NIGERIA 2025: Documentalist & Archivist at Economic Community of West African States (ECOWAS) Deadline: 25 April, 2025

NIGERIA 2025: Documentalist & Archivist at Economic Community of West African States (ECOWAS) Deadline: 25 April, 2025

Details

• Interested and qualified candidates should send their complete Application Documents to: [email protected] (Internal Candidates), [email protected] (External Candidates) using the Job Title as the subject of the email.

  Application Documents
  Applicants who meet the requirements must submit:

  • An ECOWAS job application form
  • An updated Curriculum Vitae,
  • A signed motivation letter.

  Note

  • Only short-listed candidates will be contacted.
  • Shortlisted candidates will be interviewed.
  • Offers of employment will be subject to a satisfactory background check.
  • Candidates must be ECOWAS citizens
  • Candidates must be under 50 years old. (This condition does not apply to internal candidates)
  • The documents submitted shall not be returned. Only short-listed candidates shall be contacted.
  • Offer of employment will be subject to a satisfactory background check and official documentation attesting nationality.

    Documentalist & Archivist

    • Job TypeFull Time
    • QualificationBA/BSc/HND
    • Experience2 years
    • LocationAbuja
    • Job FieldArt / Crafts / Languages 

    Job Code: ECW/CCJ/DA/008
    Grade: P3 / P4

    Role Overview

    • Under the supervision of the Head of Division, Library and Documentation, the Documentalist & Archivist shall coordinate and manage activities relating to all manual and electronic documentation in the Court’s Library.
    • The incumbent shall ensure the safeguarding of the resources and that the lending of items strictly complies with rules and procedures.
    • S/he shall provide support services to users to enable them to access material with ease and ensure a conducive environment for users.

    Role And Responsibilities

    • Assist the Library &Documentation in managing the entire records system of the Court.
    • Process all archival access requests.
    • Assist in organizing and enriching the Court’s documentary collection.
    • Create and maintain comprehensive, accessible, retrievable electronic archives.
    • Ensure the enrichment, accessibility, and integrity of the Court’s archives.
    • Assist staff and the public in accessing available judicial documentation.
    • Monitor the movement of documents.
    • Organize archival records and develop classification systems to facilitate access to archival materials.
    • Create and use documentary tools (filing plan, document management software, etc.) and information dissemination tools to facilitate information sharing with users.
    • Ensure cataloguing (bibliographic description) and indexing of documents with appropriate documentary language and standards.
    • Perform any other duties as may be assigned by the supervisor.

    Academic Qualifications and Experience
    Education:

    • Bachelor’s Degree or equivalent in Library and Information Science, Documentation and Archiving, Business Administration, Management, or in a similar field from a recognized University.

    Experience:

    • Five (5) years of experience in library and documentation support functions.
    • Good knowledge of ECOWAS rules and regulations on the control and access to documentation, as well as meetings servicing.
    • Proven knowledge in the management of library and documentation service.
    • Proven experience in developing information tools on library collections and facilities.

    ECOWAS Key Competences:
    Leadership:

    • Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
    • Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
    • Ability to respect the chain of command in an appropriate manner.
    • Ability to resolve challenges that occur with minimal direction and / or to recommend and explain solutions or alternatives for approval.
    • Ability to utilize the Code of Ethics to manage self, others, information, and resources.
    • Ability to mentor others and create feedback loops with supervisors, colleagues, and subordinates to build strong working relationships and improve performance.
    • Contribute to maintaining the organizational unit’s performance goals and standards.

    Client Service Orientation:

    • Interpersonal skills with the ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.
    • Ability to proactively interact with clients and build strong, trusting relationships based on mutual respect and regular discussions.
    • Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues, and carefully balances professional obligations with the need to be sensitive and responsive to their needs.
    • Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.

    Multicultural Sensitivity And Advocacy:

    • Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion.
    • Understanding of diverse cultural views, especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
    • Ability to listen actively, consider people’s concerns and apply judgement, tact and diplomacy.
    • Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
    • Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    • Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.

    Knowledge of Ecowas:

    • Knowledge of ECOWAS institutions, sectors, programmes, and policies.
    • Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance goals.
    • Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.
    • Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
    • Knowledge of member states development trends, indicators, challenges and opportunities as it relates to project/programme assigned to own position.

    Analytical And Critical Thinking:

    •  Ability to study data/information from a variety of sources, identify anomalies, trends, and issues, present findings, and make recommendations.
    • Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
    • Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
    • Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and / or internal committees.

    Communication:

    • Demonstrate operational computer proficiency using appropriate tools.
    • Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports / proposals and edit / check templates, letters, etc.
    • Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means.
    • Exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner.
    • Proficiency in information communication technologies (ICT).
    • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.

    Planning and Implementation:

    • Ability to develop and implement an individual action plan for achieving specific work goals.
    • Identify, organize, and monitor tasks throughout to facilitate execution.
    • Ability to contribute and / or lead on projects as per accepted project management standards and techniques, to coordinate contributions by others to set and meet deadlines.
    • Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
    • Ability to identify, collect, and assess indicators to monitor performance and to take proactive remedial action as required.

    Eligibility:

    • Must be a citizen of an ECOWAS Member State.
    • Must not be more than 50 years of age at the time of recruitment. This does not apply to internal candidates.

    Annual Basic Salary
    USD 37,431.66 /  52,379.70.

  Deadline: Apr 25, 2025

  Method of Application

  Interested and qualified candidates should send their complete Application Documents to: [email protected] (Internal Candidates), [email protected] (External Candidates) using the Job Title as the subject of the email.

  Application Documents
  Applicants who meet the requirements must submit:

  • An ECOWAS job application form
  • An updated Curriculum Vitae,
  • A signed motivation letter.

  Note

  • Only short-listed candidates will be contacted.
  • Shortlisted candidates will be interviewed.
  • Offers of employment will be subject to a satisfactory background check.
  • Candidates must be ECOWAS citizens
  • Candidates must be under 50 years old. (This condition does not apply to internal candidates)
  • The documents submitted shall not be returned. Only short-listed candidates shall be contacted.
  • Offer of employment will be subject to a satisfactory background check and official documentation attesting nationality.

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