JOB AT MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT : Administrative Assistant to Permanent Secretary : ( Deadline : 04 May 2019 )
1.Managing Permanent Secretary Agenda.
Keep the diary of appointments of the Permanent Secretary.
Receive and orient visitors of the Permanent Secretary.
Prepare the Permanent Secretary Travels, missions and meetings.
2.Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
Filing both electronic and hard documents in the office of the Permanent Secretary
Orient correspondences and monitor to ensure that feedback is provided.
3.Receiving official mails and Calls of the Permanent Secretary
Receiving text messages or telephone calls for the Permanent Secretary
Responding to the Permanent Secretary of the corrections documents / files before it is signed.
Typewrite texts from the Permanent Secretary.
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Social work, Sociology, Law
Key technical skills and knowledge required:
– Office Management skills;
– Excellent communication, organizational
– Computer Knowledge (Work processing, Power Point and Internet)
– Analytical and Problem solving skills;
– Time Management skills;
– Fluent in Kinyarwanda, English or French knowledge of all is an advantage