Job at ICAP Rwanda: Human Resources Officer (Deadline:06 April 2018 )

Job at ICAP Rwanda:  Human Resources Officer (Deadline:06 April 2018 )

Job at ICAP Rwanda: Human Resources Officer (Deadline:06 April 2018 )


JOB TITLE: Human Resources Officer – Rwanda PHIA, ICAP Rwanda

LOCATION: Kigali, Rwanda

ICAP at Columbia University is an international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world.

In partnership with the United States Centers for Disease Control and Prevention (CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs.

ICAP, in partnership with the Ministry of Health (MoH) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in RwandaIn addition to providing important programmatic information to the MoH and relevant stakeholders, this assessment of the national HIV program is of great value to HIV researchers and public health experts around the world.


Reporting to the Human Resources Manager, the Human Resources Officer provides support on the implementation and administration of human resources policies and procedures for ICAP in Rwanda.  The incumbent will provide guidance to all employees on HR matters and ensure compliance with Rwandan labor law as well as ICAP’s standard operating procedures.  The Human Resources Officer will also supervise the Human Resources Officer. This position is grant funded for one year and is non-renewable.


    • Assist in the development of organization wide job descriptions and postings as required
    • Assist the Human Resources Manager in ensuring compliance with ICAP Standard Operating Procedures
    • Monitor all employment contracts to ensure that they remain compliant with the relevant employment agreement and are renewed or terminated on time
    • Do periodic assessments necessary to ensure that the organization provides a healthy and safe environment for all employs including the surveys teams
    • Assist with the drafting and revision of job descriptions Draft employee correspondence, such as letters of offer, employment agreements, termination notices, as needed for review by the Human Resources Manager..
    • Participate and take notes in employee screening, selection, and interview processes where required
    • Support new hire orientation for all new employees, which will include ensuring that all relevant employee information is obtained and secured within an employee-personnel file.
    • Update and maintain all personnel files and ensure that records are in a safe and secure location
    • Ensure that the strictest of confidentiality is maintained at all times
    • Monitor the timely completion of staff leave tracker and leave forms. Ensure that all original employee correspondence is maintained in the personnel files
    • Compilation of necessary documentation required for internal and external Benefits reports and management
    • Support the completion of employee probationary and annual evaluations and file it accordingly
    • Conduct and or assist with any employee disciplinary action as required
    • Attend any employee negotiations, mediations, tribunals, etc as required
    • Liaising closely with the Finance Department to ensure Payroll’s timely implementation of all agreed employee compensation, including any approved Salary Adjustments
    • Consolidation of information to complete the payroll change file every month.
    • Completion of all administrative tasks required upon contract completion, or termination of all employees
    • Produce regular employee updates to all staff as required on different HR issues

  • Support the Human Resources Manager to monitor the progress of different staff conflict resolutions.
  • Completion of monthly staffing reports to ICAP New York
  • Completion and submission of Country Office contact list to the ICAP New York.
  • Communication of all coming Rwanda public holidays to ICAP NY
  • Any other duties as assigned


  • Bachelor’s degree Human Resource Management or a field related to Human Resource Management, such as Public Administration, Business Administration or Commerce


  • 3+ years’ experience in a similar position in an international organization
  • Knowledge of United States Government standard provisions and rules and regulations
  • Computer literate preferably Microsoft Word, Excel, Outlook and PowerPoint
  • Good interpersonal and team building skills
  • Excellent analytical and problem solving skills
  • Effective writing, verbal and listening communication skills in English
  • Attention to detail and high level of accuracy
  • Very effective organization and time management skills
  • Flexible, honest and trustworthy and with sound work ethics
  • Ability to maintain a high level of accuracy confidentiality concerning organization files
  • Ability to function independently; results-oriented; detail oriented.
  • Strong organizational and analytical skills, good attention to detail.
  • Ability to problem solve and work as part of a team.


  • No Travel Requirements


Suitably qualified and experienced candidates should send their applications, including a detailed Curriculum Vitae (CV) and cover letter to: [email protected] . Please indicate position being applied for in the subject line and do not attach certificates. The closing date for receiving applications is April 06th, 2018 at 5:00 PM. Only shortlisted candidates will  be contacted.

NOTE: This is a local hire positions and the successful candidate will be an employee of ICAP in Rwanda and subject to the local terms and conditions of employment, which includes a competitive salary and benefits package.

ICAP is an equal opportunity employer, values inclusion and a diverse workforce. All qualified applicants will receive equal consideration for employment.


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