Management Support Intern at UNDP – United Nations Development Programme: (Deadline 6 February 2023)

BACKGROUND

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries’ efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three main areas:

• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

UNDP Rwanda has an organizational structure which aligns the Country Office capacities with the current country programme and UN Development Assistance Plan (UNDAP) priorities. UNDP Rwanda works in the context of the One UN pilot/Delivering as One which adds another layer of complexity and places additional expectations and burden on the country office.

The Management Support Unit (MSU) acts as quality assurance advisor to Senior Management on all aspects of CO programme. The unit provides advice to the DRR and supports the programme units on strategic planning, Monitoring and Evaluation, audit, implementation of the Internal Control Framework and Result Based Management policies, gender mainstreaming, donor reporting, and financial management of the UNDP Rwanda programming portfolio.

The unit works closely with the Operations team, acting as a bridge and enhancing information sharing between Programme and Operations Units and providing programmatic support to Operations functions.

Internship Conditions

• UNDP interns receive a stipend monthly in line with UNDP internship policy guidelines.
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship.
• Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship.
• Interns must provide proof of enrolment in health insurance plan.
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time, but flexibility is allowed for education programmes.
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.

DUTIES AND RESPONSIBILITIES

• Tracking and updating the partnership table
• Updating the RM table for MSU
• Assist in the updating the PRMS tool
• Update MSU physical filing systems
• Support audit exercises and 2023 Independent Country Programme Evaluation (ICPE) for RWANDA by collecting and uploading all needed documents
• Assist to schedule meetings, secure necessary appointments and follow ups on behalf of MSU office
• Assist in identifying innovative, strategic concepts for the Country office
• Ensure quality briefing materials are prepared for the management
• Ensure the DRR has relevant documents at every meeting she attends
• Attend meetings (PMT and MSU) and take minutes.
• Support other/ad hoc activities as seen relevant and needed

COMPETENCIES

• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data and research for practical implementation;
• Outgoing and initiative-taking person with a goal-oriented mind-set.
• Communicates effectively when working in teams and independently.
• Good in organizing and structuring various tasks and responsibilities.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Consistently approaches work with energy and a positive, constructive attitude

REQUIRED SKILLS AND EXPERIENCE

Candidates must meet one of the following educational requirements:

• currently in the final year of a bachelor’s degree; or business administration or social sciences
• have graduated no longer than 1 year ago from a master or bachelor’s degree or equivalent studies.

Field of study: Social sciences or equivalent.

IT skills:

• Knowledge and a proficient user of Microsoft Office productivity tools.

Language Skills

• English required.
• Knowledge of other UN languages is an advantage