Job at NATIONAL INDUSTRIAL RESEARCH AND DEVELOPMENT AGENCY : Director of Administration and Finance (Deadline: 23 November 2018)

Job at NATIONAL INDUSTRIAL RESEARCH AND DEVELOPMENT AGENCY : Director of Administration and Finance  (Deadline: 23 November 2018)


Job at NATIONAL INDUSTRIAL RESEARCH AND DEVELOPMENT AGENCY : Director of Administration and Finance (Deadline: 23 November 2018)

Job Description

A0 in Finance, Accounting, Management specialising in Finance, Accounting with Professional Qualifications CPA, ACCA and 3 years of working Experience

Duties and responsibilities:
A. Financial Duties:

– Supervise the preparation of the draft budget;

– Monitoring the annual operating budgets ;

– Control budget execution in compliance with the public financial rules and procedures;

– Make relevant monthly and annual reports of the budget execution;

– Prepare periodic cash flow plans;

– To check conformity and accuracy of payments requests;

– Ensure proper disbursement of funds is supported by appropriate vouchers;

– Ensure the establishment and maintainance of appropriate Cash Book and General Ledger to Record Revenue and Expenditure operations;

– Coordinate preparation of bank reconciliation statements at the end of each month ;

– Ensure proper documentation to support vouchers, including authorization according to
regulations;

– Ensure adherence to the raised during the previous financial year.
B. Administrative Duties:

– Coordinate all activities of the administration and reporting to the DG of Corporate Services;

– Ensure the staff’s welfare and compliance with public HR regislation;

– Identify vacant positions and coordinate the whole recruitment process.

– Prepare and draft contracts of employment in collaboration with the legal advisor;

– Coordinate the staff performance contract evaluation and assess the process compliance;

– Ensure salary management and other staff benefits on a regular basis;

– Oversight on various service providers for the ministry and handling
contracts signed between the ministry and private companies;

– Initiate all programs pertaining to social, cultural and recreational staff’s life;

 

Job Profile

Accounting Professional Qualification recognised by IFAC (ACCA, CPA); Or A0 Public Finance, Finance, Accounting or Management with specialization in Finance/Accounting with 3 years of relevant working experience or Master’s Degree in Finance, Accounting or Management with specialization in Finance / Accounting with 1 year of relevant working experience.

Key Technical Skills & Knowledge required:

– Knowledge of Rwanda’s financial management
standards and procedures;

– Knowledge of Accounting principles and practices and
financial data reporting.

– Knowledge of Rwanda Public Financial Law;

– Leadership and management skills;

– Planning and organisational, Budgeting skills;

– Communication skills;

– Strong IT skills, particularly in Financia software
(SMART IFMIS);

– Time management Skills

– Interviewing Skills;

– Judgment & Decision making skills;

– Complex Proble solving;

– fluent in Kinyarwanda, English and/ or French;

– Prepare and draft contracts of employment in collaboration with the legal advisor;

– Coordinate the staff performance contract evaluation and assess the process compliance;

– Ensure salary management and other staff benefits on a regular basis;

– Oversight on various service providers for the ministry and handling
contracts signed between the ministry and private companies;

– Initiate all programs pertaining to social, cultural and recreational staff’s life;

 

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