Job at ARC : Receptionist (Deadline: 01 December 2017)

Date: November 29, 2017

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Job at ARC : Receptionist (Deadline: 01 December 2017)

ARC works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. ARC presently works in and with partners in ten countries globally.

ARC has consistently operated in Rwanda since 1994, and today has a strong and committed team of over 200 regular, full time national staff and partners – implementing programs in Primary health care, RH, HIV and Nutrition, WASH, Shelter/Infrastructure, and SGBV & Protection.

ARC islooking for qualified, self-driven and committed individual to join its Kigali main office – in the position of Receptionist

LOCATION

PRIMARY PURPOSE

Full time; based in Kigali

Key responsibilities:

Greet, welcome, guide and direct office guests appropriately
Handle, answer, screen and forward incoming phone calls
Ensure reception area is kept tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) available for both guests and ARC operations
Provide or channel appropriately for basic and accurate information in-person and via phone/email to inquiries
Receive, sort and distribute daily mail/deliveries and courier
Ensure front office safety and security, following laid down office safety and access procedures)
Arrange travel and accommodations, calendars and schedules,and related accountabilities for relevant staff
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Minimum qualifications:

Minimum: Higher diploma plus relevantcertifications in Front/Office Administration or Management
At least three years (3) proven full time work experience as a Receptionist, Front Office Representative or similar role, in a large and busy agency/office.
Proficiency in Microsoft Office Suite required.
Hands-on experience handling and using office equipment (e.g. Landline , Fax Machine, Scanner and printers)
Professional attitude and appearance, and ability to multitask
Ability to adapt and handle emergency situations in a timely, calm and effective manner
A pleasant personality, with customer service orientation and attitude
Solid written and verbal communication skills required

APPLICATION GUIDELINES:

Submit 1 page Cover letter, an updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most current employer/supervisor – via email to RWJobs@arcrelief.org with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is 1^st December, 2017 at 17:00hrs.

Only applications received through the stated email address will be considered.Only shortlisted candidates will be contacted.

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.