JOB AT UNDP Rwanda : Programme associate : ( Deadline : 13 August 2019 )
Background
II. Job Purpose and Organizational Context
UNDP is one of the UN agencies operating in Rwanda under the One UN family made of 22 UN agencies. In alignment with the National Strategy for Transformation 2017-2024 and the United Nations Development Assistance Plan 2018-2023 and guided by the Country corporate Strategic Plan 2018-2021; the UNDP country programme is structured around two pillars: (a) inclusive and sustainable growth and (b) transformational governance for sustainable development. The current work focuses on supporting the country to consolidate progress made over the past years and to address remaining gaps, notably in reducing poverty and inequality and securing a better quality of life for its people. This is done through supporting the country’s efforts to structurally transform into a more diversified, competitive, inclusive, resilient and environmentally sustainable economy, bolstered by more capable, accountable, responsive and just governance institutions. To deliver impactful results, UNDP will strengthen its finance and administration systems among others.
It is in this context that the office is seeking to recruit a Programme Associate to support the Sustainable Growth Unit (SGU) in this area. Under the guidance and direct supervision of the Head of SGU, the Programme Associate will provide substantive and effective support to the planning, design and management of the country programme by managing data, facilitating programme implementation and providing leadership in execution of services in the Sustainable Growth Unit. Tasks include providing support in administration and procurement work, budgeting, budget management and tracking, financial reporting, tracking the unit delivery in close collaboration with the Management Support Unit, managing the unit contracts and agreements, managing the unit data and filing the unit documents.
The Programme Associate will promote results and client-oriented approach consistent with UNDP rules and regulations. She/he will lead the programme support staff in the unit, coordinate activities of the project teams and other programme units, work in close collaboration with operations team, programme staff in other UN agencies, UNDP Headquarters staff and government officials, technical advisors and experts, multi-lateral and bilateral donors and civil society organizations; ensuring successful UNDP programme implementation. The officer will be a temporary stand-in for the regular programme Finance Associate.
Duties and Responsibilities
III. Duties and Responsibilities
1. Ensure effective finance management of the Sustainable Growth Unit portfolio (40%)
Provide guidance to Programme Analysts and Implementing Partners on routine implementation of projects, to ensure effective and efficient use of financial resources. Tracking the use of financial resources, introduction and follow up on performance indicators/success criteria, cost recovery, targets and milestones;
Ensure financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems and development of solutions. Participation in audits of Nationally Executed projects, follow up and implementation of audit recommendations. Ensure that all exceptions are reported timely;
Ensure that financial reports are regularly prepared on activities, outputs and outcomes. Preparation of financial reports to donors; clear financial reports and create advances in Atlas.
Ensure that the delivery table is regularly shared with SGU staff and recommendations to boost the delivery are suggested to both SGU and Implementing Partners;
Prepare Combined Delivery Reports and Expenditure details and share them with Implementing Partners and country office management.
2. Provide top quality administrative support to the Sustainable Growth Unit (30%)
Ensure proper control of the supporting documents for payments, review of NEX projects Financial Reports;
Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers;
File unit documents;
Manage and update the unit database;
In collaboration with the procurement unit; consolidate, update and manage the unit procurement plan;
Facilitate unit team field travels/missions preparation and reporting.
3. Ensures effective management of the country office programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme (15%)
Contribute in formulation of country programme, project documents, work plans and grant proposals with focus on budgets development;
Ensure effective application of RBM tools, establishment of management targets and monitoring achievement of results;
Initiate the project budget, entering projects into Atlas, support in finalization of contract agreement, prepare required budget revisions; support in closure of projects;
Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
4. Support in creation of strategic partnerships and in implementation of the resource mobilization strategy (5%
Manage SGU contracts and agreements with donors and partners;
Support in the development of partnerships with other UN agencies, IFI’s, government institutions, bilateral and multilateral donors, private sector and civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities;
Support in engaging interested representatives of national and international development actors in Rwanda, facilitating as appropriate their involvement in country-level processes;
Analysis and research of information on donors, support in preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new components/projects; active contribution to the overall office effort in resource mobilization.
5. Facilitate knowledge building and knowledge sharing (5%)
Facilitate internal and external awareness and knowledge sharing of UNDP’s work;
Advocate for UNDP policy positions with government and other counterparts and ensure access to best available UNDP expertise;
Identify and synthesize best practices and lessons learned from the country programme for organizational sharing and learning;
Support to capacity building of national counterparts;
Collaborate with the Management Support Unit and HR to promote a knowledge sharing and learning culture within the country office;
Make sound contributions to knowledge networks and communities of practice.
6. Contribute effectively to the Delivery as One (DaO) Initiative (5%)
Effective support to the SGU work related to the UN Social and Economic Transformation Results Groups (RG1 and RG 2);
Support to ongoing M&E processes within the framework of DaO;
Participate in preparation and/or revision of UNDAP, CDP and other documents
Competencies
IV. Competencies and Selection Criteria
Core
Innovation: Ability to make new and useful ideas work
Level 3: Adapts deliverables to meet client needs
Leadership: Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others
People Management: Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
Communication: Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
Delivery: Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
Technical/Functional.
Results-Based Programme Development and Management: Contributing to results through provision of information
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Building Strategic Partnerships: Identifying and building partnerships
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Innovation and Marketing New Approaches: Developing new approaches
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Resource Mobilization: Implementing resource mobilization strategies
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Job Knowledge/Technical Expertise: In-depth knowledge of the subject matter
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Client Orientation: Contributing to positive outcomes for the client
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Required Skills and Experience
V. Recruitment Qualifications
Education:
Bachelor’s degree or equivalent in Accounting, Finance, Management, Economics, business administration or another related field;
Certified Public Accountant Certificate is an added advantage.
Experience:
A minimum of 7 years of relevant professional experience at national or international level in providing financial and administrative support to programmes, preferably in the UN system;
Hands-on experience in Atlas or similar financial system;
Experience in the usage of computers and office software packages and handling of web-based management systems is essential.
Language Requirements:
Excellent written and spoken English is required;
A working knowledge of French is an added advantage.
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