Job at NYAMASHEKE DISTRICT:Administrative Assistant ( Deadline: 02 May 2018)
Job Description
1. Type correspondence, reports and other documents
2. Maintain office files
3. Open and distribute the mail
4. Take minutes at meetings
5. Distribute minutes
6. Coordinate repairs to office equipment
7. Maintain confidential records and files of senior management meeting
8. Maintain records of decisions
9. Prepare documents and reports on the computer
10. Prepare agendas for senior management meeting
11. Record minutes and submit minutes for approval
12. Welcome and assist visitors
13. Answer phones
14. Direct calls and respond to inquiries
15. Submit monthly, quarterly and annually report to the supervisor
16. Perform other related duties as required
Job Profile
A1 in Secretarial Studies,Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law
Key Technical Skills & Knowledge required:
– Office Management Skills;
– Excellent Communication, Organizational, Interpersonal Skills;
– Computer knowledge (Work Processing, Power Point and Internet)
– Analytical and problem solving skills;
– Time management skills;
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
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