Sponsorship Coordinator at Plan International Rwanda: (Deadline 15 October 2020)

Sponsorship Coordinator at Plan International Rwanda: (Deadline 15 October 2020)
  • Full Time
  • Rwanda

Plan International Rwanda

Plan International Rwanda

Sponsorship Coordinator at Plan International Rwanda: (Deadline 15 October 2020)

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

Sponsorship Communications Coordinator will also be responsible for overseeing and coordinating the Bugesera office in the absence of the Program Area manager. He/she will provide guidance in managing the programs, project design, implementation, monitoring, and evaluation of the projects within Bugesera in line with Country Strategy, Plan policies, and guidelines. He (she) has the responsibility of building relationships with local government, community, children, and other partners.

He/she is also overall responsible for organizing the sponsored children, their families, and communities to ensure their effective participation in the planning, management, monitoring, and evaluation of the development interventions in consonance with the Plan’s Mission, Vision, Domains, and Program Principles. Administer the sponsorship corporate systems locally; coordinate production and processing of sponsorship communication items at the program area level.

Dimensions of the Role

The Sponsorship communications Coordinator reports directly to Gatsibo Program Area Manager with a dotted line to the Sponsorship Manager. He/she supervises all sponsorship staff in the program area ( Gatsibo and Bugesera). He/she is responsible for sponsorship budget management and spending at the program area level.

Accountabilities

  • Support CDFs to train community volunteers, Sponsored Children and Families in Sponsorship
  • Participate in program/projects design, implementation as well as monitoring and evaluation
  • Participate in the preparation of the annual budget and Annual Plan for the Bugesera  office
  • Ensure that Child Protection Policies are adhered to and properly implemented in both Gatsibo and Bugesera PUs
  • Ensure each CDF produce at least 50 Home visit reports per month for physical verification of SCs
  • Train Program area Staff in sponsorship requirement
  • Review with CDFs and update the Sponsored Children (SCs) files
  • Ensure that NOI queries are responded to and hardcopies are filed.
  • Verify that the Program area is sending good quality communications (ensure that SCIs, SCUs, SCCs, and SCR are thoroughly checked against their quality before sending them)
  • Coordinate with Country Office all administrative issues related to Sponsorship
  • Ensure the maintenance and strengthening of linkages, networks, and collaboration between Plan and Sponsored Families and their associations/groups, local government offices, and the NGOs within the area of jurisdiction.
  • Support staff (supervisees) to develop clear individual accountability plans and facilitate interim and annual staff performance Appraisal
  • Take the lead in the production of key sponsorship communication deliverables such as area documents (PAOs, PAUs)
  • Support the development of PU caseload management strategy in the PULTP and coordinate phase in (opening new communities and enrolling new sponsored children) and phase out.

Help design goals for strategy 

  • Ensure that children are involved and participate in all sponsorship and program activities
  • Participate in the development of the BR section of the CS
  • Participate in the development of sponsorship budgets and properly manage them in collaboration with PAM and SM.
  • Ensure quality/value for money in the implementation of planned activities
  • Establish, monitor, and achieve accountability standards of effectiveness and efficiency in BR.

Management of partnerships, growth/enrolment

Ensure that:

  • Target growth level is achieved
  • Effectively portray a positive image of Plan International Rwanda
  • Sponsor visits are tracked from Childdata and reports are produced timely and accurately
  • Facilitate the awareness creation and raising in sponsorship and Plan’s work in new program areas
  • Ensure that only eligible families are enrolled-house to the house.
  • Develop/design training materials and work plan for enrolment and community awareness

Ensure that staff follow the localized enrolment criteria in the community effectively and efficiently

Production of Quality Sponsorship Communication in line with CCCD

  • Ensure communication production is participatory and reflects the children’ voice
  • Ensure that sponsorship items (of high quality are positive, engaging, and real, with no backlogs,
  • Timely provide ChildData Reports and PU Production reports
  • Supervise the Photographs  exercise for pooled children and ensure they are uploaded into Child Data within 3 working days from the time batch is processed
  • Participate in the generation of Annual Report and Annual Plan
  • Management of Corporate sponsorship transactions
  • Manage the coordination of data entry in child data and other sponsorship systems.
  • Ensure that all sponsorship products and services meet quality standards, are accurate, timely, and complete as specified in the Sponsorship Manual
    Management of Gifts and VIP communications
  • Ensure that VIP sponsorship communications are of good quality and timely
  • Ensure that sensitive gifts are delivered by the frontline staff and photos of SC taken, and tracked within a week upon receipt.
  • Ensure the verification of gifts with to-do-lists before distribution to field staff.

Empowerment and sustainability

  • Ensure the Sponsorship Community Volunteers (CVs), children, their families, and community members are properly trained to take care of 100% of sponsorship activities
  • Monitor and evaluate the performance of  and conduct fresh training in areas identified with gaps
  • Actively participate in local RM as a Member of the Resource Mobilization Team

Programmatic Responsibilities

  • Ensure that all data generated is analyzed and used for programmatic planning (BI)
  • Monitor equitable distribution of projects in sponsorship communities (villages)

Dealing with Problems:

  • Ability to rationalize and make quick decisions
  • Able to prioritize work effectively for execution with limited resources
  • Dealing with problems related to the timely delivery of sponsorship communications.

Key relationships

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

The post holder will be required to extend relations with PAM, SM, CDFs, Sponsorship staff, CVs as well as external Stakeholders ( NOs, sponsors, sponsored children, community groups) .

Technical expertise, skills, and knowledge

Essential

  • University degree in Computer science, Social Science,  Management, development studies or related field
  • Proven practical experience in a similar position within the NGO environment
  • Proven track record of interest in the well-being of disadvantaged communities.
    Skills Specific to the Post
  • Ability to work in a multidisciplinary and multicultural environment
  • Strong team building and motivational skills
  • Strong negotiation, facilitating, and influencing skills
  • Proficient in computer skills and use of relevant software and other applications
  • Excellent planning and organization skills
  • Ability to work under pressure
  • Ability to be part of and supervise working teams
  • Highly effective networking and interpersonal skills,
  • Excellent knowledge of donors’ policies and procedures
  • Excellent communication and writing skills – fluent in oral and written English

      Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge, and new ideas.
  • Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

  • TBD

Level of contact with children

  • High level: Frequent interaction with children.

Deadline of Application: 15 October 2020

Please note that this role is a National position, only Rwandan applicants will be considered and females are mostly encouraged to apply.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this scheme, we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Equality, diversity, and inclusion is at the very heart of everything that Plan International stands for. Our organization is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes, and principles of gender equality and inclusion.

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