JOB AT OFFICE OF THE GOVERNMENT SPOKESPERSON : Procurement Officer : ( Deadline : 24 April 2019 )

JOB AT OFFICE OF THE GOVERNMENT SPOKESPERSON : Procurement Officer : ( Deadline : 24 April 2019 )

Job Description

– Collect information on tenders to be issued in a given Financial year;

– Participate in the planning and budgeting process of the Institution;

– Prepare the procurement plan;

– Submit the procurement plan to management for approval;

– Submit the procurement plan to RPPA and publish it

– Follow up on the timely preparation of technical specifications/ToRs

– Preparation of tender documents ;

– Produce tender notices;

– Distribute tender documents and receive from bidders;

– Open and evaluate bids;

– Prepare notification letter for bidders and recommend contract awards;

– Organize and participate in contract negotiation;

– Provide information/support documents for contract drafting to the Legal affairs officer;

– Follow
– up of contract execution and completion in collaboration with the user department;

– Prepare certificates of completion for suppliers;

– Serve as Secretary to the institution tender committee.

– Produce and submit timely monthly report to RPPA on procurement plan progress;

– Produce procurement report as required

– Facilitate Procurement Audit;

– Ensure a proper and safe filling system for procurement information
– Any other functions specified in the procurement regulations and suggested by the supervisor

Job Profile

– A0 in Procurement,Management,Accounting,Public Finance,Law,Economy.

– Required Equivalence issued by HEC for Foreign degrees

– High analytical skills

– Knowledgeof basic businessand purchasingpractises

– Knowledge of state contracting law,regulations,and procedures

– Knowledge of grade,qualities,suppliers and pricestraders of commodities

– Knowledge incontract drafting and negociation

– Catgory management skills

– Time management skills

– Excellent communication skills

– Computer skills

– Fluent in Kinyarwanda, English and French.Knowledge of all is an advantage

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