InternshipJob
NIGERIA 2025: Documentalist & Archivist at Economic Community of West African States (ECOWAS) Deadline: 25 April, 2025
NIGERIA 2025: Documentalist & Archivist at Economic Community of West African States (ECOWAS) Deadline: 25 April, 2025
Details
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Interested and qualified candidates should send their complete Application Documents to: info_25int@courtecowas.org (Internal Candidates), info_25ext@courtecowas.org (External Candidates) using the Job Title as the subject of the email.
Application Documents
Applicants who meet the requirements must submit:- An ECOWAS job application form
- An updated Curriculum Vitae,
- A signed motivation letter.
Note
- Only short-listed candidates will be contacted.
- Shortlisted candidates will be interviewed.
- Offers of employment will be subject to a satisfactory background check.
- Candidates must be ECOWAS citizens
- Candidates must be under 50 years old. (This condition does not apply to internal candidates)
- The documents submitted shall not be returned. Only short-listed candidates shall be contacted.
- Offer of employment will be subject to a satisfactory background check and official documentation attesting nationality.
Documentalist & Archivist
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience2 years
- LocationAbuja
- Job FieldArt / Crafts / Languages
Job Code: ECW/CCJ/DA/008
Grade: P3 / P4Role Overview
- Under the supervision of the Head of Division, Library and Documentation, the Documentalist & Archivist shall coordinate and manage activities relating to all manual and electronic documentation in the Court’s Library.
- The incumbent shall ensure the safeguarding of the resources and that the lending of items strictly complies with rules and procedures.
- S/he shall provide support services to users to enable them to access material with ease and ensure a conducive environment for users.
Role And Responsibilities
- Assist the Library &Documentation in managing the entire records system of the Court.
- Process all archival access requests.
- Assist in organizing and enriching the Court’s documentary collection.
- Create and maintain comprehensive, accessible, retrievable electronic archives.
- Ensure the enrichment, accessibility, and integrity of the Court’s archives.
- Assist staff and the public in accessing available judicial documentation.
- Monitor the movement of documents.
- Organize archival records and develop classification systems to facilitate access to archival materials.
- Create and use documentary tools (filing plan, document management software, etc.) and information dissemination tools to facilitate information sharing with users.
- Ensure cataloguing (bibliographic description) and indexing of documents with appropriate documentary language and standards.
- Perform any other duties as may be assigned by the supervisor.
Academic Qualifications and Experience
Education:- Bachelor’s Degree or equivalent in Library and Information Science, Documentation and Archiving, Business Administration, Management, or in a similar field from a recognized University.
Experience:
- Five (5) years of experience in library and documentation support functions.
- Good knowledge of ECOWAS rules and regulations on the control and access to documentation, as well as meetings servicing.
- Proven knowledge in the management of library and documentation service.
- Proven experience in developing information tools on library collections and facilities.
ECOWAS Key Competences:
Leadership:- Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
- Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
- Ability to respect the chain of command in an appropriate manner.
- Ability to resolve challenges that occur with minimal direction and / or to recommend and explain solutions or alternatives for approval.
- Ability to utilize the Code of Ethics to manage self, others, information, and resources.
- Ability to mentor others and create feedback loops with supervisors, colleagues, and subordinates to build strong working relationships and improve performance.
- Contribute to maintaining the organizational unit’s performance goals and standards.
Client Service Orientation:
- Interpersonal skills with the ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.
- Ability to proactively interact with clients and build strong, trusting relationships based on mutual respect and regular discussions.
- Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues, and carefully balances professional obligations with the need to be sensitive and responsive to their needs.
- Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.
Multicultural Sensitivity And Advocacy:
- Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion.
- Understanding of diverse cultural views, especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
- Ability to listen actively, consider people’s concerns and apply judgement, tact and diplomacy.
- Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
- Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
Knowledge of Ecowas:
- Knowledge of ECOWAS institutions, sectors, programmes, and policies.
- Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance goals.
- Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.
- Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
- Knowledge of member states development trends, indicators, challenges and opportunities as it relates to project/programme assigned to own position.
Analytical And Critical Thinking:
- Ability to study data/information from a variety of sources, identify anomalies, trends, and issues, present findings, and make recommendations.
- Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
- Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
- Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and / or internal committees.
Communication:
- Demonstrate operational computer proficiency using appropriate tools.
- Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports / proposals and edit / check templates, letters, etc.
- Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means.
- Exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner.
- Proficiency in information communication technologies (ICT).
- Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Planning and Implementation:
- Ability to develop and implement an individual action plan for achieving specific work goals.
- Identify, organize, and monitor tasks throughout to facilitate execution.
- Ability to contribute and / or lead on projects as per accepted project management standards and techniques, to coordinate contributions by others to set and meet deadlines.
- Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
- Ability to identify, collect, and assess indicators to monitor performance and to take proactive remedial action as required.
Eligibility:
- Must be a citizen of an ECOWAS Member State.
- Must not be more than 50 years of age at the time of recruitment. This does not apply to internal candidates.
Annual Basic Salary
USD 37,431.66 / 52,379.70.
Deadline: Apr 25, 2025
Method of Application
Interested and qualified candidates should send their complete Application Documents to: info_25int@courtecowas.org (Internal Candidates), info_25ext@courtecowas.org (External Candidates) using the Job Title as the subject of the email.
Application Documents
Applicants who meet the requirements must submit:- An ECOWAS job application form
- An updated Curriculum Vitae,
- A signed motivation letter.
Note
- Only short-listed candidates will be contacted.
- Shortlisted candidates will be interviewed.
- Offers of employment will be subject to a satisfactory background check.
- Candidates must be ECOWAS citizens
- Candidates must be under 50 years old. (This condition does not apply to internal candidates)
- The documents submitted shall not be returned. Only short-listed candidates shall be contacted.
- Offer of employment will be subject to a satisfactory background check and official documentation attesting nationality.
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