job at UNIVERSITY OF RWANDA: Administrative Assistant to DVC SPA(Deadline 12/Mar/2018)

job at UNIVERSITY OF RWANDA:	Administrative Assistant to DVC SPA(Deadline	12/Mar/2018)

job at UNIVERSITY OF RWANDA: Administrative Assistant to DVC SPA(Deadline 12/Mar/2018)

 

Job Description

 

1. Providing secretarial and clerical service to the University community and outsiders

– To distribute minutes and maintain records of decisions

– To receive and dispatch mail from the office of the DVC

– To draft outgoing letters for the DVC and receive incoming correspondences

– To welcome and guide the DVC’s guests

– To take minutes for all the DVC’s meetings

– To liaise with relevant individuals, external organizations, etc. to arrange meetings, prepare agendas
2. Keeping official University records and executing administrative and financial responsibilities ?

– To file and Maintain University files

– To type correspondence, reports and other documents

– To coordinate repairs and maintenance of DVC’s office equipment

– To keep confidential records and files

– To manage and keep the agenda for the DVC’s appointment

– To help the DVC manage output, workflow and office deadlines

– To coordinate DVC travels in conjunction with in house travel group, outside and arrange local transportation when necessary

– To compile, type and update statistical and budget related reports

 

Job Profile

 

Bachelors Degree in Secretarial Studies, Office Management, Public Administration, Administrative Sciences, Management, Sociology, Linguistics with emphasis in English and Social Sciences.

 

Specific Competences required :

 

1.Have excellent written and verbal communication skills;
2.Be fluent in English both written and spoken;
3.Be very organized, punctual and have excellent time management skills;
4.Have a relational skills and proven ability to work with people of different cultural background;
5.Ability to work independently and take initiatives in line with the responsibilities and mission of the office;
6.Good understanding of the functioning of a university in general and UR in particular would be an advantage;
7.Good understanding of Rwandan public administration would be an advantage;
8.Must be willing to abide by the laws and regulations of UR and live by the values and principles of the institution.

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