Job at Nyamasheke District: Documentation and Archives Officer ( 15 May 2017)

Job at Nyamasheke District: Documentation and Archives Officer ( 15 May 2017)

Job Documentation and Archives Officer Organization NYAMASHEKE DISTRICT
Level 8.II Reports To Director of HR and Administration
No. of Positions 1 Deadline 15/May/2017
Job Description
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Job Profile
A1 in Library & Information Science, Office management, Bibliotheconomy or A0 in Library & Information Science, Office management Key Technical Skills & Knowledge required: -Proficiency in information technology; -Computer literacy; -Bookkeeping Skills; -Knowledge of integrated document management -Knowledge of archive management software -Knowledge of the documentation management system (DMS) would be an advantage. -Organizational Skills; -Interpersonal Skills; -Planning Skills; -Communication Skills; -Report writing & Presentation skills; -Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage


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