Job at HIGHER EDUCATION COUNCIL : Secretary of DAF Unit ( Deadline : 11 October 2018 )

Job at HIGHER EDUCATION COUNCIL : Secretary of DAF Unit ( Deadline : 11 October 2018  )

Job at HIGHER EDUCATION COUNCIL : Secretary of DAF Unit ( Deadline : 11 October 2018 )

 

Job Description

1.Receive, record and distribute all incoming and outgoing mails

– Receive and check incoming and outgoing mails ;

– Record incoming and outgoing mails;

– Scan and rightly submit incoming mails ;

– Ensure timely distribution of all Incoming/outgoing Directorates mails

– Facilitate HEC staff to access documents;

– Regularly check and dispatch mails received on HEC emails;

– Ensure the security of HEC correspondences and stamp;

– Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences:

– Maintain a current and accurate filing system;

– Ensure timely filling of documents;

– Determine Central Secretariat documents to be sent to HEC Documentation and Archives Office;

– Take minutes of meetings chaired by Directorates and file.
3. Receive and provide clear guidance and orientation to HEC clients/visitors:

– Receive and answer telephone calls and orient them accordingly;

– Receive HEC clients/visitors and provide orientation.

 Job Profile

A1 in Secretariat Studies, Office Management or Bachelor’s Degree in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law.

 

Key Technical Skills & Knowledge required:

– Knowledge of Office Administration;

– Communication Skills;

– Computer Skills;

– Interpersonal Skills;

– Organizational Skills;

– Stress Management Skills;

– Time Management Skills;

– Bookkeeping Skills;

– Fluent in Kinyarwanda, English or French; knowledge of all these three (3) languages is an advantage.

CLICK HERE TO READ MORE AND APPLY







CLICK HERE TO JOIN MUCURUZI.COM WHATSAPP BUSINESS GROUP





Kindly Note

All Jobs and Opportunities Published on mucuruzi.com are completely free to apply. A candidate should never pay any fee during the recruitment Process. Even if mucuruzi.com does its best to avoid any scam job or opportunity offer, a job seeker or an opportunity seeker is 100% responsible of applying at his own risk.
Check well before applying, if you doubt about the eligibility of any offer do not apply and notifie to mucuruzi.com via this email: mucuruzi2016@gmail.com and remember to never pay any fee to have a job or get any opportunity, if you do so, do it at your own risk.








WELCOME TO OUR WHATSAPP GROUP

Related posts

Leave a Reply