Logistics Country Manager, Rwanda at International Committee of the Red Cross ( ICRC): (Deadline 3 March 2023)

The International Committee of the Red Cross (ICRC), an impartial, neutral and independent humanitarian organisation has been permanently present in Rwanda since 1990. Having its headquarters in Geneva, Switzerland, the ICRC is given its mandate by the Geneva Conventions to protect victims of international and internal armed conflicts. We are looking for an enthusiastic and motivated person for the below position based in Kigali under an initial contract of one year renewable.

Exciting Employment Opportunity with the ICRC in Rwanda

Position: Logistics Country Manager, Rwanda

Duty Station: ICRC in Kigali, Rwanda

Reports to: Head of Support

Purpose:

• The Logistics Country Manager coordinates and is responsible for all logistics activities within a country. S/he ensures that logistics systems are in place and operational and provides and operational support in accordance with ICRC logistics standards. S/he ensures appropriate planning and effective use of resources in the country and serves as the main link between logistics staff in Nairobi regional delegation and the headquarters and logistics teams in the field.

ACCOUNTABILITIES AND RESPONSIBILITIES

Management of the Logistics Activities in Kigali

• Set priorities, objectives, and strategies for the Logistics Department in line with the Delegation’s overall strategy and priorities.
• Manage and supervise Logistics in Rwanda in the field of Purchase, Transport, Warehousing, Statistical reporting to GVA and LON, etc.
• Validate suppliers and act on behalf of LOG_PURCH/GVA in all Purchase aspects including eventual litigation.
• Adapt when necessary the infrastructure to render operations cost-efficient and reliable.
• Implement and guarantee the strict application of the logistics procedures, ensure their regular update
• Coordinate activities with the Logistics Desk Manager in Geneva and with the Regional Field Support Logistician and ensure that their recommendations are implemented.
• Develop the Rwandan National Society (NS) technical capacities in terms of logistics, organize training when relevant.
• Adopt a creative mindset with regards to the activities in line with support to the region.
• Regularly analyses the activities & implementation rate and report to Head of Support and Regional Field Support Logistician.
• Is responsible for implementing procedures in compliance with financial, logistical and safety procedures.
• Maintain and ensure proper use of general and specialized logistics IT tools, including monitoring the integrity of transaction data.
• Update, maintain and share operational concepts and oversee statistical reporting, queries and inventories.
• Manage warehouse operations and stock inventory.
• Is responsible for maintaining an efficient supply chain within the country and adapting infrastructure and assets to meet needs.
• Ensures that partnerships involving logistics activities comply with the ICRC’s framework.
• Where applicable, ensures collaborative demand planning is in place as per the standard operating procedures (SOPs) and that information is shared with the delegation and relevant stakeholders.
• Plans and oversees procurement activities and quality management.
• Sets up, operates and manages warehouse and stock inventory.
• Is in charge of fleet management, transport and distribution activities.
• Follows up on the supply pipeline with the delegation, the Logistics Support Centre and/or headquarters, including for import-export activities.
• Is in charge of all capacity-building and HR-related matters for logistics.
• Is responsible for managing finances for the cost centre(s) under his responsibility.

Procurement & Supply Chain

• Is responsible for maintaining an efficient Supply Chain within the country and adapting infrastructure and assets to meet needs.
• Identify, develop and expand potential supply sources in Rwanda.
• Visit suppliers, evaluate their potential to provide relief goods including food, administrative and water sanitation materials when requested.
• Establish a database of those suppliers.
• Act on behalf of LOG_PURCH and represent their interests in large-scale contracts.
• Contribute to Selection Tables and share proposals / suggestions with LOG PURCH/GVA.
• When applicable, implement Collaborative Demand Planning as per the standard operating procedures (SOPs) and share the information with the stakeholders.
• Plan and oversee procurement activities and quality management.

Transport and Customs

• Organize & supervise all activities related to the movement of merchandise with strict conformity with customs requirements.
• Follow up on transit bonds, their extension and closure.
• Follow up on the supply pipeline with the Delegation, the Logistics Support Centre in Nairobi and/or Headquarters, including import & export activities.
• Ensure that all vehicles are properly registered, and their permits extended.
• Select and evaluate the performance, cost-efficiency and reliability of freight forwarders.
• Oversee fleet management, transport and distribution activities.

Fleet

• Supervises and manages Rwandan Fleet team.
• Maximize fleet efficiency and effectiveness through planned resource allocation in accordance with guidelines issued by Fleet Reg/LON and GVA.
• Offer professional training and participate in the recruitment of drivers, both national and expatriate in accordance with security regulations and technical guidelines.
• Ensure that all vehicle and driver administration arrangements and documentation are executed in a professional manner and in accordance with the ICRC guidelines, such as maintaining accurate vehicle and driver files, registration documentation for import/export/transfer of vehicle assets, convoy documentation, etc.
• Ensure that all vehicle assets follow ICRC HQ and national insurance rules .
• Follow up accident cases until proper closure of the files in accordance with the local insurances and ICRC Insurance in Geneva.
• Run ICRC Fleet Wave and report to Regional VFM, GVA, and superior when required.
• Monitors, controls and reports on the use of vehicles in both operational and non-operational circumstances

Contact with external interlocutors / NS

• Maintain a constructive dialogue with the Rwandan authorities (MFA, Customs, NS, etc).
• Maintain and develop a network of interlocutors within the NS.
• Obtain necessary permits and authorizations to enable logistics operations inside Rwanda efficient in emergencies and in line with compliance to legal obligations.
• Develop a network of interlocutors beneficial for the ICRC activities.
• Ensure that partnerships involving logistics activities comply with the ICRC’s framework.

PEOPLE MANAGEMENT RESPONSIBILITIES

• Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision.
• Makes sure that deadlines for the PMD cycle are met.
• Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members.
• Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information.
• Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed.
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year.
• Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities.

ADDITIONAL DUTIES

• Follows up on all work-related messages and correspondence with the relevant contacts and departments.
• Is aware of the delegation’s objectives and has a good knowledge of the Movement and other contacts relevant to the position.
• Collects and shares information so as to improve the ICRC’s understanding of the environment and humanitarian trends and responses.
• Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image.
• Takes responsibility for their own professional learning and development.

Key qualifications and experience:

• University degree in Business Administration, Logistics, Supply Chain management, Finance/Accounting or Hospitality management.
• Diploma in Supply Chain, Procurement (CIPS), Humanitarian Logistics (CILT) is an asset.
• Certification in Fleet or Workshop Management (Toyota) is an asset.
• Fluent command of English and French.
• Computer literacy in Microsoft Office package.
• 6 years confirmed practical experience in logistics, supply chain management, procurement, fleet, workshop or warehousing.
• At least 2 years’ experience of team management capacity.
• Experience in an international working environment, abroad or with an international organization/development agency an asset.

This position gives the candidate the opportunity to work in a recognised international humanitarian organisation with a favourable working environment, good conditions and a lot of potential for personal and professional growth. Plus, the opportunities to learn and work with high level staff at both local and regional level.

APPLICATION GUIDELINES:

To apply please send your CV and cover letter with 3 work related referees to the e-mail below. All applications shall be marked: “Logistics Country Manager” to [email protected]

The application closing date is Friday 3^rd March 2023, 5:00pm.

Please take note that any applications received after the above-mentioned deadline will not be considered.