JOB AT Partners In Health– Butaro : Procurement and Logistics Coordinator
Job Title : Procurement and Logistics Coordinator
Reports to : Procurement Manager
Location : Butaro, Rwanda
Position Overview
This position is responsible for implementing procurement policies, procedures, and coordinating the development of departmental procurement plans in Butaro campus to ensure an efficient procurement process as well as adherence to the procurement and disposal regulations.
Responsibilities
Carry out an assessment of Butaro Campus procurement needs and oversee the procurement of services, goods, and works in liaison with the Director of Campus Operations and appointed team members;
Prepare tender documents in liaison with the Operations, Administration and Warehouse team for the purpose of contracting for various services and goods required;
Coordinate the development and implementation of departmental procurement plans across the Campus in liaison with the Campus Operations Manager;
Review vendor relationships, existing contracts, and develop Campus procurement policies and procedures that address the short-term and long-term needs.
Create and manage systems to ensure an efficient supply chain system that minimizes stock outs and waste.
Support UGHE’s community impact, work to ensure that as many goods as possible are purchased localled from the Butaro area and Burera District.
Manage key vendors and explore options for pooled procurement, long-term agreements, volume price reductions, and other cost-management strategies;
Make the procurement process collaborative enough to ensure compliance, and appropriate evaluation of tenders and contracts;
Inspect goods and services delivered to ensure conformity with requested specifications for confirmation;
Update and maintain all procurement records on a daily basis to minimize variances;
Manage transport logistics through allocation of drivers to be responsible for office operations, trips, and airport pickup and drop offs of international guests;
Manage the university’s fleet, ensure they are fuelled, serviced and vehicles’ certificates updates, and ensure they are compliant to transport and traffic laws;
Manage the supply of consumables on campus and ensure that offices, classrooms and accommodations are fully stocked with the required supply of consumables; and,
Support the Campus Operations team with other logistics needs on Campus as requested.
Qualifications
Successful candidates must have at least five (5) years relevant work experience in Procurement and Logistics Management or other related experience
Have a minimum of a bachelor’s degree in in Procurement or Supply Chain Management, Inventory Management or related fields from a regionally recognised Institution.
Advanced/ Professional Higher Diploma in Procurement and Supply Chain Management with registration to professional body.
Advanced organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality
Ability to effectively work on a team in a complex, fast-paced environment
Computer skills in word processing, database, and spreadsheet programs; proficiency in Microsoft Office or Google G Suite applications
Exceptional interpersonal skills including ability to interact professionally with culturally diverse staff, partners, and clients.
Organizational Profile
The University of Global Health Equity (UGHE) is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015 with its flagship degree program: the Master of Science in Global Health Delivery. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.
UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality health care to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.
Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.
Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
How to Apply
Applicants should provide: (1) a curriculum vitae, (2) a cover letter, (3) a personal statement addressing candidate’s experience working in a related field, (4) names and contact information of three professional references who can attest to experience in education, leadership and management experience; at least one of these references should be an immediate supervisor and (5) copies of all degrees earned and current professional certifications.
Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.
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