Monitoring, Evaluation and Learning Manager at World Vision International Rwanda: (Deadline 29 July 2022)

% Time

Will vary

Major Activities

End Results Expected

25

Project monitoring and evaluation strategy and Standards

• Refine and implement the project monitoring and evaluation strategy, and recommend any possible changes based on the lessons learned.
• Develop and ensure that the established guidelines on project monitoring and evaluation for different project components are respected by WV team as well as consortium members in alignment with the agreements reached. Coordinate with World Vision staff and sub-grantees staff on meeting the monitoring and evaluation requirements
• Identify information requirements of components concerning planning, monitoring and evaluation.
• During the life of the intervention, review the performance indicators and reports produced by different stakeholders and suggest necessary changes.

• Monitor and report on the performance of the project and suggest measures to improve the monitoring system.

• Ensure that data audits are planned for and are performed on regular basis. Lessons learned are drawn and shared and course correction is undertaken to continuously improve and strengthen the M&E system

• Appropriate Monitoring and evaluation approaches implemented throughout the life of the project.
• High quality assurance standards.
• Improved information management system in place to facilitate the storage, organization and retrieval of information.
• Accurate Indicator Performance Tracking Table reports.
• Project progresses and performance tracked for timely adjustments.

• Improved M&E system in place

15

Coordination & Communication with Stakeholders

• Coordinate with communities, service providers, and local governments, consortium members and donor representative to reach agreement on the M&E system set up and continuously review the M&E practice to ensure meaningful participation of stakeholders in improving the system.
• Serve as a liaison between the project team, consortium members, project participants and the donor representative to ensure harmonization, shared learning, collaboration and alignment of efforts in monitoring and evaluation.
• Ensure timely and effective communication and information sharing between different stakeholders.
• Assess training needs relevant to monitoring, evaluation and information management systems and provide, if required, training to local stakeholders.
• Facilitate processes according to which consortium members, relevant government representatives and donor representatives are collaborating, reflecting on the M&E data, drawing lessons learned and making recommendations to project leaders for further improvements and adaptations in project implementation for higher efficiency and effectiveness.

• Well-coordinated M&E system is in place.

• Good communication is maintained to facilitate timely decision making.
• Good flow of information is assured amongst partners and other stakeholders with regards to M&E activities.

• Refined M&E processes are in place and lessons learned are being implemented for improved program results.

15

Research

• Prepare TORs for special studies when necessary and participate in the recruitment of any potential consultant that will carry out the study. In collaboration with the COP, review and approve proposed study designs and oversee the work during the studies to ensure protocols are followed to meet internal and external validity requirements of that given study.

Assessments, baseline, evaluations and other research are well-planned and quality reports are produced.

10

Capacity Building

• Set up operational arrangements for collecting, analyzing, and reporting project data, and for investing in capacity building, to sustain the Monitoring and Evaluation function

The Monitoring function is up and running with minimal challenges.

15

Staff Management

• Supervise staff that report directly to this position. Conduct regular coaching and implement the Performance Development Management system.
• Conduct regular field visits to monitor implementation, to ensure compliance with operational procedures and assess progress as well as to deliver technical support to field staff, provide resources, and make clear recommendations on ways to strengthen the program and share learning across programs.
• Ensure that project staff conduct monitoring activities adhering to the donor/SO standards and that the information is used to enhance performance and by the decision-making process within and outside the organization.

• Staff are motivated and well equipped to accomplish their tasks.
• Appropriate M&E tools are available for optimum program results and program compliance to donor’s requirements ensured.

15

Reports

• Prepare quarterly and annual reports and assist in the preparation of the annual work plans for all consortium members.
• Ensure that all documents are reviewed before sending out of the office. Also ensure that reviews are carried out at each level.
• Review the final report of any study undertaken in the life of this intervention and ensure that the quality standards are met, and conclusions are accurate.

Quality program reports completed.

5

• Work with the Collaboration, Learning and Adaptation (CLA) Lead to ensure high quality, coordinated, and demand driven learning, knowledge management and capacity strengthening activities.

Lessons learnt and best practices are well documented to improve current and future food security interventions