Job at Save the Children: Director of Program Implementation (DPI) (Deadline: 19 November 2017)
Rwanda Country Programme, Kigali Rwanda
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirteen districts in Rwanda with a current staff complement of approximately 180 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced National to fill the following position:
Position: Director of Program Implementation (DPI)
Place of Work:
Tentative start date:
SCOPE OF ROLE:
Reports to: Country Director
Dimensions: Save the Children supports programs in all 30 districts in Rwanda. We implement more than 26 projects in Kirehe, Gicumbi, Burera, Ruhango, Rubavu, Ngororero and Gasabo (Kigali) with approximately 180 staff and partners, with an annual budget of approximately $10.5 million each year.
Staff directly reporting to this post: Field Manager(s), Supply Chain Manager, Child protection manager, Child right Governance Manager, Awards Manager, Fraud Focal Point, Education Manager, Security Focal Point, Health and Nutrition Teams and Humanitarian Response Teams:
Staff working collaboratively with this post: Education Director and Chief of party for SCOPE reporting to the role on project management/implementation
Level 2 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people and to enforce Save the Children policy.
PURPOSE OF POSITION:
As a member of the Save the Children country office Senior Leadership Team, the Director of Program Implementation shares in the overall responsibility for the strategic direction and coordination of the Country Office. The Director of Program Implementation in his/her capacity is responsible for implementation of Education, Child Protection, Child Rights Governance, Health and Nutrition programming plus any other thematic areas that may be initiated in future in country. This role includes operational management of all sub offices, emergency preparedness and response, logistics management, safety and security and Internal functions for the Country Office in Rwanda.
KEY AREAS OF ACCOUNTABILITY:
As a member of the Senior Leadership Team, contribute to:
- Leadership of the Rwanda Country Office/programme
- Support the development of an organisational culture that reflects our full spectrum programing, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors
- Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to program needs.
- Responsible for program operations KPIs, working closely with other functions to achieve set out targets.
- Contribute to ensuring that risk management and essential standards improvement plans are on track and contribute towards an efficient Country office delivering programs for children.
- Facilitate program managers to prepare timely and high quality progress reports, programme reports, and donor reports in a manner to allow review and consolidation efficiently.
- Help establish, maintain, and improve active and regular working relationships with: host government authorities, donors, partner agencies including major institutional donors, and local and international NGOs
- Ensure that the required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office
Oversight and Management of Program Implementation
- Responsible for overall coordination of program Implementation and delegated responsibility for field delivery of high quality Education, Child Protection, Child Rights Governance, Health and Nutrition programming in line with the objectives of the country strategy.
- Support budget holders/project/program managers in ensuring proper project management of awards in consistently implemented for all awards.
- In close coordination with Senior Leadership Team members (SLT), participate in program proposal processes and ensure that all programs processes in accordance with grant agreements, are completed within time and on budget
- Working with Director of Program Development and Quality and other functional heads, participate in conceptualizing and designing cost effective, innovative and high quality programs to serve difficult to reach children
- Serve as overall budget holder for the Education, Child Protection, Child Rights Governance, Health and Nutrition projects; manage and support primary budget holders for these individual projects and grants
- Ensure programs are implemented in ways responsive to the communities, and children in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures. This includes working with government and national NGO-partners to strengthen national capacity
- Oversee all Partner led programs and facilitate internal and external engagements
- Oversee operational functioning of all sub-offices
Awards management for Education, Child Protection, Child Rights Governance, Health and Nutrition programmes
- Coordinate overall funding process from both grants and SC members. This including: developing funding strategies, creating grant proposals, and identifying strategic leads and concepts
- Ensure preparation of timely and high quality progress reports, program reports, and donor reports
- Coordinate the release of donor fund summaries from the members to ensure accurate and systematic accounting of grant transactions
- Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements
- Ensure timely and accurate information is provided to support Awards Management.
- Develop the capacity of partners / sub-grantees to effectively manage resources through training and capacity building
- Oversee and monitor Partners / sub grantees/ grants as required per SC policies and procedures
Supply Chain Management
- Ensure that the CO Supply chain capacity and systems meet the SCI Minimum Operating Standards and are able to satisfy the programming requirements
- Ensure appropriate and adequate emergency logistics procedures are detailed in the Country Office
- Emergency Preparedness Plan is regularly updated to enable rapid scale up
- Manage the CO supply chain department ensuring that all CO Supply Chain activities (fleet, assets, transport, logistics, base setup etc) are coordinated
- Manage all vehicles ensuring maintenance and insurance
- Ensure goods and services procured are cost effective and of standard quality
- Ensure procurement processes are effectively implemented
- Work closely with the procurement team in negotiating the best deals with suppliers
- Ensure proper record keeping, maintenance and control of inventory
- Ensure proper documentation and recording of fixed assets of the organisation
- Manage the fixed assets
Emergency Response Management
- Strengthen the Rwanda CO organisational readiness to respond to emergencies in line with global SCI emergency goal and benchmarks
- Ensure that the CO designs, updates and implements a full set of emergency preparedness actions, drawing on SC member input and resources
- Mount appropriate and timely responses at scale to all emergencies consistent with established benchmarks, plans and organizational policies, and in close cooperation with incoming surge teams
- Ensure that all CO staff across departments and sub offices are familiar with, adhere to and implement the procedures and processes detailed in the Rules and Principles for emergency response
- In coordination with Country Director and Director for Program Development and Quality maintain consistent and coherent engagement in key inter-agency emergency preparedness and response coordination mechanisms including the Cluster system
Staff Safety and Security
- Work with Field Sub-offices managers to ensure that the staff and assets of Save the Children Rwanda are safe and secure
- Ensure that all safety and security minimum operating standards are met
- Coordinate preparation and implementation of staff security guidelines and support sub-offices in carrying out periodic security assessment and reports
Staff Management, Mentorship, and Development – Program Implementation
- Ensure appropriate staffing within Program Implementation, including sub office staff
- Ensure that all staff understand and are able to perform their role in an emergency
- Manage Program Implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
- Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
- Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up
- Manage the performance of all staff in the Program Operations work area through: Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Recognition and rewards for outstanding performance;
- Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plan
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
- Recommended a minimum of 7 years’ senior management experience in a corporate or an NGO environment, including significant field operations experience running both emergency and development programs.
- Master’s degree in development or other social sciences
- Robust experience of the NGO development and emergency program cycle management, and with experience of working within a complex and matrix organization structure
- A very good understanding of at least 3 of the sectoral programs and a working knowledge of the program priorities of the Country Office
- Substantial experience in Supply chain Management, including procurement, field logistics, fleet management & inventory
- Significant knowledge of international humanitarian systems, institutions and donors, and of procedures, accountability frameworks.
- Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
- Solid project management skills related to organizational development projects and international, cross-functional teams with a proven history of delivering results
- Ability to analyse information, evaluate options and to think and plan strategically
- An in-depth understanding of national and international development issues in particular in relation to children
- Previous experience of managing and developing a team and the ability to lead, motivate and develop others
- Excellent interpersonal, communication and presentation skills plus fluency in written and spoken English
- Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
- Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
- Willingness and ability to travel extensively in country
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.
- This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to [email protected]. The deadline for receiving applications is 19th November 2017.
Please mention Director of Program Implementation (DPI) as subject of your mail.
*Note that only shortlisted candidates will be contacted