Job at Plan International : Grants Accountant (Deadline: 21 May 2017)

Job at Plan International : Grants Accountant (Deadline: 21 May 2017)

Job at Plan International :  Grants Accountant (Deadline: 21 May 2017)

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Job Description

Position Grants Accountant Grade D1
Department & Location Finance Date May  2017
Reports to (position): Country Finance Manager
Purpose:  How does this post support Plan’s strategy and mission? Responsible for all of Plan Rwanda’s Grants in terms Financial planning, management, controlling and timely reporting. Responsible to ensuring accurate cash flow forecasts and other financial operations (as below) in adherence to Plan policies and procedures.




Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports


The post holder will report to the Country Finance Manager of Plan International Rwanda.. He/she plays Finance advisory role in Management of Grants and is responsible for Grants Financial reporting as well as Internal Financial Controls enhancement.


Typical Responsibilities – Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

Grants related


  • Request and consolidate all cash flow forecasts and submit for CA review and CFM approval. (to be done by 15th of the month before for the forecasted month)
  • Maintain a budget vs. actual report for each grant and submit a report to CFM for review and thereafter present to CMT on a monthly basis. (Monthly within 2 days of closing GL)
  • Review all budgets for each grant and all budget modifications and submit the same to CA for incorporation into country budgets by the set budget deadlines, and during quarterly budget reviews.
  • Consolidate all cash transfer requests from PU s (grants related) and submit to CA a funds refresher for review and CFM for approval.
  • Periodically visit all grant funded projects to verify that resources are optimally used and submit a project visit report to the CFM. (at least monthly).
  • Periodically visit PU finance team to ensure Grant related payments are appropriately done in adherence to grant regulations and give assistance and recommendations for improvements, if any (at least monthly)
  • Liaise with respective Technical Advisor and Project Coordinators to assess the partner gaps in the financial management of grants and prepare action plan for addressing such gaps.
  • Prepare training programs and conduct grants financial training for partners, particularly CBO involved in implementation of grants.
  • Follow up with Plan Rwanda Partners for timely liquidation of advances
  • Proper filing of all Partner liquidation reports & supporting documents in a safe and lockable place for easy access by authorized users
  • Perform any accounting duties assigned to him/her.


Dealing with Problems:

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.

The Grants Accountant must have a thorough knowledge of the donors and organization’s systems, processes and procedures to meet specialized needs.


As an organization consultant, the Grants Accountant deals with problems related to fraud fighting, accuracy and certainty   of financial statements, cost savings, etc. He/she provides appropriate financial capabilities to ensure accountability in grants management and financial operations and also provides financial information and analysis that supports the Country to meet agreed objectives.


Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact


The post holder will be required to extend relations with the Country Finance team, PU managerial team as well as external stakeholders and functional networks and donors.  He/she will be required to

Communicate in a style that inspires confidence and professionalism and builds credibility with line management. Be flexible and committed to customer service, strong team working skill and external relations.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience


Educational Qualification and Experience

  • University degree in Accounting or Equivalent
  • At least 4 years working experience in a computerized accounts office
  • Experience in Finance & accounting is an advantage
  • Good budgetary and financial skills
  • Excellent knowledge of Excel and spreadsheets


Skills Specific to the Post

  • Strong management skills
  • Analytical skills
  • Communication skills, appropriate to the audience
  • Problem solving
  • Excellent interpersonal skills
  • Proficient in computer skills and use of relevant accounting packages


Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.


Level of Contact with Children:


Low contact:     No contact or very low frequency of interaction





Location: Kigali, Rwanda

Type of Role: Seven (7) months fixed term contract

Reports to: Country Finance Manager

Grade: D1

Closing Date: 21st May, 2017


Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.


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