JOB AT British High Commission (BHC) : Foreign and Commonwealth Office (Residence and Support Staff) : ( Deadline : 28 June 2019 )
PA to the High Commissioner and Residence Events Manager A2 (05/19 KG)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category: Foreign and Commonwealth Office (Residence and Support Staff)
Job Subcategory: Residence Coordinator
Job Description (Roles and Responsibilities)
Main purpose of job:
To provide an efficient and effective Personal Assistant role to the High Commissioner by managing her office and diary. To act as Events Manager, ensuring that official events at the Residence and visits are run professionally and efficiently. In the run up to and during CHOGM 2020 in Kigali, to support the British delegation. To play a supporting role for Consular Services at the High Commission.
Roles and responsibilities
To manage the High Commissioner’s office, meetings and diary, maintaining the highest possible standards
Take meeting notes if necessary
Manage events to be hosted at the Residence, working with relevant staff to ensure success of all events
Lead preparation of Queen’s Birthday Party (QBP)
Manage Entertainment budget and participate in Budget Holder meetings
Line Manage two Residence staff according to FCO Good Line Manager Charter
Support preparations for the British Delegation to CHOGM 2020 in Rwanda
To act as Consular Assistant and cover for the Pro-Consul when not in office
Manage visits by the Defence Attaché and other FCO staff
Provide PA support to DHM whenever needed
Any other task that may be asked by the Line Manager but that is within this role
Resources managed (staff and expenditure):
Manage 2 staff at the Residence (housekeeper and cook)
Oversee and manage budget for entertainment at the Residence.
Essential qualifications, skills, and experience
Minimum of 3 years experience as a PA or Office Administrator or Events Management with Advanced diploma in Office Administration or Executive Secretary or similar, or a degree level qualification in any subject; OR 5 years experience without above qualifications;
Excellent communication skills in English (writing and oral)
Very good organization and planning. Excellent computer skills (MS Word and Excel)
Motivated, efficient and organized
Excellent team player
Strong people management skills
Desirable qualifications, skills, and experience
Experience working in an international organization or diplomatic mission
Proficient in Kinyarwanda language
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Application deadline: 28 June 2019
Grade: A2 (L)
Type of Position: Permanent
Location (City): Kigali
Type of Post: British High Commission:
Starting monthly salary (): RWF 735,124 (gross, before tax)
Start Date: 1 August 2019
Other benefits and conditions of employment
Annual Leave: 25days per year
Maternity leave: 4 months fully paid
Paternity Leave: 10 days fully paid
Medical cover: 100% for staff and legal dependent (Regional cover plus India)
The gross conditioned working hours for staff at the British High Commission are 40 hours per week.
The working hours of the British High Commission are 08.00 to 17.00 Monday to Thursday and 08.00 to 12.00 on Friday. On Monday to Thursday, staff may take a one hour lunch break between 12.00 and 14.00.
Would suit some flexible hours or occasional working from home. Job holder occasionally needs to work evenings when events are being held
Learning and development opportunities:
The BHC takes learning and development very seriously. We offer formal training courses and opportunities for mentoring, shadowing, as well as on the job learning. Job holders are expected to take the initiative to develop themselves, working closely with their line manager.
Formal consular training will be offered so the jobholder can provide consular cover.
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Kigali are subject to Terms and Conditions of Service according to local employment law in Rwanda.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay fees for the permit
Make arrangements to relocate
Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: EO=B3
Reference checking and security clearances will be conducted on successful candidates.
Please log into your profile on the application system on a regular basis to review the status of your application.
Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however, our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.