Job at VSO : Head of Finance & Grants (Deadline: 5 January 2019)

Job at VSO : Head of Finance & Grants (Deadline: 5 January 2019)

Job at VSO : Head of Finance & Grants (Deadline: 5 January 2019)

 

Location: Rwanda
Salary: As per VSO salary structure
Contract type: Permanent
Full Time: 35 hours per week
Application Closing Date: 5 Jan 2019
Interview date: To be advised
Start date: 1st March 2019

VSO is the world’s leading international development organisation that works through volunteers to fight poverty. Working in 24 countries around the world, our unique role in international development is to place committed volunteers with carefully selected organisations where their skills can have the greatest impact. Our extraordinary volunteers live and work in some of the world’s poorest communities. Sharing their unique skills and experience to generate new ideas and new ways of doing things, helping the communities they work in lift themselves out of poverty. We’re not about delivering quick fixes, but instead we focus on long-lasting, sustainable change, that will impact generations to come. Join us and help us work towards our vision of a world without poverty.

Role overview

Be the lead reference point on all financial matters in the Country Office, including formulating financial strategic direction and supporting the Country Director to assess implications of financial issues in the short and long term. Contribute to the development of the strategic plan for the Country Office and develop and maintain appropriate and effective financial strategies, plans and policies to support the strategic plan.

2. Provide solid leadership and oversight of the team – guiding them through the department’s operational work plan, ensuring important deadlines are met, with proper resource planning and regular 1:1 meetings – keeping abreast with all department activities.

3. Ensure internal control environment is robust enough to deter or detect any fraudulent attempts/occurrences and suggest any further control mechanisms to bridge any gaps.
Ensure the global finance policies have been adopted locally and made context-relevant. Design a mechanism of ensuring all staff acquire knowledge of these policies and procedures and ensure compliance by all

5. Play a leading role in ensuring effective Grant management – including handling partnerships at all levels.

6. Audits – Take a lead on all audits (internal, external or donor project specific) conducted at the country office; ensuring all required information is provided on a timely basis and that documentation provided is good quality.

7. Lead a robust annual planning process that involves all stakeholders, ensuring that budgets are phased appropriately and effectively monitored on a quarterly basis.

8. Produce high quality monthly management reports for Programme staff and SMT, proactively advising on any variances.

9. Ensure effective development and review of proposal budgets, bearing in mind cost recovery of staff costs, office costs, regional costs and overheads at agreed rates.
10. Support capacity building for the finance staff to ensure they grow and develop in all financial management areas, especially reporting both internally and externally. Keep the non-finance staff updated – mainly on Grant management and Donor Compliance specifics (as per Grant management guidelines).
11. As part of the Global Finance team, be prepared to engage with other team members and positively contribute to various initiatives for continuous improvement of finance systems, policies and processes.

12. Lead and guide the Grants Manager in ensuring assessment of partners’ financial management ability and support in building their capacity to appropriate develop internal control systems.

13. Develop and implement procedures for assessing the value for money that VSO obtains in all its activities to identify cost savings and ensure financial efficiency and value for money principles are an integral part of the Country Programme activities.
14. Provide leadership in monitoring and reporting on financial risks; supporting and influencing senior management team to monitor all operational financial risks.

15. Maintain up to date knowledge of financial legislation and good practice to ensure that the Country Programme complies with all legal requirements and proactively stays at the forefront of financial management practice.

Skills, qualifications and experience

Essential:
Fully Qualified Accountant: Certified Public Accountant (CPA) or Chartered Accountant (ACCA) license with strong technical accounting skills. 

Skilled finance manager with knowledge of financial management of restricted donor funding, reporting, procurement procedures, grant management, and donor rules and regulations for non-profit organisations.

Experience of capacity building, demonstrating clear results. Experience of working in multiple foreign currencies and understanding of foreign exchange hedging.

Strong leadership experience in budget management (including project budgets), financial planning and analysis. Strong knowledge of internal financial controls and year-end procedure. 

Essential:
Fully Qualified Accountant: Certified Public Accountant (CPA) or Chartered Accountant (ACCA) license with strong technical accounting skills. Skilled finance manager with knowledge of financial management of restricted donor funding, reporting, procurement procedures, grant management, and donor rules and regulations for non-profit organisations.

Experience of capacity building: 

demonstrating clear results. 
Experience of working in multiple foreign currencies and understanding of foreign exchange hedging.



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Strong leadership experience in budget management (including project budgets), financial planning and analysis. Strong knowledge of internal financial controls and year-end procedure. 

Excellent interpersonal and communication skills:

Writing clearly, accurately & concisely Communication and Influencing Skills 
Strong written and verbal communication skills 
Able to listen, analyses, present, consult, negotiate with confidence and obtain stakeholder engagement. 
Able to communicate complex financial information effectively to wide range of audiences. 
Experience of remote and cross-cultural communication, demonstrating sensitivity to cultural and language differences.

Financial Business Partnering



Service oriented, customer focused approach. 
Experience of working in and understanding a global organisation, using knowledge to analyse and interpret financial information to support management.
Risk Management 
Experience of identifying and analyzing financial risks.

Decision Making and planning 
Capacity for inquiry, research, logical and analytical thinking, powers of reasoning and critical analysis. Able to demonstrate sound judgement and a solution-focused approach, solving unstructured issues in unfamiliar settings.

Able to consider implications of professional value, ethics and attitudes to decision making. 
Able to plan, juggle complex multiple priorities within restricted resources.
Financial and IT Systems 
Advanced knowledge of Microsoft Office, Excel particularly. Use of SUN accounting software and reporting packages.
Customer Service 

Experience of managing internal or externally focused customer services Human Resources Management 

Understanding and experience of organisational development and promoting high level of performance within the organisation.

Values – a commitment to VSO’s work and values

Desirable – Kinyarwanda language or one of the ethnic languages from Rwanda.

Competencies and Behaviour

At VSO we believe progress is only possible by working together. Whether you want to join us as an employee, or as a volunteer working in your own country, overseas or online, our selection process includes an assessment based on these core competencies: 

• Ability to be open minded and respectful
• Ability to be resilient and adaptive to new situations
• Ability to facilitate positive change and build sustainable working relationships
• Ability to seek and share knowledge 

Equal Opportunities

VSO promotes equal opportunities and values a diverse workforce.

VSO reserves the right to close this job early if we receive a sufficient number of applications.

If you’re interested in applying for this role, please download the job description for more information.

To submit your application, click on ‘Make an application’ and complete all relevant fields on the online application form.

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