Job at HIGHER EDUCATION COUNCIL : Secretary of DAF Unit ( Deadline : 11 October 2018 )

Job at HIGHER EDUCATION COUNCIL : Secretary of DAF Unit ( Deadline : 11 October 2018  )


Job at HIGHER EDUCATION COUNCIL : Secretary of DAF Unit ( Deadline : 11 October 2018 )

 

Job Description

1.Receive, record and distribute all incoming and outgoing mails

– Receive and check incoming and outgoing mails ;

– Record incoming and outgoing mails;

– Scan and rightly submit incoming mails ;

– Ensure timely distribution of all Incoming/outgoing Directorates mails

– Facilitate HEC staff to access documents;

– Regularly check and dispatch mails received on HEC emails;

– Ensure the security of HEC correspondences and stamp;

– Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences:

– Maintain a current and accurate filing system;

– Ensure timely filling of documents;

– Determine Central Secretariat documents to be sent to HEC Documentation and Archives Office;

– Take minutes of meetings chaired by Directorates and file.
3. Receive and provide clear guidance and orientation to HEC clients/visitors:

– Receive and answer telephone calls and orient them accordingly;

– Receive HEC clients/visitors and provide orientation.

Job Profile

A1 in Secretariat Studies, Office Management or Bachelor’s Degree in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law.

 

Key Technical Skills & Knowledge required:

 

– Knowledge of Office Administration;

– Communication Skills;

– Computer Skills;

– Interpersonal Skills;

– Organizational Skills;

– Stress Management Skills;

– Time Management Skills;

– Bookkeeping Skills;

– Fluent in Kinyarwanda, English or French; knowledge of all these three (3) languages is an advantage.

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