Job at MINISTRY OF LAND AND FORESTRY : HUMAN RESOURCE OFFICER (Deadline: 16 March 2018 )

Job at  MINISTRY OF LAND AND FORESTRY : 	HUMAN RESOURCE OFFICER (Deadline: 16 March  2018 )

Job at MINISTRY OF LAND AND FORESTRY : HUMAN RESOURCE OFFICER (Deadline: 16 March 2018 )

Job Description

Under supervision and Guidance of the Director of Administration and Finance, The HR Officer will be responsible to : 1. Participate in the Recruitment process • Participates in the activity of developing and updating competence framework including job descriptions, job specifications and competencies • Provides support on staff recruitment;
• Participates in shortlisting and inform successful candidates
• Organize required logistics for written and oral exams;
• Provide required logistics for staff induction and orientation;
2. Manage compensation and benefits for staff
• Prepares monthly salaries and allowances.
• Declares monthly statutory deductions
• Prepares performance bonuses for eligible employees
• Keeps proper filing of payrolls and other documents
3. Monitor staff attendance and ensure proper Labor relations
• Monitors daily attendance of staff;
• Manages finger print device
• Collects proofs of absence, analyze and produce monthly attendance report
• Investigates the root causes of staff absences;
• Provides advices for corrective measures
• Ensures the respect of Public holidays, weekends and days off
• Elaborates annual leave plan, follows up its implementation and produces annual leave implementation report
• Ensures the respect and application of Human resources management laws, rules and regulations in force
• Produce periodic reports on sport attendance
• Acts as secretary of internal disciplinary committee
• Ensures implementation of disciplinary actions and provides advice on improvement measures
4. Manage administrative records of staff
• Updates personnel records on a regular basis.
• Identifies incomplete records and ensures proper filing
• Updates employees’ records in RBM
5. Manage logistics operations
• Identifies needed materials and prepares logistics action plan with related budget
• Ensures the supply of right quality of goods at the right time;
• Develops and implements the methodologies and tools to enable effective execution of logistic plans
• Ensures daily management of logistics in order to facilitate the proper functioning of work
• Ensures institutional equipment is engraved and recorded in asset register
• Ensures repair and maintenance of non
– fixed assets
• Ensures replacement of old material and equipment in accordance with the law
• Provides a written technical advice for the decommissioning of damaged or depreciated equipment 6. Manage store
• Receive supplied goods;
• Keep records of received goods and supplies;
• Ensure re
– order levels are maintained; • Make proper arrangement of store
• Keep the store cleaned at all time;
• Fill and Update store been cards;
• Work closely with the HR Officer to manage the on store
7. Coordinate transport
• Provides appropriate guidance to the driver in his daily activities
• Resolves transport issues for staff who are in the field
• Sign transport requisition forms
• Approve transport overtime
• Approve transport overtime

 

Job Profile

A0 in Human Resources Management, Management, Public Administration, Administrative Sciences,

Key Technical Skills & Knowledge required:

– Deep knowledge of Rwandan public service and labor law;

– Knowledge in Confilct Management;



– knowledge of the regulations applying to payroll procedures;

– Knowledge of human resources concepts, practices, policies, and
procedures;

– Problem Solving Skills;

– Computer Skills;

– Judgment & Decision Making Skills;

– Time management Skills;

– Interview Skills;

– High analytical Skills;

– Teamworking Skills;

– Fluent in Kinyarwanda, English and/ or French;knowledge of all is an advantage

 

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