JOB AT Kepler : Academic Register
Academic – Kigali, Kigali
The challenge: All across sub-Saharan Africa, millions of young people struggle every day with access to education and employment – and the kinds of livelihoods that lead to economic security and mobility for themselves and their families. Every young person deserves the chance to be educated; every young person deserves the opportunity to have a meaningful job.
Who we are: Kepler is a non-profit university program that is building a transformative model of education-to-employment services for these young people across the region. Our ultimate goal is to contribute to the economic mobility of thousands of individuals, families, and communities in all of our countries of operation. We want to reimagine what higher education can look like in sub-Saharan Africa.
What we do: Through a rigorous curriculum of in-person, online and on-the-job learning, Kepler students graduate with the relevant skills and the right attitude to meet the needs of the changing global economy. We partner closely with Southern New Hampshire University – a global leader in higher education – which allows our students to attain affordable, internationally recognized degrees while studying in East Africa.
Our history: Kepler launched in Rwanda in 2013. Our 50+ staff currently serve 550 students across two campuses in Rwanda – our flagship campus in Kigali, as well as a second campus in the Kiziba refugee camp in Western Rwanda, where we serve refugee learners.
The future: Kepler has an ambitious new strategy for the next five years, which will include launching in two new countries; expanding our academic offerings; partnering with other public and private sector universities, and reaching a new level of organizational sustainability.
About the Role:
Kepler is looking for Academic Registrar to plan, organize and manage all of the activities related to the Student Records and Registration for Bachelor of Arts degrees in Project Management, Management, Communications, and Healthcare Management. The main goal of this role is to design and implement academic administration structures to foster student academic progress by ensuring the proper maintenance of academic records from the first contact with students until their graduation. The Academic Registrar also facilitates the academic processes for all academic departments and the administration of the academic needs of the University. The Academic Registrar will supervise the Assistant Registrar of Admissions and the Assistant Registrar of Examinations and report to the Deputy Vice Chancellor for Academic Affairs and Research.
Directs and coordinates student applications, admissions, and registration: Consults with other officials to create and implement registration schedules and procedures.
Supervises and coordinates examination activities in compliance with government laws and regulations.
Maintains student files and ensures confidentiality of information.
Analyzes statistical data on registration for administrative use in formulating policies.
Exchanges student information with other colleges or universities.
Directs preparation of student transcripts.
Prepares the commencement list.
Directs preparation of statistical reports on educational activities for government and educational agencies and interprets registration policies to faculty and students.
Directs activities of workers engaged in transcribing and evaluating academic records of students applying for permission to enter college or university.
Directs compilation of information, such as class schedules and graduation requirements, for publication in school bulletins and catalogs.
Coordinates dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts.
Issues official transcripts.
In collaboration with the Dean of Faculty, coordinates class schedules with room assignments for optimum use of buildings and equipment.
May assign rooms for student activities
Ensures compliance with all national standards, organization policies and assists in developing and implementing effective strategies meet these standards and policies.
Coordinates with college departments to prepare updates and provide access to college systems and evaluate all graduation process and lists.
Master’s degree or higher (preference for Project Management, Management, Business, or related degrees)
Excellent understanding of the current development and trends in higher education and training in Rwanda, regionally and globally;
Demonstrates a strong desire to implement education through a process model of learning, implementing, reflecting, revising and re-implementing
Demonstrates leadership through participation, initiative and work ethic within the academic team
Experience in academic registrar, ideally with a focus on student admission and registration, student results management and graduation
Ability to coordinate and manage multiple projects and manage to compete and conflicting priorities in a fast-paced, changing environment.
Is open and willing to give and receive feedback from all stakeholders within the organization including students, colleagues, and supervisors.
Microsoft Suite, Google Drive, Google Chrome, management information system
Thrives in a dynamic environment and believes that change leads to progress
Excellent communication, interpersonal, organizational and networking skills;
Strong academic credibility, intellectual curiosity, and sympathy for the values and culture of Kepler, including its students and their concerns;
Willingness to experiment, try things out, fail fast, and learn constantly
Ability to develop long-term goals and objectives
Broad experience in executing education quality improvement activities.
Preferred Qualifications and Experience:
At least three (3) years of teaching and research experience at the university level or one (1) year of distinctive record of leadership and administration of a university-level institution;
Experience working with a university located in Rwanda
Experience with supervision of admission, registration, results from management and graduation