Job at Save the Children : HR Coordinator (Deadline: 01 February 2018)
Rwanda Country Programme, Kigali Rwanda
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirty districts in Rwanda with a current staff complement of approximately 180 staff.
SC Rwanda Country Office seeks to hire qualified, committed and experienced national staff to fill the following position:
Position: HR Coordinator
Place of work: Kirehe Field Office
Report to: Emergency Field Manager, With dotted line to HR& Admin Director
Staff directly reporting to this: HR& Admin Intern
Time Frame: Open
Tentative start date: March 1st 2018.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Manage all human resources operational functions for Kirehe Field office, support the implementation of all key processes and procedures related to Recruitment, induction, Capacity building plans, Performance management, provide hands on support in building the capacity of the HR team (s). Responsible of Volunteers/Casual Management.
KEY AREAS OF ACCOUNTABILITY:
Recruitments (Kirehe positions) & Retention
- JD Reviews to ensure they are in the right format and includes all necessary information
- Raising Recruitment Planners & Purchase Request (with the help of an intern)
- Adverts preparation
- Longlisting and shortlisting
- Working with hiring managers to prepare written tests and interview questions
- Sitting in interviews (Coordinator level and below
- Preparing interview reports
- Preparing conditional offers
- Preparation of staff contracts
- Offering guidance on reference checks and vetting to the HR Intern
- Responsible for the entire cycle of on boarding for new employees, monitoring the effectiveness of these processes and feedback to the HRD.
- Staff confirmation after probation as approved by HRD
- Check that staff have set objectives (probation and new objectives for new year)
- Prepare a timetable with the timelines for performance appraisals-to be shared with HRD for review and approval
- Support staff and managers on the performance appraisal process
- Follow up with staff and managers to get mid-year and end year, and end of probation appraisals completed on time
- Prepare and update a tracker on the performance appraisal process
- Highlight the learning and development gaps from the performance appraisals and share with HR Director
Volunteers & Casuals Management
- In consultation with the Field & Programs Managers, oversee the recruitment (engagement of volunteers) to ensure proper process is followed (advertising, interviews, reference checks and contracts are issued) or identifying suitable volunteers/Casuals from existing database
- Ensure proper documentation of volunteers/Casuals are kept (contracts, signed policy documents etc)
- Work with finance to ensure payments to volunteers and casuals is supported with contracts
- Support managers in maintaining and updating the volunteer’s/Casuals database
- Support managers with performance management of volunteers/Skilled casuals.
- In collaboration with HRD, mediate conflicts, grievances and harassment cases
- Ensure compliance with and promoting all SCI policies such as Code of Conduct, Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
- Advising on staff relations issues
- Facilitate and administer staff medical insurance schemes
- Work with Child Safeguarding focal point to ensure all staff and volunteers are inducted on CSG and keeping a tracker of trained staff and refreshers.
Management & HR Planning
- Tracking trainings attended by staff, including e-learning programmes if any
- Report to HR & Admin Director on a monthly basis on staffing trends, training statistics, recruitments resourcing plans, exit interviews, performance
- Ensure staff personal files are maintained up to date and kept in locked cabinet to protect the private confidential information and maintain accuracy and integrity of data.
- In charge of admin functions for the field office
- Any other duties as may be assigned by the Line Manager.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- University degree in Human Resources Management, Business Administration, Social Sciences, or other related academic discipline, with a postgraduate specialisation in Human Resources;
- Minimum 3 years relevant human resources management experience in a corporate or INGO environment;
- Strong Planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
- In-depth knowledge of employee relations and develop and maintain knowledge of current Rwanda employment legislation;
- Attention to detail;
- Demonstrated capability and proactivity in problem solving;
- Resourcefulness and creativity in developing the role of HR within the programme and ensuring the most effective support to line management;
- Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi-location, teams;
- Willingness to travel to field locations
- Complying with and promoting all Save the Children’s Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
- Experience in HR provision in emergency response;
- Background in large international non-governmental organisation or other international relief/development body.
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.
- This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to [email protected]. The deadline for receiving applications is February 1st 2018.
*Note that only shortlisted candidates will be contacted.