Job at ICAP Rwanda : Human Resources Manager – Rwanda PHIA, ICAP Rwanda (Deadline: 06 April 2018 )
JOB TITLE: Human Resources Manager – Rwanda PHIA, ICAP Rwanda
LOCATION: Kigali, Rwanda
ICAP at Columbia University is an international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world.
In partnership with the United States Centers for Disease Control and Prevention (CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs.
ICAP, in partnership with the Ministry of Health (MoH) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in RwandaIn addition to providing important programmatic information to the MoH and relevant stakeholders, this assessment of the national HIV program is of great value to HIV researchers and public health experts around the world.
OVERALL JOB FUNCTION:
Reporting to the Director of Administration and Finance, the Human Resources Manager is responsible for the implementation and administration of human resources policies and procedures for ICAP in Rwanda. The incumbent will provide guidance to all employees including the senior management team on HR matters and ensure compliance with Rwandan labor law as well as ICAP’s standard operating procedures. The Human Resources Manager will also supervise the Human Resources Officer.
This position is grant funded for one year and is non-renewable.
Human Resource Planning
- Develop, implement, and maintain an annual Human Resource Department Plan.
- Develop and/or support the development of organization wide job descriptions and postings as required
- Ensure that all job postings are distributed in a manner that will attract applications from candidates that will best meet the required qualifications
- Undertake annual reviews of the ICAP Local Hire Manual to ensure that the policy is up to date, accurate, and complies with relevant legislation
- Ensure that the Human Resource Department Plan comply with and contribute effectively to the overall Rwanda PHIA plan.
Management and Administration
- Ensure that all human resources remain in compliance with the organization’s policies and procedures
- Undertake measures necessary to ensure that the organization provides a healthy and safe environment for all of its employees
- Ensure compliance with the Rwanda Labour Law as well as any applicable legislation Ensure that all job descriptions are current and employment agreements are maintained for all new and existing employees
- Oversee entire recruitment cycle for all vacancies including drafting of job descriptions, advertisement, selection and interviews, background and reference checks, salary negotiations and orientation
- Coordinate orientation sessions for all new employees, which will include ensuring that all relevant employee information is obtained and secured within an employee-personnel file.
- Occasionally review all personnel files and records for completeness and ensure that there are in a safe and secure location
- Ensure that the strictest of confidentiality is maintained at all times
- Prepare and present briefing notes/recommendations as required to improve or revise human resources actions concerning areas such as performance management, training and development, employee engagement, etc. Coordinate the completion of employee probationary and annual evaluation appraisals
- Conduct employee disciplinary action as required with Country Director and Director of Administration and Finance. Liaise with the New York based Human Resources Director, local legal counsel, and Office of General Counsel as needed.
- Coordinate any employee negotiations, mediations, tribunals, etc as required
Human Resource Employee Assistance and Support
- Accept employee grievances and develop plans for conflict resolution with the appropriate supervisor. Monitor the progress of resolution plans
- Work closely with managers and supervisors to coordinate implementation of Employee Performance Assistance Plans/Performance Improvement Plans
- Maintain current and accurate employee assistance and support records. Ensure that the employee remains compliant with the terms of any relevant assistance or support agreement
Benefit Plan Administration
- Enrolment and de-enrolment of all staff within the ICAP Medical Insurance and other Benefits Plan in a timely fashion
- Ensure that all employee information is accurately maintained on the Plan
- Liaise regularly with the Medical Insurance and other Benefits providers to ensure the accurate maintenance of all ICAP employees within the plan
- Respond and follow up to all employee Benefits Plan enquiries to ensure that all employees are in receipt of the agreed plan benefits
- Conduct annual reviews of the Benefits Plan to ensure optimal plan efficiencies for the organization
- Liaise regularly with the Finance Department to ensure that accurate employee reports and payments are made to locally paid Benefit Plan providers
- Review of time and effort reports for submission to New York
- Review of all required internal and external Benefits reports if required
- Review of monthly staffing reports before submission to ICAP NY HR.
- Completion and reporting of various staffing reports
- Bachelor’s degree in Human Resource Management or a field related to Human Resource Management, such as Public Administration, Business Administration or Commerce
- 5+ years’ experience in a similar position within an international organization
PREFERRED EXPERIENCE AND OTHER SKILLS
- Master’s degree in Human Resources or related field
- Certification in Human Resources
- Knowledge of United States Government standard provisions and rules and regulations
- Excellent knowledge of human resource planning, management, and administration in a 50+ employee sized organization
- Awareness and understanding of Benefits Plans is an asset
- Superior financial calculation understanding, knowledge and skills.
- Attention to detail and high level of accuracy
- Strong communication skills, including written, verbal, and presentation in English
- Proficient interpersonal skills, including conflict resolution, collaboration, facilitation, negotiation, and team building
- Excellent analytical and problem solving skills
- Understanding and awareness of a good employment environment
- Ability to work well with other managers from a wide range of fields
- Ability to work flexible hours as required
- Very effective organization and time management skills
- Flexible, honest and trustworthy and with sound work ethics
- Ability to maintain a high level of accuracy confidentiality concerning organization records
- Ability to function independently; results and detail oriented.
- Ability to problem solve and work as part of a team.
- Very conversant with Rwanda Labor Law
- No Travel Requirements
MODE OF APPLICATION
Suitably qualified and experienced candidates should send their applications, including a detailed Curriculum Vitae (CV) and cover letter to: [email protected] . Please indicate position being applied for in the subject line and do not attach certificates. The closing date for receiving applications is April 06th, 2018 at 5:00 PM. Only shortlisted candidates will be contacted.
NOTE: This is a local hire positions and the successful candidate will be an employee of ICAP in Rwanda and subject to the local terms and conditions of employment, which includes a competitive salary and benefits package.
ICAP is an equal opportunity employer, values inclusion and a diverse workforce. All qualified applicants will receive equal consideration for employment.