training measures, including induction event for new staff, and advising managers on further training measures

6.     Leave Management

• Maintain updated the leave system for NMA
• Monitor leave system to ensure the compliance with Rwandan labour law
• Share leave report on quarterly basis with AVs

7.     Other duties/additional tasks

• Replacing the HR colleague in his/her absence
• The HR Manager performs other duties and tasks related to HR at the request of management
• Support in implementation of equal opportunity and diversity policies.

C.    Required qualifications, competences and experience

• MBA/ or bachelor’s degree in business administration, law, economics, sociology or similar area
• At least 6 years’ professional experience in Human Resources with at least 2 of management experience
• State-of-the art knowledge of HR topics including recruitment and talent management
• Good knowledge of the country’s labour and social law.
• Finely tuned organisational skills and ability to work on one’s own initiative at the conceptional level
• In-depth knowledge of Microsoft Office applications
• Excellent written and spoken English, French and Kinyarwanda.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• Proactive in the development and implementation of ideas and proposals.
• High communication skills.
• High social and intercultural competence.
• Experience in regional and international work environments.
• High reliability, loyalty and integrity,
• Appropriate behavior towards the public and other project partner organizations and institutions.

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 12.06.2023 at 4:00 PM, by e-mail to [email protected]. The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.