JOB AT RWANDA GOVERNANCE BOARD : Procurement Officer : ( Deadline : 17 July 2019 )

JOB AT RWANDA GOVERNANCE BOARD : Procurement Officer : ( Deadline : 17 July 2019 )

Job Description

FUNCTIONS AND TASKS

1. Prepare the annual Procurement Plan

– Collect information on tenders to be issued in a given Financial year;

– Participate in the planning and budgeting process of the Institution;

– Prepare the procurement plan;

– Submit the procurement plan Management for approval;

– Submit the procurement plan to RPPA and publish on the institution’s website.

2.Execute Procurement Plan

– Follow up on the timely preparation of technical specifications/ToRs ;

– Prepare of tender documents;

– Produce tender notices;

– Distribute tender documents and receive from bidders;

– Open and evaluate bids;

– Prepare notification letter for bidders and recommend contract awards.

3. Ensure proper Contract administration

– Organize and participate in contract negotiation;

– Provide information/support documents for contract drafting to the Legal affairs officer;

– Follow
– up of contract execution and completion in collaboration with the user department;

– Prepare certificates of completion for suppliers;

– Serve as Secretary to the institution tender committee.

4. Ensure the implementation of procurement laws and regulations

– Produce and submit timely monthly report to RPPA on procurement plan progress;

– Produce procurement report as required by a funding Institution or donor;

– Facilitate Procurement Audit;

– Ensure a proper and safe filling system for procurement information;

– Submit periodical reports to the Secretary General;

– Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)

Job Profile

A0 in Procurement, Management, Public Finance, Economics, Law, Accounting.

Key Technical Skills and Knowledge required:

– Extensive Knowledge of state procuring and contracting laws and regulations;

– High Analytical Skills;

– Negotiation Skills;

– Knowledge of basic business and purchasing practices;

– Excellent Communication Skills;

– Knowledge of state contracting laws, regulations and procedures;

– Knowledge of grades, qualities, supply and price trends of commodities;

– Time Management Skills;

– Decision making Skills;

– Computer Skills;

– Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage.

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