Job at NATIONAL INDUSTRIAL RESEARCH AND DEVELOPMENT AGENCY : Director of Administration and Finance (Deadline: 23 November 2018)
Job Description
A0 in Finance, Accounting, Management specialising in Finance, Accounting with Professional Qualifications CPA, ACCA and 3 years of working Experience
Duties and responsibilities:
A. Financial Duties:
– Supervise the preparation of the draft budget;
– Monitoring the annual operating budgets ;
– Control budget execution in compliance with the public financial rules and procedures;
– Make relevant monthly and annual reports of the budget execution;
– Prepare periodic cash flow plans;
– To check conformity and accuracy of payments requests;
– Ensure proper disbursement of funds is supported by appropriate vouchers;
– Ensure the establishment and maintainance of appropriate Cash Book and General Ledger to Record Revenue and Expenditure operations;
– Coordinate preparation of bank reconciliation statements at the end of each month ;
– Ensure proper documentation to support vouchers, including authorization according to
regulations;
– Ensure adherence to the raised during the previous financial year.
B. Administrative Duties:
– Coordinate all activities of the administration and reporting to the DG of Corporate Services;
– Ensure the staff’s welfare and compliance with public HR regislation;
– Identify vacant positions and coordinate the whole recruitment process.
– Prepare and draft contracts of employment in collaboration with the legal advisor;
– Coordinate the staff performance contract evaluation and assess the process compliance;
– Ensure salary management and other staff benefits on a regular basis;
– Oversight on various service providers for the ministry and handling
contracts signed between the ministry and private companies;
– Initiate all programs pertaining to social, cultural and recreational staff’s life;
Job Profile
Accounting Professional Qualification recognised by IFAC (ACCA, CPA); Or A0 Public Finance, Finance, Accounting or Management with specialization in Finance/Accounting with 3 years of relevant working experience or Master’s Degree in Finance, Accounting or Management with specialization in Finance / Accounting with 1 year of relevant working experience.
Key Technical Skills & Knowledge required:
– Knowledge of Rwanda’s financial management
standards and procedures;
– Knowledge of Accounting principles and practices and
financial data reporting.
– Knowledge of Rwanda Public Financial Law;
– Leadership and management skills;
– Planning and organisational, Budgeting skills;
– Communication skills;
– Strong IT skills, particularly in Financia software
(SMART IFMIS);
– Time management Skills
– Interviewing Skills;
– Judgment & Decision making skills;
– Complex Proble solving;
– fluent in Kinyarwanda, English and/ or French;
– Prepare and draft contracts of employment in collaboration with the legal advisor;
– Coordinate the staff performance contract evaluation and assess the process compliance;
– Ensure salary management and other staff benefits on a regular basis;
– Oversight on various service providers for the ministry and handling
contracts signed between the ministry and private companies;
– Initiate all programs pertaining to social, cultural and recreational staff’s life;
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