Rwanda Bridges to Justice (RBJ)
Rwanda Bridges to Justice (RBJ)
Accountant AT Rwanda Bridges to Justice (RBJ) : ( Deadline : 21 October 2019 )
About Rwanda Bridges to Justice (RBJ)
Rwanda Bridges to Justice (RBJ) is a local non-profit organization registered with Rwanda Governance Board. Using a neutral, and collaborative approach, we work to strengthen justice institutions and improve Rule of Law through enabling Access to Justice. Specifically, we work to guarantee the basic legal rights of ordinary individuals in Rwanda.
One (1) Accountant position is available at RBJ, starting on 1st November 2019.
Accounts will be assigned tasks according to the needs of the organization that include but are not limited to:
Preparing annual project budgets and cash flow to ensure that the cost allocation ratio is adhered to.
Monitor projects budget utilization at the cluster level and provides information on levels of spending and any financial irregularity to the relevant Managers.
Timely upload with the accuracy of project budgets in the system and timely fund commitment.
Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and compliance with donor-specific reporting and procedural standards & requirements by ensuring project-related payments are done on time and transactions are properly recorded and posted in set up systems.
Financial Report Accuracy and timely payment.
Monitor Cluster bank accounts and prepare bank reconciliation on a monthly basis, process cash transfer to ensure sufficient funds on the account for payments and prepare monthly funding requests in line with the budget guidelines.
Ensure the accuracy of monthly bank reconciliation and cluster funds request
Maintain efficient management of Cluster Assets and conduct a regular inventory to reconcile system reports and physical count of assets and maintain an update assets register; and ensure proper fleet management.
Monthly physical inventory and cluster assets reconciliation
Participate in procurement meetings and ensure cost-effectiveness through the competitive bidding process, quality product and compliance with donor-specific procurement requirements, policies, and guidelines.
Ensure a competitive bidding process with a quality product
Ensure that Cluster balance sheet accounts are monthly and quarterly reviewed, analyzed and reconciled by ensuring accurate balances.
Staff cluster Advances are cleared on a monthly basis without any outstanding.
Work with Auditors and provide relevant information as far as a financial audit is concerned and ensure timely implementation of audit recommendations.
Timely implementation of Audit recommendations
Participate in proposal writing with the view to provide financial advice and develop project lifetime budget in line with Donor budgeting templates and guidelines.
Financial advice provided, proposals including the project budget life time submitted to potential donors within the deadlines and in accordance to WV and donor requirement.
Participate in partner capacity assessment and ensure accurate and timely submission of partner financial accountability.
Advance for Partners accounts reconciliation.
Preparing journal vouchers
Enter all journal entries into the accounting software
Reconcile Ledger Accounts.
Produce daily transactions posting report
Maintain Softcopies and hard copies of detailed records of supporting documentation for all payments transactions
Ensure all documents are stamped and filed appropriately
Verify completeness of all vouchers prior to posting ensuring that all necessary attachments are included
Follow up on accounts receivables before closing the report
Follow up with managers to ensure that advances are accounted for on time
Manage staff advances requisitions in QuickBooks, through reviewing accountabilities, reviewing reconciliations
Provide status reports to staff on a weekly basis
Receiving and reviewing invoices and preparing vouchers
Receiving and verifying requisitions and preparing vouchers
Paying vendors and responding to all inquiries regarding finance
Disbursement of petty cash
Desired Skills and proficiencies:
Thorough knowledge of basic accounting procedures and principles.
Proven knowledge of various donor regulations and requirements
Experience with creating financial statements
Experience with general ledger functions and the month-end/year-end close process
Excellent accounting software user
Good Experience for work on MS Office (especially Word & Excel)
Data Entry Management
Planning and Organizing
IT and communication skills
Communication and organizational skills: verbal, writing and presentation skills.
Strong attention to detail.
Proactive in problem-solving.
Self-motivation and ability to work independently, in a team and under pressure.
Commitment to diversity.
Ability to work in a team.
Minimum Bachelor’s degree in Accounts / Finance
The salary is commensurate with qualifications, experience and the number of tasks to be taken on.
How to Apply:
Please email your application with a CV and cover letter (one page maximum for each) highlighting your key skills, supporting documents and your availability to firstname.lastname@example.org by the 21st of October 2019 at 15:30hrs Rwandan time in Doc or Pdf Format marking that you are “Applying for the Accountant Role with RBJ” in capital letters.
The Cover letter should be addressed to:
Rwanda Bridges to Justice
Suitable applicants will be contacted by Rwanda Bridges to Justice for an interview. An application that does not follow the instructions given or are incomplete will not be considered.
As a non-governmental organization, RBJ strives to respect and promote gender equality in all aspects of our work and we thus encourage female candidates to apply.