Job at Save the Children : Early Childhood Programme Assistant (Deadline: 26th April 2018)
Rwanda Country Programme, Kigali Rwanda
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirty districts in Rwanda with a current staff complement of approximately 180 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced national staff to fill the following position:
Position: Early Childhood Programme Assistant
Place of work: Kigali with regular travel to the field
Report to: ECD Programme Coordinator
Staff directly reporting to this: Senior Education Specialist, Education Manager, ECE Coordinator, ECD Officers, Senior Research and Evaluation Specialist, MEAL officer, and other support staff.
Time Frame: Open
Tentative start date: ASAP
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Reporting to the Early Childhood Programme Coordinator, the ECD Programme Assistant will contribute to the planning and implementation of the ECD programme activities (0-6). The purpose of this role is to ensure effective project delivery by providing efficient and timely programme management assistance and support.
KEY AREAS OF ACCOUNTABILITY:
Project Management Assistance
- With support from Early Childhood Programme team members, process the purchase of approved materials for distribution to project areas, and follow-up the logistics of distribution in collaboration with the procurement department, including follow-up for timely delivery of books and other materials ordered;
- Receive supplies, check quality, sign delivery notes and process payments;
- Support in updating the project detailed implementation plan;
- Provide hands on support to the different activities, including supporting the organization and implementation of workshops and training, ensuring that project files are established and maintained, etc.
- Support the planning and implementation of the programme activities
Project Coordination Support
- Compile consolidated monthly reports, once monthly reports have been received from the ECD programme team;
- Support the ECD Programme team with the organization and implementation of meetings, workshops and trainings;
- Facilitate procurement and service hiring process for casual workers and follow-up the progress with Logistics, HR and Admin departments;
- Support ECD programme with arrangements concerning incoming consultants, volunteers, TAs, etc, by ensuring hotel booking and associated logistics are arranged by the SC Admin and Logistics staff and serving as a focal person for communication / questions by incoming persons
- Proof read and provide support in translation of documents when needed,
- Support the ECD team to put together ECD communication materials;
- Support the documentation of ECD programme activities and exchanges with key partners
- Routinely collect communication materials, including photos, videos and case stories;
- Provide communications information to the communication team for use in social media, newsletters, etc.
– Prepare monthly procurement plans for the programme
– Prepare procurement requests for the programme and follow up with logistic
– Check weekly/monthly procurement tracker shared by logistic
– Give any other logistical support for the programme
Monitoring, Evaluation, Accountability and Learning
- Support the ECD team in collecting ongoing monitoring and evaluation data collection;
- Facilitate programme monitoring activities including monitoring materials distribution to programme beneficiaries,
- Organise and participate in project evaluations activities including baseline, midline and endline evaluations,
- Input MEAL data collected by ECD staff into a data base for ECD programme
- Continuously collect, monitor and maintain information on beneficiary reach and numbers for project outputs and activities and prepare field monitoring reports,
- Any other duties as may be assigned by the Line Manager.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- University degree in Education, Social Sciences or related fields
- Previous experience in an NGO and good understanding of the fields of early childhood and/or education;
- Excellent organisational and problem-solving skills;
- Ability to communicate effectively in Kinyarwanda and English: verbally and in writing
- Planning and time management skills and the ability to handle multiple priorities
- Ability to produce quality reports.
- Ability to work with limited supervision from line manager
- Experience of working with partners and a participatory approach
- Commitment to and understanding of Save the Children’s aims, values and principles
- Experience in Project administration
- Excellent organizational, problem solving skills and details orientation,
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.
- This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for receiving applications is April 26th 2018.
*Note that only shortlisted candidates will be contacted.