JOB AT Foreign and Commonwealth Office : Estates Manager : ( Deadline : 16 July 2019 )
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category
Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory
Estates
Job Description (Roles and Responsibilities)
Main purpose of the role:
To work closely with the Corporate Services Manager to ensure the British Government’s estates in Rwanda and Burundi are maintained as per FCO standards.
This is a managerial role within the BHC Kigali. The successful candidate should be able to demonstrate that they can lead a busy team, motivate staff, delegate responsibilities and meet tight deadlines
Roles and responsibilities:
1. You will be responsible for the standard of the UK’s estate in Rwanda and Burundi. This includes the High Commission headquarters, and the more than twenty residential compounds that UK based staff and their families live in.
2. You will be responsible for identifying relevant UK government standards on buildings, grounds and utilities.
3. You will responsible for identifying suitable new residential properties, negotiating and liaising on contracts and property improvements with landlords, a well as managing lease contracts.
4. Responsible for Estates Long Term plan and Estates MTFP as well as forecasting to ensure planned resources are managed effectively and Value for Money is applied i day-to-day transaction.
5. Responsible to make sure Preventive Maintainance Plan is implemented each year as per FCO guidance; also ensure recommendations from Regional TWO recommendations are implemented within the deadline.
6. Coordinating within the Technical Works Group (TWG) and contractors on maintenance and works planning for all owned and rented properties, including the preparation of properties to meet the housing needs of new arrivals
7. You will need to define a regular pattern of routine maintenance to prevent issues arising. You will also need to respond quickly when issues do arise, to ensure they are addressed to the required standard within the agreed timeframe.
8. Responsible to ensure Estates Project that are being conducted buy contractors or in-house are managed as per project plan and outcome are achieved.
9. Secretariat to the Housing Committee, providing recommendations on allocations for consideration
10. You will be measured monthly by senior managers against key performance indicators for your work, and KPIs are completed on monthly basis.
11. You will be in charge of Pyramid and ensure it is updated on monthly basis
12. GPC holder, requisitioner & Requisitioner/receiver for estates related purchases
13. Responsible to ensure implementation of Estates and TWG works comply with FCO Health & Safety
Estates Management
TWG
Procurement and Finance
Advice on supplier selection, service level agreements and management
Approval of requisitions within approved limits
Use of GPC for procurement under £1500 in value, and of the local debit card
Work with Procurement team on Estate contracts above £25,000
Preparation of requisitions for goods and services under £25,000 in value.
Resources managed:
Technical Works Supervisor to A2 (L); countersigning officer to (General Technicians, Electrician and Plumber); Logistics Officer; manage Estates Budgets and Forecasting; manager Estates contracts.
Essential qualifications, skills and experience
Degree or Diploma in Construction/engineering
A background in Estates and facilities Management
Contract management
Experience in leading and managing a team and working across cultures
Extensive experience of developing good working relationships with key stakeholders at all levels.
Very good experience in planning (short term and longer term)
Good oral and written communication skills.
Attention to detail and initiative, as well as good customer service skills.
Proficient written and spoken English
Driving skills with a valid licence (applicants may be tested by BHC staff as part of the selection process or tested upon their start)
Able to use Microsoft office
Desirable qualifications, skills and experience
Project Management
Budget management
Good knowledge and familiarity with UK building and UK suppliers as it relates to furnishings and fittings of Estates
Technical awareness and skills would be helpful, but more important is the ability to be well organised and to communicate well to UK based and local staff colleagues, and also to service providers
Required competencies
Making Effective Decisions, Leading and Communicating, Delivering Value for Money, Managing a Quality Service
Application deadline : 16 July 2019
Grade : B3 (L)
Type of Position Permanent
Region Africa
Country/Territory Rwanda
Location (City) Kigali
Type of Post British High Commission
Starting monthly salary () RWF 1,054,538 Gross
Start Date 1 September 2019
Other benefits and conditions of employment
Learning and development opportunities:
There is ample opportunity to develop with FCO/Civil Service courses that offer world-class training in corporate service provision. We have a good training budget and we encourage staff to identify training to improve their performance and aid their career progression, in consultation with their line-manager.
Working patterns:
0800 to 1700 Monday to Thursday; 0800-1200 Friday; out of hours emergency response as necessary.
Other benefits:
BHC pays 8.6% of staff statutory pension
Annual Leave: 25 days per year
Maternity leave: 18 weeks fully paid
Paternity Leave: 10 days fully paid
Medical cover: 100% for staff and legal dependent (Regional cover plus India)
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