Job at MINISTRY OF LAND AND FORESTRY : SECRETARY TO DAF UNIT ( Deadline : 14 September 2018)

Job at MINISTRY OF LAND AND FORESTRY : SECRETARY TO DAF UNIT (  Deadline : 14 September 2018)


Job at MINISTRY OF LAND AND FORESTRY : SECRETARY TO DAF UNIT ( Deadline : 14 September 2018)

 

Job at MINISTRY OF LAND AND FORESTRY : SECRETARY TO DAF UNIT ( Deadline : 14 September 2018)

 

Job Description

Under supervision and Guidance of the Director of Administration and Finance, The secretary to DAF unit duties and responsibilities will be to : 1. Receive, record and distribute all incoming and outgoing mails from DAF’s Office
• Receive and check incoming and outgoing mails addressed to DAF Unit;
• Record incoming and outgoing courier including invoices, delivery notes and purchase orders;
• Ensure timely distribution of courier to respective employees;
• Ensure the security of received and outgoing correspondences
• Receive all finance related document and orient them accordingly with respect to deadlines;
• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.
2. Establish and maintain the general filing system and file all correspondences
• Maintain a current and accurate filing system;
• Ensure timely filling of documents;
• Take minutes of meetings chaired by Director Administration and Finance
• Follow up implementation of DAF’s Unit decisions
3. Receive and provide clear guidance and orientation to DAF Unit visitors
• Receive and answer telephone calls and orient them accordingly;
• Receive DAF Units’ clients/visitors and provide orientation.

 

Job Profile

1 in Secretariat Studies, Office Management or A0 in Public Administration,Administrative Sciences, Management, Office Management, Social Work, Sociology, Law

 

Key Technical Skills & Knowledge required:

 

– Knowledge of Office Administration;

– Communication Skills;

– Computer Skills;

– Interpersonal Skills;

– Organizational Skills;

– Stress Management Skills;

– Time Management Skills;

– Bookkeeping Skills;

– Analytical & Problem solving Skills;

– Decision Making Skills;

– fluent in Kinyarwanda, English and/ or French;knowledge of all is an advantage

 

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