Job at RGB: Finance Officer (Under Contract) (Deadline: 24 October 2017)
Job Description
Functions and Tasks
1. Prepare indirect payments for both ordinary and development budget
– Receive purchase orders and requests for payments in local mode (through BNR);
– Process payment in smart IFMIS through local mode (indirect payments);
– Ensure approval of payment and submission to BNR;
– Ensure timely payments are made by BNR;
– Strengthen and maintain network with BNR and MINECOFIN focal persons for effective service delivery.
2. File all accounting documents
– Put in place a proper filling system;
– Ensure regular filling of accounting documents for indirect payments;
– Facilitate internal and external audits.
3. Produce monthly, quarterly and annual financial statements
– Prepare bank accounts reconciliation;
– Analyze financial statements for consistency;
– Correct errors found in financial statements;
– Consolidate the accounting information and fill in the reporting format provided by MINECOFIN;
– Follow up the approval of the financial statement report and submit to MINECOFIN in due time.
4. Declare and pay VAT and withholding taxes of RGB service providers
– Identify RGB service providers whose VAT and withholding taxes are to be declared and paid;
– Fill in the RRA format for both VAT and withholding taxes;
¬- Process online declaration of VAT and withholding taxes though RRA website and print acknowledgement receipts;
– File VAT and withholding taxes declarations.
5. Develop the RGB (ordinary and development) in collaboration with other units.
– Participate in the development of key priorities/Action Plan in line with national and international planning tools such as Vision 2020, EDPRS and SDGs, etc;
– Prepare the MTEF in collaboration with planner and units;
– Enter MTEF data in smart IFMIS;
– Integrate changes in smart IFMIS as agreed in budget consultation meetings;
– Share the approved budget with all staff for execution;
– Strengthen and maintain network with MINECOFIN budget focal person.
6. Ensure regular follow up of budget execution and update management on progress.
– Prepare annual, quarterly and monthly cash plans in collaboration with other units;
– Prepare and follow up quarterly/monthly operational funds;
– Receive invoices and requests for payment;
– Produce purchase order for payment in respect with budget lines;
– Follow up the approval of purchase orders and distribute them to suppliers;
– Process payment through national mode (direct payments);
– Maintain petty cash for RGB;
– Prepare budget execution periodic reports for decision making;
– Identify budget gaps and propose budget revision.
7. File all accounting documents.
– Maintain a proper filling system;
– Ensure regular filling of accounting documents for direct payments and petty cash;
– Facilitate internal and external audits.
Job Profile
A0 in Accounting, Finance, Management with specialization in Finance / Accounting or Professional Qualification recognized sach as : ACCA, CPA, etc .
Technical Skills & Knowledge required:
– Knowledge of cost analysis techniques;
– Knowledge to analyze complex financial information & reporting;
– Deep understanding of financial accounting;
– Planning and organizational skills;
– A good communicator with excellent interpersonal skills;
– Strong IT skills, particularly in financial software (SMART IFMIS);
– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.
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