Job at City of Kigali: Administrative Assistant (Deadline: 27 October 2017)

Job at City of Kigali:  Administrative Assistant (Deadline: 27 October 2017)

Job at City of Kigali: Administrative Assistant (Deadline: 27 October 2017)

Job Description

Main duties and responsibilities
-Read and verify the form and substance of documents submitted to the Executive Secretary;
-Prepare the Executive Secretary’s agenda, including appointments schedule;
-Prepare, manage, record and dispatch correspondences by or intended for the Executive Secretary;
-Manage the Office of the Executive Secretary and handle his/her visitors;
-Monitor the implementation status of instructions and or recommendations issued by the District Executive Secretary to various Units or Sectors;
-Make logistical arrangements for all meetings chaired by the Executive Secretary.
-Arrange external meetings and appointments of the Executive Secretary;
-Organize travels for the Executive Secretary and work hand in hand with public relations, customer care to provide protocol to Executive Secretary’s visitors.

Job Profile

A1 in Secretariat Studies, Office Management; Or A0 in Public Administration, Administrative Sciences, Management, Social work, Sociology, Law

Key technical skills and knowledge required:
– Knowledge in Office management;
– Knowledge of customer care satisfaction;
– Excellent communication, organisation and interpersonal skills;
– Computer knowledge (Word processing, Power Point and Internet);
– Time management skills;
– Analytical and problem solving;
– Fluent in Kinyarwanda, English and French
CLICK HERE TO READ MORE AND KNOW HOW TO APPLY






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