Assistant & Information Management Officer at International Committee of the Red Cross ( ICRC): (Deadline 25 September 2020)

Assistant & Information Management Officer at International Committee of the Red Cross ( ICRC): (Deadline 25 September 2020)
  • Full Time
  • Rwanda

ICRC

ICRC

Assistant & Information Management Officer at International Committee of the Red Cross (ICRC): (Deadline 25 September 2020)

JOB SUMMARY

The Assistant & IM Officer provides (high-level) administrative support and oversees information management in the delegation. S/he acts as a reference person for written protocols, correspondence, and standard tools.

FUNCTIONAL RESPONSIBILITIES

  • Works with the Information Management Adviser to set goals and priorities and determine the resources required (technical or relays) to achieve the objectives of the Information Environment Strategy; ensures that all related projects and programs are implemented, taking into account the specificities of different contexts.
  • Ensures information flows are coherent and efficient, that institutional policies and procedures are updated and applied, and that users are properly briefed and trained.
  • Manages and monitors collaborative tools and databases, including access, and ensures that information is updated in the reference tools
  • Screens, prioritizes, dispatches, and follows up on requests, calls, and correspondence; independently manages and organizes internal and external events; represents the ICRC to high-level contacts and counterparts in the diplomatic corps.
  • Is a member of a management or coordination team and participates in discussions, follows up on the implementation of decisions and strategies; flags issues and delays; produces and updates the timeline, schedule, and other tools.
  • Independently initiates, drafts, edits, and finalizes correspondence, presentations, and other documents; prepares briefing files.
  • Ensures that staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures staff comply with related rules and procedures.

CERTIFICATION/EDUCATION AND PROFESSIONAL EXPERIENCE REQUIRED

  • University degree in Communication/Business /Social sciences or equivalent certification or experience. Master’s degree is an added advantage.
  • Excellent command of English and French
  • Advanced computer skills, including Microsoft Office suite, SharePoint, and IBM Lotus Notes.
  • Enterprise Content Management certification.
  • Minimum five years’ experience providing executive support in an international organization or company.
  • Experience coordinating a team.
  • Experience in project management and follow-up.
  • Good sense of analysis and methodical person; a sense of responsibility and organization;
  • Rigorous, disciplined, precise, autonomous personality, and proactive person.

APPLICATION GUIDELINES:

Please send your current CV (Resume) and application (motivation) letter to: [email protected]

 With the subject: Assistant & Information Management Officer Application.

 The application closing date is: 25th September 2020 05:00 PM. 

Please take note that any applications received after the above-mentioned deadline will not be considered and Only candidates who meet the criteria will be contacted.





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