JOB AT Energy Development Corporation Limited (EDCL) : Procurement Specialist/EDCL : ( Deadline : 05 June 2019 )

JOB AT Energy Development Corporation Limited (EDCL) : Procurement Specialist/EDCL : ( Deadline : 05 June 2019 )

Procurement Specialist/EDCL

Key roles/responsibilities

A- Advertising, planning and filing

Prepare and publish Procurement Plan, General notices, specific notices and request for expressions of interest
Prepare and issue bidding documents, Expression of Interest (EoI), Request For Proposals (RFP) in consultation with Technical departments
Establish a data base of qualified suppliers and service providers and update it regularly,
Establish and update regularly the program procurement plans spelling out the various services financed by the program,
Design and establish a reliable and comprehensive filing and record keeping system of all procurement of the program.
Ensure that the procurement plan is advertised as well as on the websites of the Implementing Agency

B-Rules and Procedures

Ensure that the procurement manual is updated and known by all relevant staff
Ensure that the procurement activities are carried out in accordance with donor’s procurement procedures and guidelines, RPPA and other donors as required
Mentor colleagues by sharing knowledge in procurement operations;
Support capacity building in procurement management of staff that deals with procurement operations with emphasis on donor procurement procedures and RPPA Law;
Advise the implementing Agency on general contract management and monitoring.
Ensure that the quality of bid documents and request for proposals is guaranteed, by verifying in particular that all the required conditions to be fulfilled are included;
Ensure that procurement procedures to be followed are outlined in the Project Implementation Manual (PIM) under Procurement Manual Section
Ensure procurement/selection methods used are indicated in the Financing Agreement.

C- Selection of the consultants

Ensure that input to procurement (Terms of reference) are timely obtained from technical or user departments/units
Draw up Expressions of Interests & Request for proposals and the consultants shortlist on the basis of elements and the specifications of services financed by the program and prepare no-objection requests when required;
Receive Expression of Interests, Proposals, lead and participate in the opening of technical and financial proposals;
Participate to the evaluation process of the Expression of Interest, technical and financial proposals, coordinate and participate to the negotiation process when required;
Prepare the draft contract between the Program/ EDCL and the chosen consultants after obtaining the no-objection (if required);
In collaboration with the Contract Management Directorate, ensure that services are provided as stipulated in the contract provisions, propose recommendations for the settlement of disputes which could occur during the implementation of the contract;

D- Works and Goods

Ensure that input to procurement (Technical specifications) are timely obtained from technical or user departments/units
Prepare tender documents on the basis of the technical specifications prepared by the service beneficiaries financed by the Program, and ensure that the tender documents are advertised;
Coordinate and carry out the bidding process, including the pre-bid or pre-proposal meetings, provide clarifications, etc;
Be present during the opening of bids, write minutes for opening sessions, evaluation report, draw up minutes of the award of the tender, prepare contracts between the Program and the suppliers/entrepreneurs awarded after tender process and No-objection (if required);
In collaboration with the Stores and Logistics Manager and other concerned parties, ensure timely reception of the goods and the works of the various contracts financed by the project;
Establish a database of the performance goods suppliers, entrepreneurs, consultants and update database regularly;
Capacity Building

Mentor colleagues by sharing knowledge in procurement operations;
Support capacity building in procurement management of staff that deals with procurement operations with an emphasis on donor procurement procedures and RPPA Law;
Advise the implementing Agency on general contract management and monitoring.

Qualifications & Experience

Bachelor’s Degree in Engineering, Management, Procurement, or other equivalent degrees in related field;
At least 5 years of proven relevant experience in procurement in Government Institutions and/or donor funded projects;
Being conversant with donors and Government of Rwanda procurement procedures and guidelines;
Full or partial professional certification in Procurement will be an added advantage
Experience in utility or other big company procurement would constitute an added advantage
Experience and ability in managing bidding processes in the e-procurement system is an added advantage.

MODE OF APPLICATION

Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted at the reception of EDCL located at Kigali City Tower Building, 9th Floor not later than Wednesday 05/06/2019 latest 5:00 P.M.

Note:

Please note that submission of valid and acceptable proof of experience/work certificates attached to your job applications to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection.
REG is an equal opportunity employer. As part of our company Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization. Therefore, we strongly encourage female candidates to apply. Special consideration will be given to qualified female candidates