Job at IPRC Huye: Administrative Assistant to the Deputy Principal for Academics and Trainings (Deadline : 23 July 2018)

Job at IPRC Huye: Administrative Assistant to the Deputy Principal for Academics and Trainings (Deadline : 23 July 2018)

Job at IPRC Huye: Administrative Assistant to the Deputy Principal for Academics and Trainings (Deadline : 23 July 2018)

Job Description

• Organize and arrange the Deputy Principal’s appointments;
• Receive visitors to Deputy Principal
• Prepare and proof reads responses to letters addressed to the Deputy Principal;
• Receive calls from different people and IPRC units wishing to talk to the Deputy Principal;
• Prepare minutes for different meetings;
• Summarize detailed information for Deputy Principal’s attention;
• Ensure the Deputy Principal receives management information as required;
• Decide on the type of management information that is passed to the Deputy Principal

– Make logistical preparations for all meetings of the Deputy Principal;

 

Job Profile

Advanced Diploma in Secretarial Studies, Office Management with 3 years working experience or Bachelor’s Degree in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law

 

Key Technical Skills & Knowledge required:

– Office Management Skills;

– Excellent Communication, Organizational, Interpersonal Skills;

– Computer knowledge (Work Processing, Power Point and Internet)

– Analytical and problem solving skills;

– Time management skills;

– Fluent in Kinyarwanda and English or French

 

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