JOB AT RWANDA POLYTECHNIC HIGH LEARNING INSTITUTION : Director of Administration and Finance : ( Deadline : 26 February 2019 )
? Manage and coordinate operations of the unit.
? Ensure that the institution is at all times financially sound and able to manage its income, expenditures, assets and liabilities in accordance with financial procedures;
? Coordinate the preparation and submission of monthly, quarterly and annual financial reports in compliance with public accounting standards and guidelines;
? Coordinate in the elaboration of the budget of the Institution;
? Coordinate and manage the logistics activities, maintenance of institution assets, and cleanness of the institution;
? Deal with the tax authorities and other regulatory bodies on matters of statutory compliance including advice to management on tax related issues;
? Provide strategic advice to the institution management on daily financial and administration activities.
? Identify budget gaps and propose budget revision
? Ensure the proper management of petty cash of the institution;
? Coordinate proper filing system;
? Facilitate internal and external audits and Answer audit queries and mandatory inquiries whenever necessary;
? Ensure adherence to financial policy, regulations and professional practices in all financial transactions.
? Ensure that appropriate administrative, financial and IT systems, infrastructure, policies and procedures are developed to support the implementation and evaluation of the organization’s strategies;
? Administer the staff welfare benefit and preserve safe, and facilitated ( assets and transport) work environment;
? Coordinate the development and implementation of HR policies and procedures.
? Chair staff disciplinary and recruitment committees.
? Identify capacity needs and facilitate capacity building
? Monitor the implementation of the employees’ performance contracts and their appraisals;
? Organize the general staff meetings.
? Supervise daily activities of the central secretariat.
? Ensure effective service delivery according to service charter.
? Carry out any other task assigned by her/his supervisor.
Bachelor’s Degree in Finance, Accounting with 3 years of working experience or Master’s Degree in Finance, Accounting or Management with specialization in Finance/Accounting with 1 year of working experience, Accounting Professional Qualification recognized by IFAC (ACCA, CPA).
Key Technical Skills & Knowledge required:
– Knowledge of Rwanda’s financial management standards and procedures;
– Knowledge of Accounting principles and practices and financial data reporting;
– Knowledge of Rwanda Public Financial Law;
– Leadership and management skills;
– Planning and organizational, Budgeting skills;
– Communication skills;
– Strong IT skills, particularly in financial software
– Time management skills;
– Interviewing skills;
– Judgment & Decision making skills;
– Complex problem solving;
– Fluent in Kinyarwanda, English or French; knowledge of all these three (3) languages is an advantage.