7 Job positions at RWANDA BIO-MEDICAL CENTER ( Deadline :10 September 2018 )
Job at RWANDA BIO-MEDICAL CENTER : HIV Nutrition Senior Officer ( Deadline :10 September 2018 )
Key Technical Skills & Knowledge required:
• Devise and develop strategic plans of action in the area of Nutrition and HIV/AIDS;
• Implement and follow
– up AIDS care related activities in the area of nutrition;
• Jointly with clinicians, prepare a guiding approach pertaining to people living with HIV/AIDS providing the necessary input in matters of nutrition.
• Organize training for trainers in nutrition and HIV/AIDS; Coordinate nutrition and HIV/AIDS activities of partners;
• Establishes national standards for nutrition and HIV/AIDS; develops national curriculum related to nutrition and HIV/AIDS;
• Reviews informal curriculum to assure that it meets national standards about nutrition;
• Collaborates on a regular basis with the other department and desks of the HIV/AIDS, STI and OBBI D
• To ensure most current information is included in the creation of national tools and standards; Participate in research;
• Conduct supervisions and participate in the quality improvement team;
• Assist with the identification and partnerships with international and local partners for collaboration on general nutrition, HIV/AIDS nutritional care and support and food security activities ;
• Provide reports in relation to nutrition and HIV/AIDS.
Working with the other members of the unit, develop, review tools and policy documents pertaining to HIV/AIDS and STIs and Blood borne Infections surveillance;
– Working with implementing partner to review policy documents
– Work with COAg in implementation of HIV Nutrition policies
Bachelor Degree in Human Nutrition with at least 5 years of experience in HIV Nutrition
Job at RWANDA BIO-MEDICAL CENTER : Internal Auditor WB-SPRP ( Deadline :10 September 2018 )
III. Roles, Responsibilities and Reporting lines of the Project Internal Auditor
The Internal Auditor for the Stunting Prevention and Reduction Project will report directly to the Corporate Services Program Manager within SPIU under the daily coordination of the SPIU Coordinator. He/She will lead on planning and implementation of the internal audit functions of the project. The Internal Auditor will work closely with the main internal audit unit in the RBC and other relevant institutions responsible for audit work in government as required.
The main roles and responsibilities of the Internal Auditor will include the following:
• Evaluate the adequacy and effectiveness of controls of governance, operations and information systems.
• Provide assurance to RBC management and the Audit Committee on the adequacy and effectiveness of the risk management process.
• Provide appropriate recommendations for improving the governance process in accomplishment of its objectives.
• Make recommendations to avoid waste and fraud and investigate the suspected fraud or irregularity.
• Provide consulting services through training, support implementation of accounting systems, internal control documentation, risk management facilitation and other similar services on the request of management, Audit Committee or other high
– level authorities.
• Communicate opportunities for improving management control, viability and sustainability of services or profitability identified during the audit to appropriate level of management.
In addition to the main roles and responsibilities, the Internal Auditor will also perform the following specific tasks and/or with an aim to achieve the deliverables outlined below.
• Develop a comprehensive audit plan of providing support and oversee implementation of financing agreements provisions (financial precedent conditions), preparation of internal and external audit and support for implementation of audits recommendations of different sub recipients of Multilateral and bilateral projects.
• Work with beneficiary’s internal audit unit to identify internal control risks that feed the internal audit plan.
• Prepare the annual internal audit plan and the implementation plan of internal and external audit recommendations and support districts for implementation of audit recommendations.
• Prepare financial audit, performance audit and compliance audit reports.
• Contribute to capacity building of project accountants in collaboration with the Corporate Services Program Manager within SPIU.
• Review and discuss the appropriateness of the management comments provided by different beneficiaries in the internal and external audit reports before these audit reports are signed.
• Facilitate the internal and external auditors as necessary.
IV. Qualifications, Experiences and Competences
• Hold a Bachelor’s Degree (A0) or its equivalent in Accounting, Management, or related fields with specialization in Finance / Accounting or a professional qualification such as ACCA, CPA or CIA.
• Detailed knowledge of financial and Audit Standards, HR & Financial regulations, Procedures and Financial software.
• Possess relevant professional experience of 3 years in audit within either a public organization, a project or a reputable private organization.
• Working experience with development projects and programs, in particular which are funded by the World Bank or other donors is an advantage.
• Be familiar with the budgetary control software; the knowledge of IFMIS shall constitute an advantage.
• Relevant knowledge in computer software (Word, Excel, Power Point, etc.).
• Knowledge of accounting, auditing and financial reporting systems and software packages.
• Excellent spoken and written English is required. Knowledge of Kinyarwanda and French would be an asset.
Job at RWANDA BIO-MEDICAL CENTER : M&E Specialist WB-SPRP ( Deadline:10 September 2018 )
• Roles, Responsibilities and Reporting lines of the Project M&E Specialist
The M&E Specialist for the Stunting Prevention and Reduction Project will report directly to the Operations Program Manager within SPIU under the overall coordination of the Division Manager for Maternal, Child and Community Health (MCCH) and SPRP Program Manager. He/She will provide daily monitoring and evaluation oversight and ensure close coordination with all relevant stakeholders involved in the M&E activities in support of the Government program. The M&E specialist, in close coordination with the Division Manager for MCCH and SPRP Program Manager, will represent the project in regular and relevant technical groups on aspects relevant to M&E for combating nutrition.
The roles and responsibilities of the M&E Specialist will include the following:
• With support from the project coordinator, lead the project’s overall M&E, including the design and oversight of a robust M&E plan
• Assess the M & E requirements at district and other administrative levels and across delivery platforms
• Review the data requirements for results framework indicators and the availability of the necessary data
• Prepare plans for monitoring and collection of data to fulfill requirements of the results framework
• In collaboration with other stakeholders (MCCH, RHCC, NECDP, District), support the SPRP Program Manager to elaborate and submit the annual work plan and budget (AWPB) for the Project to the SPIU Coordinator for compilation and submission to WB and RBC management for final approval.
• Contribute to updates of procurement plans with other staff in the SPIU as needed.
Program Implementation :
– up closely on the implementation of activities in the AWPB at all levels
• Monitor the proper application of the PIM during project implementation, and identify and correct gaps in the PIM
• Ensure that data for results framework indicators are available and systematically collected and analysed
• In close collaboration with the SPRP Program Manager, ensure that project implementers are implementing funded plans of action/operation plans in accordance with project objectives, Government and Funder’s guidelines, and that all changes and amendments follow these guidelines;
• Working with the SPRP Program Manager, ensure that project activities are implemented in accordance with the project timeframe, GoR Project’s Financing Agreement and World Bank Guidelines and Procedures
• In collaboration with the SPRP Program Manager, organize quarterly meetings with project implementers to review project implementation quality and progress, budget utilization, progress on results indicators, and formulate recommendations for improvement.
• Ensure that joint GoR and World Bank Implementation Support Missions, audit and evaluation recommendations are implemented and work with other technical specialists and coordinator to report on progress during the follow
– up missions.
Monitoring, Evaluation and Reporting :
• In collaboration with the SPRP Program Manager, carry out regular supervision visits with project implementing partners and communities to monitor and follow
– up the implementation of project activities, and produce monitoring reports of findings and recommendations for improved implementation;
• Ensure that all project implementers submit their quarterly reports (narrative, programmatic, budget and financial reports) on timely basis and in accordance with approved budget plan/operational plan, consideration of relevant results framework indicators, and in compliance with official formats;
• Review implementers’ reports, provide feedback, and follow
– up on incorporation of recommendations;
• Support SPRP Program Manager to collect and analyze other necessary information related to Procurement, Finance, Human Resources and Logistics
• Support the coordinator in collaboration with the other project staff to produce progress reports and best practice stories, etc. and disseminate to stakeholders
Technical support/Capacity building
• Identify areas of weakness in the program implementation and M & E, organize capacity building sessions, and formulate key recommendations for the attainment of the program objectives.
• Facilitate the organization of technical coordination meetings, support missions and midterm review meetings with implementers and other key partners.
• Participate in the weekly management/coordination meetings organized by the SPIU Coordinator
• Participate in workshops, meetings and midterm reviews with all stakeholders
• Produce the weekly flash report and weekly overview report of the Project
• Fulfill any other tasks related to the SPRP assigned by the hierarchical supervisors.
• Holding Master`s degree or Bachelor’s degree (A0) in Public Health, Development or Social Sciences, or Project Management with a minimum of 5 years of experience for master’s holder and 7 years of experience for Bachelor’s degree (A0) holder, in monitoring and evaluation and program management in the health sector, as well as strong data management and analytic skills.
• Demonstrated working experience with health sector central level units/institutions, district level institutions, multilateral/bilateral agencies or internationally
– recognized NGOs; having worked with World Bank
– financed projects will be considered as added value.
• Excellent skills in data analysis and report writing.
• Takes a proactive approach to problem solving.
• Proficient level of MS Office package (MS Excel, MS Word, MS Power Point, internet browsers).
• Fluent in Kinyarwanda and English with strong verbal and written communication skills.
• Fluency in French would be an asset.
• Strong organizational/management skills
• Ability to work under pressure in a multicultural environment and meet deadlines.
2 Job positions at RWANDA BIO-MEDICAL CENTER : Financial Specialist WB-SPRP ( Deadline:10 September 2018 )
III. Roles, Responsibilities and Reporting lines of the Project Financial management specialist (s)
Under the daily coordination of the Project Coordinator, the Financial specialist (s) for the Stunting Prevention and Reduction Project will report directly to the Corporate Services Program Manager within SPIU and work closely with the Financial Coordination Specialist at SPIU/RBC to ensure quality financial management of the project in line with GoR and World Bank procedures, the Financing Agreement and Project Implementation Manual to ensure that project’s financial management arrangement will support effective implementation and generate satisfactory Interim Financial Reports (IFRs) and annual financial statement.
The project Financial specialist (s) will perform the following responsibilities.
Book keeping and reporting
• Keep books of accounts of the project in accordance with the financing Agreement.
• Prepare all the project payments and ensure completeness in the required support documents, carry out the imputations, assure management and filing of documents related to the IDA funding.
• Prepare periodic and quarterly unaudited interim financial reports (IFRs) for submission to the Ministry of Finance and Economic Planning (MINECOFIN) and the World Bank.
• To analyze requests for funds coming from the beneficiaries, to prepare their fund transfer documents and collect reliable financial report and supporting documentations for justification before the next fund transfer; Ensuring that expenditures, including approvals for payments, budgets, and documentations, are in accordance with established procedures and ensure timely payments of suppliers.
• To prepare and monitor cash flow plan of the project and produce its updated report at the end of every month.
• To verify accounting imputations carried out Financial specialists of Project’s beneficiary institutions.
• To regularly supervise and train Financial specialists from beneficiary institutions in financial, accounting, and budgetary management.
• To prepare Withdrawal application for submission to World Bank.
• Prepare the designated account reconciliation statement.
• In collaboration with the Senior Financial Management Specialist for RBC and the other project team, the financial specialists will contribute to the preparation of the MTEF, annual work plan and cash flow plan to be submitted to IDA for No Objection.
• To monitor the implementation of the budget for WB.
• To issue regular financial positions (ledger, budget implementation report, etc.) for other collaborators (Audit).
• To take part in the stock taking exercise of equipment and materials and project funded fixed assets
• To file and conserve documents of accounting transactions.
• In collaboration with the Financial Coordination Specialist, contribute to preparation of the annual financial statements to be audited by the external auditors.
• To prepare, process for approvals and submit declarations to RRA, withholding taxes and social security fund contributions.
• Monitor the budgetary and accounting management of all beneficiaries of project funds.
• Ensure that World Bank Implementation Support Missions, audit and evaluation recommendations related to financial management are implemented.
• Perform any other duties in line with project financial management activities that can be assigned to him/her
IV. Qualifications, Experience and Competences
• Hold Master’s Degree or its equivalent in Accounting, Management, or related fields and being at advanced stage of graduating for an accounting professional qualification (ACCA, CPA).
• Possess relevant professional experience of at least 5 years in Accounting, Finance, Budgetary Control within a public organization, a project or a reputable private organization.
• Substantial working experience in the financial management of development projects and programs. Successful experience of project funded by the World Bank is an advantage.
• Be familiar with the budgetary control software, the knowledge of IFMIS shall constitute an advantage.
• Monitoring and evaluation of the financial management system in funded institutions;
• Be conversant with computer equipment (Word, Excel, Power Point, etc.).
• Knowledge of accounting, auditing and financial reporting system and software packages.
• Excellent spoken and written English is required. Knowledge of Kinyarwanda and French would be an asset.
• The Financial management specialist (s) will work closely with all project’s Implementing Agencies and Government Counterparts in performing the foregoing tasks, including NECDP, Districts, and NGOs. In this respect strong communications skills will be required.
Job at RWANDA BIO-MEDICAL CENTER : Program Manager WB-SPRP ( Deadline:10 September 2018 )
The Program Manager for the Stunting Prevention and Reduction Project will report directly to the Operations Program Manager within SPIU under the overall guidance of the SPIU Coordinator. He/She will provide daily oversight and ensure close coordination with all relevant stakeholders, and lead on all reporting requirements of the project. The Program Manager, in close coordination with the Division Manager for MCCH will represent the project in regular and relevant technical groups on aspects relevant to combating nutrition.
The roles and responsibilities of the Coordinator will include the following:
• Annual work plan, budget, and medium
– term expenditure framework (MTEF). Using the 18
– month action plan developed as part of project launch work, the coordinator will lead an annual planning exercise that will involve consultations with participating districts, and other key beneficiaries of the project to develop a consolidated annual work plan, budget and cash flow forecast. The work plan and budget will be prepared annually and submitted to the Bank for approval. The annual work plan and budget would serve as a basis for updating the MTEF for the project. The Coordinator would take leadership in this process, that would include arranging consultations with technical stakeholders under the leadership of RBC and presenting the draft documents for consideration and/or adoption by the RBC management, Project Steering Committee (PSC), prior to submission to the World Bank.
• Implementation support and monitoring. The Coordinator will work in close collaboration with relevant technical units within RBC/MCCH, MOH, NECDP and participating districts to provide implementation support and guidance on project related activities. To this end, the Coordinator will review project submissions, consolidate inputs, and provide advice as needed. The Coordinator will prepare regular reports on the status of implementation of project activities, identifying problems and proposing remedial actions. The status reports would cover both reporting on technical and financial/administrative issues, as well as reporting on the project’s Results Framework. Regular technical meetings and field visits would be organized in conjunction with the relevant technical directorates to resolve implementation bottlenecks. Quarterly meetings will be organized with project implementers to review progress, budget utilization and results attained.
• Implementation progress and financial management reporting. Consistent with the financing agreement and district agreements, lead the task team (M&E Specialist, two accountants) in following up with participating districts to provide quarterly reports on implementation progress in time to feed into the project
– wide quarterly report. The reporting will include both activity implementation progress including on the monitoring indicators that are monitorable quarterly, and financial management reports. Lead preparation of quarterly progress reports, in line with requirements of the World Bank financing agreement, and the consolidated annual report to facilitate annual learning and knowledge sharing. Follow up on recommendations from internal and external audits to ensure timely implementation. In coordination with the project team and technical teams at the RBC/MCCH, the Coordinator is expected to also provide other ad hoc briefs on the project to the PSC, MoH/RBC leadership and the World Bank task team, as needed, to address emerging issues, and ensure effective communication on this high visibility project.
• Coordination of project team and collaboration with other stakeholders. The Coordinator will be responsible for managing the team to be recruited, including the M&E Specialist, two accountants and one internal auditor who are to be hired by the RBC and appointed not later than 3 months following the effectiveness of the project. The coordinator will assure daily coordination of the work of the team and working closely with other key stakeholders working on the Bank program and responsible for other nutrition projects operating in the same districts as the Bank
– funded project.
• Secretary to the project steering committee (PSC). Act as a secretary to the PSC and lead the project team to provide secretarial services to the PSC’s operations. In consultation with the chairperson of the PSC and the DG of RBC, the Coordinator will develop a calendar of PSC activities and circulate to the committee members. Support the Chair to develop an agenda for committee meetings and to disseminate minutes to all stakeholders with clearly articulated actions and with identification of responsible individuals or organizations. The Coordinator and the project team will provide any other secretarial services that will be required to ensure effective functioning of the PSC.
• Stakeholder coordination including donor coordination. The Coordinator will provide technical backstopping to the RCB/MCCH leadership to ensure effective stakeholder and donor coordination as it relates to the project. The Coordinator will be expected to take a lead in coordinating with his/her counterparts managing the social protection and agriculture projects to ensure seamless collaboration across the three operations under the Bank Program. This may involve representation in technical working groups like the one on nutrition and food security, and participation in the social cluster sector working groups to ensure the desired coordination and harmonization of interventions to achieve the convergence agenda. Stakeholder coordination will also involve regular collaboration with the National Early Child Development Program and districts.
• Knowledge management and learning. Organize and/or participate in different national and regional meetings with regard to knowledge sharing; and facilitate project beneficiaries to document and share good practices. In line with the learning agenda developed as part of project preparation, facilitate the systematic collection and compilation of good practices, help to identify corrective measures, support the sharing of experiences and lessons among participating and non
– participating districts, in order to improve the implementation of the project and the overall Bank Program.
• Regular communication with the World Bank teams. The Coordinator will liaise with the World Bank task team on a regular basis, ensuring follow up on outstanding issues, and keeping the RBC/MCCH leadership abreast of all developments needing their advice and action. The Coordinator will support and facilitate the work of World Bank implementation support missions, and follow up on actions and recommendations from such missions.
Post graduate degree in public health, economics, social sciences, or public policy.