15 Job Positions at The Legal Aid Forum (LAF) (Deadline: 09 May 2018)
- Programs Manager
• Advanced degree in Law or other relevant social science fields with substantial experience in managing
access to justice and legal aid projects;
• A minimum of 5 years experience in managing access to justice and legal aid projects;
• Demonstrated knowledge of Rwanda Justice Sector
• Demonstrated knowledge of core project management skills;
• Excellent writing and legal research skills;
• Demonstrated leadership capabilities;
• Excellent communication skills both verbal and written;
• Fluent in spoken and written English with working knowledge of French;
• Commitment for access to justice for venerable groups;
• Excellent interpersonal skills and collaborative management styles.
Demonstrated leadershipcapabilities;
• Excellent communication skills both verbal and written;
• Fluent in spoken and written English with working knowledge of French;
• Commitment for access to justice for venerable groups;
• Excellent interpersonal skills and collaborative management styles.
Key Responsibilities
• Coordination of programs, projects and initiatives;
• Assist in overseeing the development of annual planning process and LAF activities;
• Be part of LAF Secretariat Management Committee and provide leadership in his/her area of expertise;
• Oversee research and monitoring and evaluation of LAF programs and projects;
• Quality control of programs, identifying potential challenges and addressing them in conjunction with the Management;
• Writing, or contribute in writing of project reports and donor reports;
• Preparing proposals, work plans, budgets, and progress reports;
• Provide input on strategic direction of activities and identify
opportunities for productive interventions;
• Participate in strategic planning and work plan development;
• Assess the capacity building needs and implement capacity building and professional development programs for members of LAF;
• Assist the Executive Director where required in developing policies for sound management for programs;
• Contribute to the functioning of the Legal Aid Civil Society Fund, in conjunction with the M&E and Business Development Officers;
• Supervise and coach staff attached to the department of programs;
• Assist the Executive Director in developing strategic partnerships and strengthening linkage with donors, government institutions and civil society;
• Participate in meetings, workshops, seminars and conferences particularly related to LAF activities /programs as designated by the Executive Director.
2. Operations Manager
• Advanced degree in Business Administration, Management or any relevant field;
• At least 5 years’ experience in human resources and support functions;
• Demonstrated leadership ability;
• Demonstrated experience in organisational effectiveness and operations management;
• Execellent computer skills;
• Excellent communication skills both verbal and written;
• Excellent interpersonal skills and collaborative management styles;
• Knowledge of labour standards in Rwanda
Key Responsibility
• Responsible for day-to-day operations of LAF;
• Ensuring organisational effectiveness by providing leadership for LAF operations functions;
• Contribute to the development and implementation organisational strategies, policies and practices of LAF;
• Coordinate, manage and monitor the workings of various departments of LAF;
• Improve processes and policies in support of organisational goals;
• Monitor adherence to rules, regulations and procedures;
• Working with the Executive Director, plan the use of human resources,
• Assist in recruiting and placement of required staff;
• Delegation of tasks and accountability;
• Establish work schedules, monitor and evaluate performance of
staff in partnership with the Executive Director;
• Monitor, manage and improve the efficiency of support services
such as IT and human resources;
• Facilitate coordination and communication between support
functions;
• Managing LAF human resources;
• Help in creating organisational and program budgets in
collaboration with other responsible staff;
• Oversee LAF insurance policies, health and safety of staff;
• Supervise and coach staff under his/her supervision;
• Ensure the monthly payroll is prepared in a timely fashion, including statutory deductions;
• Ensure a professional archiving of all administrative records;
• Verify whether procurement and recruitment are done according to the regulations in place;
• Ensure internal or external payment requests are prepared and done on timely manner.
3. Project Coordinator
- A University degree in law or related fields;
- Progressive experience working in the area of access to justice and rule
of law; - 3 to 5 years professional work experience in project design and
- management, project coordination, monitoring and evaluation and reporting; Proven technical expertise in the
areas of law reform, good governance, legal aid, human rights and access to justice; - Ability to liaise with stakeholders and partners including legal aid organisations, government departments; legislative bodies, civil society and donors;
- An understanding of the legal, social, cultural and political context of Rwanda and its relation to law reform and policies;
- Experience working with NGOs in senior management position;
- Proficiency in the use computer and IT tools
- Excellent organisational, analytical and interpersonal skills;
- Fluent in English with a strong working knowledge of French and able to write reports in English;
- Excellent written and oral communication skills.
Key Responsibilities
- Coordination of all activities and initiatives related to the Project “Using ICT to provide legal aid to Rwandan Population.”
- Development of project operational plans;
- Quality control of the project activities and identifying potential challenges and reporting them on time;
- Writing of project and donor reports;
- Preparing work plans, budgets, and progress reports;
- Provide input on strategic direction of project activities and identify opportunities for productive interventions;
- Coordinate all the staff attached to the project;
- Assist the Executive Director in developing strategic partnerships and strengthening linkage with donors, government institutions and civil society in relation to the Project;
- Participate in meetings, workshops, seminars and conferences particularly related to the Project as designated by the Executive Director.
4. Executive Assistant to the Executive Director
• At least a Bachelor’s degree Public
Administration, International Relations, ICT or any other relevant field;
• 2 years’ experience in the field;
• Fluent in written and spoken English, French and Kinyarwana
• Excellent IT skills.
Key Responsibilities
• Assist in managing the daily work of the Executive Director and make sure it is completed on time;
• Coordinating with the Executive Director all departments;
• Support the Executive Director in his/her daily administrative, planning;
• Coordinating all appointments of the Executive Director;
• Act as the first point of contact with people from both inside and outside of LAF Secretariat;
• Arranging travels, visas and accommodation and occasionally travelling with the Executive Director to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests and handling them when appropriate;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming emails, faxes and often corresponding on behalf of the Executive Director;
• Taking notes and minutes;
• Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings.
5. Business Development Officer
• Adanced Degree in management, Business Administration, Development studies, Project Management or advanced degree in any related field;
• A minimum of 3 years’ experience in project proposal writing and reporting
• Experience in program/project development;
• Knowledge and experience in access to justice and human rights;
• Ability to conceptualise and analyse complex materials in a clear and concise manner;
• Fluent in both spoken and written English with working knowledge of French;
• Excellent IT packages: Word, Excel, Power Point, SPSS etc.
Key Responsibilities
In relation to Legal Aid Civil Society Fund (LACSF):
• Will be the focal person for LACSF;
• Work with LAF management to identify the fund independent selection committee, prepare call for proposals, give
administrative support to the independent selection committee;
• Be involve in the M&E of the LACSF projects during implementation;
• Give administrative support to selected LACSF audit firm that is in charge of assessing and coaching selected projects on financial management matters;
• Advise LAF Secretariat and Members on issues related to fundraising and institutional development;
Other tasks:
• Develop and guide the overall fundraising strategy of LAF;
• Regularly identify funding opportunities and call for proposals in the area of legal aid, access to justice and Human Rights and suggest areas of investment for the LAF;
• Develop concept notes and proposals destined to donors basing on funding opportunities and call for proposals;
• Maintain up-to-date mapping on donor contacts, trends and opportunities;
• Support LAF staff to build relationships with donors;
• Contribute to grant contracts management by regular follow up of the implementation of grants/funding agreements and advising relevant staff accordingly;
• Organize capacity building activities on topics related to NGO business development and fundraising strategies for LAF Members when needed;
• Ensure involvement of LAF Members in the planning activities to promote participatory planning in cases of consortium interventions;
• Support report writing.
6. Senior Research Officer
• Advanced Degree in law or any related social science field with remakable experience in research;
• A minimum of 4 years’ experience in the legal research field;
• Knowledge and experience in access to justice and monitoring work;
• Ability to conceptualize and analyse complex material and present findings in a clear and concise manner;
• Strong writing skills are essential;
• Fluent written and spoken English with a strong working knowledge of French;
• Experience working with standard IT packages: Word, Excel, Power
Point, SPSS etc.
• Ability to use Internet for research.
Key Responsibilities
• Advise LAF secretariat about research topics, priorities and approaches;
• Drafting research specifications and choosing how to collect data;
• Cleaning and analyzing the quantitative and qualitative data for the report and helping with the preparation of infographics;
• Explore and apply new data visualization techniques to increase insight and visibility to data trends;
• Contribute to developments in survey including online survey systems, and perform data output and statistical analysis;
• To provide direct supervision and coordination of research projects, surveys and data collection;
• With the support from LAF team, elaborate the relevant research tools to be used (questionnaires and usage guidelines, data collection, usage guidelines, pre-test process, etc.);
• Organize training sessions for the research teams including data clerks on relevant research tools;
• Ensure quality and consistency in the application of the tools during the entire period of research projects;
• Conduct a qualitative and quantitative analysis of data with the participation of field data collection clerks;
• Prepare research and survey reports to be validated by the Legal Aid Forum;
• Present research findings of researches whenever needed.
7. Procurement Officer
• Bachelor’s Degree in Procurement, Business Administration or any other relevant field;
• A minimum of 3 years’ experience in the field of procurement ;
• Fluent written and spoken English or French (with a strong working knowledge of the other language);
• Experience working with standard IT packages.
Key Responsibilities
• Advise the Legal Aid Forum on procurement issues and related
regulations;
• Coordinate all procurement activities of the Legal Aid Forum;
• Develop and implement the annual procurement plan of the Legal
Aid Forum;
• Ensure that procurement is done according to the LAF internal and donor regulations;
• Prepare terms of reference with specifications of equipment and materials that need to be procured;
• Receive and analyse bids or quotations from relevant service providers;
• Do and share bids analysis reports with internal tender committee of LAF for analysis;
• Be up to date with current working knowledge on procurement especially those relating to Non-Profit Making Organizations.
8. National Peace Advisor
• At least Bachelor’s degree in Social Sciences, Pedagogy or Peace Studies;
• Proven knowledge of methods of non-violent conflict resolution and transformation including mediation;
• Proven knowledge of monitoring the impact of development works in general and peace work in particular;
• At least 5 years’ professional experience as a trainer of peace building methods with focus on community mediators, as well as experience in participatory training facilitation, preferably in the Great Lakes Region;
• Fluent written and oral knowledge of Kinyarwanda, French and English. knowledge of Kiswahili would be an asset;
• Very good knowledge of ICT technologies and computer applications;
• Knowledge/experience in monitoring and evaluation of capacity development interventions;
• Knowledge of mediation techniques;
• Experience in working with refugee populations;
• Knowledge of Do No Harm. Direct experience in humanitarian work (especially in the Great Lakes Region);
• Experience in working with Peace organizations;
• Being a good team player.
Key Responsibilities
• Designing gender and culture sensitive modules for non-violent conflict resolution and mediation techniques in camps for different target groups such as camp conflict resolution committees, youth and elders involved in conflict solving;
• Planning, organizing and implementing trainings with the target groups in camps and in refugee host community;
• Mentoring participants of trainings in practicing non-violent conflict resolution and mediation techniques;
• Strengthening the effectiveness and cooperation of existing conflict resolution mechanisms in the camp and host community;
• Designing and conducting trainings of key persons within the various conflict resolution structures on documentation and record keeping;
• Developing an activity plan with its corresponding budget;
• Monitoring and evaluating trainings (with direct beneficiaries and indirect beneficiaries especially leaders), lessons learnt and adjust training modules accordingly;
• Sharing experiences, observations and lessons learnt with partners involved in refugee programs;
• Preparing project performance reports basing on reporting timelines.
9. Call Centre Operators (3)
• Bachelor’s degree in Law or any relevant field;
• A minimum of 2 year experience in providing lgal aid;
• Ability to listen, ask questions and record infomation;
• Fluent in Kinyarwanda and English;
• Experience working with standard IT packages: Word, Excel, Power Point, SPSS;
• Ability to write professional reports
Key Responsibilities
• Preparing and organizing the contacts database of relevant stakeholders/beneficiaries;
• Calling and receiving calls from the users or beneficiaries of legal aid services;
• Recording data/information received from the users or beneficiaries of legal aid services;
• Participation in the review or counter-verification of the information provided by users or beneficiaries of justice sector services where necessary;
• Participation in the analysis of the data/feedback received from the citizens
10. Legal Aid Attorneys (3)
- A University Degree in Law;
- Practicing lawyer with a valid practicing license issued by Rwanda Bar Association;
- A minimum of 4 years as a practicing lawyer/advocate;
- Be in good standing with the regulatory body of the profession;
- Be passionate about legal aid services for the poor and vulnerable persons and access to justice in
general; - Able to prepare legal opinions and briefs;
- Self – motivated and able to work with minimum supervision;
- Excellent written and oral communication skills.
Key Responsibilities
• Receive clients referred to LAF by members and other legal aid service providers;
• Manage client files in an ethical and professional manner;
• Give relevant legal advice and opinion on cases received;
• Prepare court submissions to clients and other administrative correspondences and legal writings as required by Management;
• Preform due diligence on cases received and advice Management on any decisions to offer or not to offer legal aid;
• Prepare cases for legal representation;
• Appear in courts for legal representation on behalf of clients;
• Accompany clients to any administrative institutions for legal advocacy purposes;
• Collaborate with other legal aid providers, members of LAF and others;
• Carry out mediation and reconciliation on cases that so require and only if parties are willing;
• Prepare reports on cases for Management;
• Be involved in planning and fundraising for legal aid;
• Be involved in training and coaching of legal officers and paralegals of Member orgnisations.
11. IT Officer
• A University degree in computer science or computer engineering and information technology;
• 3 years experience as an IT Officer;
• Experience in website maintenance;
• Experience in using social media;
• Self – motivated and able to work with minimum supervision;
Key Responsibilities
• Ensure the security, integrity and reliability of software and hardware systems;
• Monitor and maintain computer systems and networks;
• Install and configure computer systems;
• Diagnose hardware and software faults and solve technical and applications problems;
• Ensure correct running and maintenance of IT systems;
• Manage and supervise the computer systems and electronic databases of the Legal Aid Forum;
• Manage and upgrade the Website of the Legal Aid Forum;
• Advise Legal Aid Forum on all IT issues especially regarding the procurement of any IT equipment or software with the purpose of buying appropriate and up-to- date equipment/Software;
• Provide basic training/guide to LAF staff with regard to necessary IT skills in their daily activities;
• Provide a thorough and comprehensive report of the status of LAF IT equipment with recommendations about any necessary steps/actions that need to be taken.
Interested Candidates should send a CV, 2 references, a letter of motivation, a copy of degree(s)/Certificate(s) to LAF offices addressed to the Executive Director: P.O.Box 5225 at Kimihurura, KN 14 AV, KG668 ST. Alternatively you can send you application electronically to legalaidrwanda@gmail.com, and cc gloria@legalaidrwanda.org. The deadline for submission of applications is 9 May 2018 by 16h00. Late applications will not be considered.
Only shortlisted candidates will be contacted.
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