Job at Rwanda Biomedical Center : 6 Positions available (Deadline: 29 August 2017)

Job at Rwanda Biomedical Center : 6 Positions available  (Deadline: 29 August 2017)

Job at Rwanda Biomedical Center : 6 Positions available (Deadline: 29 August 2017)

Job RBC SPIU Driver Organization RWANDA BIO-MEDICAL CENTER
Level 10.II Reports To Administration & HR Specialist
No. of Positions 1 Deadline 29/Aug/2017
 Job Description
Under the supervision of the Administration and HRM Specialist, the Driver will be in charge of the following main duties: ? Drive RBC/SPIU vehicles to pick or drop employees ? Conduct service missions both in Kigali and upcountry ? Deliver important documents to required destinations ? Maintain the vehicle in good conditions and ensure its proper use ? Keep the vehicle clean all times both inside and outside ? Check the performance of maintenance and repair of the vehicle ? Perform preventative maintenance on vehicle ? Report immediately any sustained damages by the vehicle such as accident ? Ensure the vehicle is parked at RBC premises or any other designated places after working hours or weekends ? Perform any other task as required by the Supervisor
 Job Profile
? Being of Rwandan nationality ; ? Hold at least a category B driving license; ? Have a training certificate in automobile mechanics; ? Have at least three years post-primary education certificate; ? Have at least 5 years professional experience in driving from a public institution, parastatals, government project or a recognized private institution; ? Fluent in Kinyarwanda, the knowledge of French or English constitute an added value; ? Ability to work under pressure, perform field work and work extra hours;

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Job at Rwanda Bio Medical Center : Health Technology Operational Specialist (Deadline:29/Aug/2017 )

Job Health Technology Operational Specialist Organization RWANDA BIO-MEDICAL CENTER
Level 3.IV Reports To Coordination, Planning, M&E specialist
No. of Positions 1 Deadline 29/Aug/2017
 Job Description
– Follow-up of the implementation of action plan and budget execution – Provide regular programmatic and financial reports to assess the implementation of action plans and budget execution to different stakeholders – Writing and pursue opportunities for funding applications – Ensure the implementation of programs and projects are in compliance with local laws and procedures – Preparation of annual budget and quarterly cash flow forecast for line budget and funds from Development Partners – Make close follow up of the procurement activities related to the implementation plans and ensure timely and quality execution of the plans and budget – Lead the sustainable business planning and revenue generation by MTI division, and ensure costs are maintained and MTI implements cost efficiency interventions – In collaboration with all MoH departments and RBC divisions, especially DG Planning and Planning division: sectoral level planning and budgeting including external/donor financing; support in development of business plan/market analysis of income generating division; assess feasibility of potential investment projects in income generating for MTI Division – In collaboration with external partners including other GoR and private institutions/individuals: assess feasibility of potential investment projects for the MTI Division, gather data/provide information to inform the drafting of MoUs, agreement/contracts, … – Actively identifies new tools in areas of planning, business development, performance measurement, and replicates them in MTI Division – Leverages measures of RBC processes and operations to pro-actively propose innovative and efficient ways of working – Actively scans activities across RBC and Health Facilities for income generation and savings opportunities, and push management to take action – Creates alignment and integration of all MTI units in working towards common goals – Prepares and provides compelling presentations at the senior management levels that support decisions making – Engages with staff in Division and beyond in “on the job” capacity building to grow their capacity with respect to Planning and the use of financial information in decision making – Working under pressure with minimum supervision – Performing the given tasks to the highest possible standards within the time frame – Contribute to all other activities of the RBC/ MTI, according to the needs – Handle any other task given by the supervisor.
 Job Profile
– Being of Rwandan nationality; – Hold at least a Bachelor Degree in Information Technology, Civil Engineering, Electronic and Telecommunication Engineering, Electrical Engineering or Biomedical Engineering with preferably 2 years of experience in related fields, a working experience with Development Partners is an added value – Work experience in health systems which includes the areas of planning, organization, coordination, supervision, monitoring and evaluation at the national level is an added value – Previous experience in a similar position or proven experience with international – organization/institutional is an asset – Knowledge of the health sector in Rwanda and its structures is an advantage – Have a combined working experience in private and public sector is an advantage – Excellent strategic and operational planning and monitoring skills to assist in effective and efficient management decision is an advantage – Teamwork and teambuilding towards achieving common goals – Punctual and a reliable person – High communicative and conduct skills – Organizational/managerial skills and ability to work under pressure and meet deadlines – Good report and quality writing skills

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Job at Rwanda Bio Medical Center : Financial Specialist (Deadline: 29 August 2017)

Job Financial Specialist Organization RWANDA BIO-MEDICAL CENTER
Level 5.IV Reports To Financial Coordination Specialist
No. of Positions 2 Deadline 29/Aug/2017
 Job Description
Under the supervision of the Financial Coordination Specialist, the Financial Specialist will be in charge of the following main duties: – To keep the books for the project in accordance with the Grant Agreement; – To prepare payment documents, carry out the imputations, management and filing of documents related to the IDA/World Bank and GAVI/HSS Grants; – To analyze requests for funds coming from the sub-beneficiaries, to prepare their fund transfer documents and collect reliable vouchers for justification before the next fund transfer; – To prepare and monitor cash flow plan for the projects and produce updated reports at the end of every month; – To verify accounting imputations carried out by Accountants of Project’s sub-beneficiary institutions; – To regularly supervise and train Accountants from sub-beneficiary institutions in financial, accounting, and budgetary management; – To submit monthly financial statements and other reports necessary for the coordination of the Projects; – To draft disbursement requests to be forwarded to IDA/World Bank and GAVI; – In collaboration with Corporate Services Program Manager, draw up an annual budget to be submitted to donors, based on action plans; – To monitor the implementation of the budget; – To issue regular financial positions (ledger, budget implementation report, etc.) for other collaborators (Audit) ; – To manage the projects fixed assets; – To take part in the stock management exercise of equipment and materials; – To file and conserve documents of accounting transactions ; – To prepare declarations to RRA, withholding taxes, VAT, etc; – To carry out any other tasks as may be assigned by the supervisor.
 Job Profile
– Be of Rwandan nationality; – Hold a Bachelor’s Degree (A0) in Accounting or Finance; – Possess relevant professional experience of at least 5 years in Accounting and Finance within a reputable public organization, a government project or a private organization highly recognized; – Working experience with development projects and programmes, in particular which funded by the IDA/World Bank is an advantage; – Proven knowledge of the GoR financial management system (IFMIS) is a requirement, knowledge in other financial software (TOMPRO or Sage) shall constitute an advantage; – Be able and willing to spend at least 50% of her/his working time in field for supervision, monitoring and evaluation of the financial management system in funded institutions; – Have a strong oral and written communication skills in Kinyarwanda, English and French; – Computer literate with proficient knowledge of MS Word, Excel, Power Point, and search engines; – Organizational skills/managerial and ability to work under pressure and meet deadlines; – Being ready to start work within 30 days from the notification of employment; – Be of proven moral integrity.




Job at Rwanda Bio Medical Center : HIV Coordination, Planning and M&E Specialist (Deadline: 29 August 2017)

Job HIV COORDINATION,PLANNING,M&E SPECIALIST Organization RWANDA BIO-MEDICAL CENTER
Level 3.V Reports To Operations Programme Manager
No. of Positions 1 Deadline 29/Aug/2017
 Job Description
Under supervision of the Operations Program Manager, the HIV Coordination, Planning and M&E Specialist ensures the overall coordination of HIV/AIDS program as well as UNFPA interventions, regarding Planning and M&E: Planning: ? Elaborate the SPIU annual action plan for the HIV disease program, UNFPA interventions plan and submit them to the Operations Program Manager for approval, compilation and submission to the SPIU Coordinator; ? In collaboration with RBC/HIV Division and central level MoH institutions, participate in the grant negotiation process (elaboration of proposal, gap analysis, plan of action, operation plan, M&E plan and performance framework) by providing any technical assistance/information required for the completion of the process; ? Support HIV grant sub-recipients in reviewing and amending project management tools (plan of action, operation plan and PF) according to the needs; ? In collaboration with RBC/HIV Division, central level MoH institutions and other SRs, actively participate in the planning process of on-site data verification (OSDV) and monitoring-evaluation system strengthening assessment workshops (MESS) if planned; Program Implementation: ? Ensure that HIV grant sub-recipients are implementing funded plans of action/operation plans in accordance with the agreed schedule and timelines, budget, Disease/Program objectives, Government and donor guidelines, and that all changes and amendments are in compliance with the original proposals; ? Ensure the overall implementation of HIV grant and UNFPA interventions through conducting, in collaboration with the HIV Financial Specialist and Budget Officers at SPIU and Program/Project focal points at SRs level, a close follow-up of the execution of the plan of action/operational plan and budget absorption; ? Review HIV grant sub-recipients’ proposals for budget reallocation by cross-checking proposed activities, unit costs, frequencies and periodical budgets before submitting them the Operations Program Manager for approval and submission to the SPIU Coordinator; ? In collaboration with the Operations Program Manager and HIV Financial Specialist at SPIU, regularly update the Budget Disbursement Follow-up Tools (Database), identify areas of weakness in the budget disbursement and utilization, and propose immediate remedial actions; ? Ensure that Performance Framework indicators are updated (indicator description, baseline values, periodical targets, source of data and data collection tools). Monitoring, Evaluation and Reporting: ? Ensure that all HIV grant sub-recipients, UNFPA interventions beneficiaries submit their quarterly reports (narrative, programmatic, budget and financial reports) on timely basis and in accordance with approved budget plan/operational plan, using SPIU proposed formats; ? Review HIV grant sub-recipients’ reports and elaborate feedback by collecting and analyzing other necessary information, such as from Procurement Unit, Finance Section, Human Resources and Logistics Section, Internal controls before submission to the Operations Program Manager; ? Periodically produce required HIV grant-related reports (Program Implementation Progress Report, Minecofin Report, on-going progress update and disbursement request, best practice stories, fact sheets, etc.) before submission to the Operations Program Manager; ? Ensure timely implementation of recommendations formulated from internal and external audits such as OIG, OAG, OSDVs or DQAs ? Under coordination of the RBC/HIV Division, actively monitor and participate in the on-site data verification (OSDV) exercise and monitoring workshops and provide related feedback report to Operations Program Manager; ? In collaboration with RBC/HIV Division, check and control the quality of data used to report by sub-recipients at different levels of the health system and out of the health system; ? Compile all explanations, comments and views from SRs in response to HIV grant-related management queries or letters sent by Global Fund to PR, LFA queries, audit recommendations, etc. and submit them to the Operations Program Manager.; ? Produce the weekly flash report/plan and submit to the Operations Program Manager. Technical support/Capacity building: ? As SPIU focal point, participate in HIV grant-related financial and programmatic gap assessment, under the coordination of RBC/HIV division, work closely with hired consultants, and provide technical support for the drafting of project proposals and grant negotiation process; ? Identify areas of weakness in the program implementation, and formulate key recommendations for the success of the program objectives ? Actively participate in the technical coordination and midterm review meetings organized with sub-recipient institutions and other key partners; Others: ? Participate in the weekly management/coordination meetings organized by the SPIU Coordinator; ? Participate in workshops, meetings and midterm reviews with all stakeholders including UNFPA ? Supervise the M&E Specialist working on implementation coordination of the UNFPA interventions, HIV Community Prevention and Impact Mitigation component.
 Job Profile
– Being of Rwandan nationality; – Holding at least a Bachelor’s degree in Medicine or Public Health with at least 5 years of public health experience combined with project management/planning, monitoring and evaluation; – Having a work experience with MoH entities at central level; – Having a work experience with multilateral and bilateral agencies or other international organizations; – Ability to analyze, understand and interpret statistical information (reports and analysis of data/information; highly recommended); – Knowledge of the health sector in Rwanda and its structures; – Have strong oral and written communication skills in Kinyarwanda, English and French; – Computer literate with proficient knowledge of MS Word, Excel, Power Point, and search engines; – Organizational skills/managerial and ability to work under pressure and meet deadlines; – Being ready to start work within 30 days from the notification of employment; – Be of proven moral integrity.

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Job at Rwanda Bio-Medical Center : Financial Coordination specialist (Deadline: 29 August 2017)

Job Financial Coordination Specialist Organization RWANDA BIO-MEDICAL CENTER
Level 3.V Reports To Corporate Services Program Manager
No. of Positions 1 Deadline 29/Aug/2017
 Job Description
Under supervision of the Corporate Services Program Manager, the Financial Coordination Specialist ensures overall coordination of financial operations of RBC/SPIU through: – Supervision, control and coordination of staff working on activities related to Finances of donor projects under RBC/SPIU management; – Verify and approve all payments before transmission to the Corporate Services Program Manager; – Analyze and orient all requests related to the payments to the concerned divisions and financial specialists – Monitor the management of all bank accounts; – To compile and summarize regular reports on financial progress of the RBC/SPIU portfolio and Ensure that financial statements are produced on time and regularly according to MINECOFIN requirements; – Advise the SPIU on a possible reallocation of funds after analysis of all budgets and timing in relation to the activities of each project; – To ensure that the project funds management is performed in accordance with legal provisions related to the management of public funds, as well as HSDP procedures and requirements – Ensure the availability of budgets prior to any commitment of expenditure; – Propose policies and guidance for financial decisions; – Check the general ledger and the overall balance at the end of each quarter; – Prepare and monitor the cash flow plan for all projects under RBC/SPIU and produce an updated report at the end of each month; – Facilitate different assessment, internal and external audits and implement its financial recommendations; – Supervise and train accountants of sub recipients of all grants in financial management, accounting and this on a regular basis; – Follow up of submitted payments to MINECOFIN; – Fulfill any other task related to finance as assigned by the Coordination.
 Job Profile
– Being of Rwandan nationality; – Hold a Master’s Degree in Accounting or Finance with a combined professional experience of at least 5 years in finance management and accounting for the same position or equivalent within a public organization or a government project; or – Hold a Bachelor’s Degree in Accounting or Finance with a combined professional experience of at least 5 years in finance management and accounting for the same position or equivalent within a public organization or a government project; holding an ACCA, CPA shall constitute an advantage; – Knowledge of management processes in the public sector (budgeting, accounting, financial reporting, treasury management, public contracts, internal control and audit) is a requirement; – Proven knowledge of the GoR financial management system (IFMIS) is a requirement, knowledge in other financial software (TOMPRO or Sage) shall constitute an advantage; – Having a relevant working experience of at least 5 years with development projects and programs; – Have strong oral and written communication skills in Kinyarwanda, English and French; – Computer literate with proficient knowledge of MS Word, Excel, Power Point, and search engines; – Organizational skills/managerial and ability to work under pressure and meet deadlines ; – Being ready to start work within 30 days from the notification of employment; – Be of proven moral integrity.

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Job at Rwanda Bio Medical Center : Corporate Services Program Manager (Deadline: 29 August 2017)

Job Corporate Services Program Manager Organization RWANDA BIO-MEDICAL CENTER
Level 2.V Reports To SPIU Coordination
No. of Positions 1 Deadline 29/Aug/2017
 Job Description
Under supervision of the RBC/SPIU Coordinator, the Corporate Services Program Manager ensures overall coordination of financial, administrative and procurement operational aspects of the RBC/SPIU. Administrative function: – To supervise, control and coordinate activities related to Administration and HR; – To supervise, control and coordinate Procurement activities for planning tenders that are likely to be awarded during the budgetary year, on annual basis, and in accordance with the annual budget of every project; – To ensure the coordination between projects and different partners involved in areas covered by different components; – To put in place the supervision tools that can facilitate a quick and effective fiduciary evaluation component of sub-recipients; – To put in place policies in the area of training and refresher courses of the personnel; – To coordinate and facilitate short-term consultants; – Manage various conventions governing the cooperation framework between the RBC and various partners; – Coordinate annual performance evaluation of RBC/SPIU staff and ensure timely payment of Pay As You Earn Tax ( PAYE) per each staff; – Coordinate management contract of services and supplies that are given to RBC/SPIU; – To ensure the application of the Procedures Manual. Financial function: – To supervise, control and coordinate staff working on activities related to Finances of donor projects under RBC/SPIU management; – Formulate and submit to Coordinator requests to donors for funds disbursement – Verify and finalize budget reallocation proposals of Bilateral and Multilateral projects before its submission to appropriated forum/decision makers by the SPIU Coordinator for approval; – Verification and approval of financial statements; – Facilitate different assessments, external and internal audits and implement its financial recommendations; – To contribute actively to the preparation of annual action plans and annual budget of the PR and to monitor their implementation; – To propose policies and the guidance for financial decisions; – To ensure the optimal utilization of the Integrated Financial Management System (IFMS) functions for appropriate technical, administration and financial monitoring enabling timely identification and resolution of problems; – To compile and summarize quarterly reports on financial progress of the RBC/SPIU portfolio prepared by the finance and administration team in RBC/SPIU Corporate Services Program; – To produce quarterly progress reports on the performance of the RBC/SPIU and sub-recipients; – To coordinate technical assistance to SRs for preparing periodical financial statement; – To ensure that the management of project funds, human resources, and RBC/SPIU fixed assets is performed in accordance with legal provisions related to the management of public funds and property, as well as HSDP procedures and requirements. Procurement function: – Ensure the availability of annual procurement plans for all multilateral and bilateral projects under RBC/SPIU, basing on funded actions plans; – Liaise with the Procurement Coordination Specialist to ensure that all tenders are published and processed on time ; – Liaise with the Procurement Coordination Specialist to ensure the proper management of contracts; – Take necessary measures to ensure that goods and services are delivered and stored safely in accordance with provisions of tenders; – Ensure availability of all required quarterly, monthly, semester or annual RBC/SPIU procurement related reports. Budget function: – Coordinate all budgeting process; – Coordinate and review all budget execution reports: quarterly, semester and annual of all grants; – Coordinate and ensure control of budgets and action plans at the level of both the RBC/SPIU and SRs; – Coordinate the assessment of budget execution, prepare budget reallocation proposals in collaboration with RBC/SPIU Operation Program Manager and verify the implementation of previous decisions addressing any budget issue; – Coordinate the preparation of quarterly, semester and annual budget reports; – Supervise and evaluate the budget tam and stand-alone accountant doing budget execution review of their (Medium size) Grant; – Supervise the entering of all budgets in the accounting software to monitor its implementation.
 Job Profile
– Being of Rwandan nationality; – Hold a Master’s Degree in Accounting or Finance, holding an ACCA, CPA shall constitute an advantage; – Possess relevant professional experience of at least 5 years in Administration and Finance management, budgeting and budgetary control, for the same position or equivalent within either a public organization, a government project or a highly recognized private organization; – Having a relevant working experience of at least 5 years with development projects and programs; – Knowledge of management processes in the public sector (budgeting, accounting, financial reporting, treasury management, public contracts, internal control and audit); – Proven knowledge of the GoR financial management system (IFMIS) is a requirement, knowledge in other financial software (TOMPRO or Sage) shall constitute an advantage; – Knowledge of procurement and staff management softwares (E-procurement and IPPIS) shall constitute an advantage; – Have strong oral and written communication skills in Kinyarwanda, English and French; – Computer literate with proficient knowledge of MS Word, Excel, Power Point, and search engines;

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