Operations Manager at The National Agricultural Export Development Board (NAEB): (Deadline 27 October 2023)

Operations Manager at The National Agricultural Export Development Board (NAEB): (Deadline 27 October 2023)

Republic of Rwanda

NATIONAL AGRICULTURAL EXPORT DEVELOPMENT BOARD

JOB ADVERTISMENT

NAEB VACANT POSITIONS FOR RECRUITMENT

The National Agricultural Export Development Board (NAEB) would like to recruit a self-motivated and qualified candidate to fill the following position under PSAC Project.

Post: Operations Manager

Job Profile

• A master degree in agricultural economics, agribusiness, international trade, economics or project management with agriculture background.
• Practical experience of at least 5 years in management position in a reputable organization or in managing development related projects or programs or working with internationally financed multi rural sectorial projects.

Job Description

Based under NAEB SPIU and reporting to the CEO/NAEB and the Project National Steering Committee through SPIU coordinator the Operations Manager will perform the following duties & Responsibilities:

• The PSAC Operations Manager is in charge of the overall management of PSAC’s activities.
• He/she will be responsible for the day-to-day implementation of the PSAC Project activities and delivery of the project outputs, including managing PSAC Project staff and resources, consultants and sub-contractors.
• His/Her work will ensure that the Project produces the specified results, to the required standard of quality, within the specified timeframe and budget as indicated in the Project document.
• He/she will respect all financing agreements signed between the Government of Rwanda, IFAD SPIU and the External International Donors and any subsequent official documented agreements related to the management of the Project (Aide mémoires of missions, backto-office reports, evaluation reports, mid-term reviews, etc.).
• He/she will report to the authorities mentioned in the above agreements and will issue the financial statements and physical progress reports timely and in the recommended formats.

Specific Duties 

a) Project development, including:

• Providing orientations for the development of the Project strategy and methodology;
• Guiding the development of the most appropriate implementation tools and management methods to ensure Project performance, in accordance with national policies and with the financing agreements;
• Ensuring coordination and team working of PSAC staff, local actors and programme partners within NAEB and outside;
• Liaising with SPIU team and coordinate with district teams for smooth implementation of the project;
• Ensuring appropriate synergies between Project components to maximise their impact;
• Ensuring timely programme reviews, preparation of draft AWPB as well as draft exit strategy for PSAC.

b) Project implementation, including: 

• Supervising the implementation of Project activities in accordance with the financing agreements, with the decisions of the National Steering Committee and with the agreements with IFAD;
• Ensuring that project targeting strategy is properly implemented;
• Supervising the preparation, negotiation and oversight of memoranda of understanding, agreements and other contracts with project partners and services providers;
• Ensuring and overseeing the implementation of the gender action and youth engagement plan;
• Preparing annual work plans and budgets, and progress and thematic reports;
• Executing the approved budget, and ensure payments; – Identifying areas which require support from external consultants, and recruiting them;
• Guiding the efforts of consultants, experts and contractors towards the realization of planned Project outputs and evaluating their performance; – Providing overall leadership to eight specialists (M&E, coffee, tea, horticulture, gender and social inclusion, access to finance, environment and KM) and coordinate accounts and procurement division and coordinate with accounts and procurement officers to ensure their timely inputs to meet the project objectives and outputs;
• In association with KM specialist, organize regular learning programme events and
• Coordinating and managing the inputs of the PSAC staff into preparation of the AWPB, monitoring activities and supporting supervision and follow-up missions and the mid-term review;
• Coordinating with technical staff to ensure the implementation of Social, Environmental and Climate Assessment Procedures (SECAP) risk management instruments, with a primary focus on preventing and mitigating adverse environmental and social impacts while enhancing the positive impacts of the project;
• Ensuring integration of PSAC project activities and reports into NAEB activities and achievements

c) Project monitoring, including:

• overseeing the setting up process and effective operation of the M&E system; – ensuring the solid internal use of the M&E system;
• ensuring the timely preparation of progress and financial reports;
• Project external relations, including the coordination of activities with other projects pursuing similar objectives, within and outside Rwanda;

Project administrative management, including;

1. Reviewing and approving pre-selection of project partners, bidding documents, job descriptions and terms of reference for PSAC staff and external services providers;
2. Supervising and managing PSAC staff (up to their full integration in the NAEB divisions);
3. Maintaining internal transparency for the most important technical and project management decisions through regular meetings with PSAC staff;
4. Ensuring proper use and conservation of Project assets, in line with the national legislation and financial agreements.

Outputs (expected results):

• Project general objective, specific objectives and project activities timely and progressively reached within the frame of the financial agreements;
• Planning and budgeting process implemented timely on a participatory approach;
• Project financial and physical progresses available to the MINAGRI Programme 3 and to all project partners on a regular basis as per national rules and regulations and in accordance with the provisions of the financial agreements;
• Disbursement procedures respected and adequate and appropriate percentage of disbursement of funds per year, per component or sub-component compared to the AWPBs and to the indicative final design report;
• Project impact information regularly updated and available to all project partners for measuring the results of the project for all components;
• Good communications with all project partners, including the project staff; – Faculty of development and argumentation of new strategies to reach the global objective of the project and the mission or vision statement of NAEB;
• Excellent integration of Project into lead implementing agency and good relations with the parent ministry, donors and other ministries sector.

Key Competences

• Results focused;
• Good team building and leadership skills
• Ability to develop good working relations with a variety of stakeholders;
• Good project management skills including familiarity with the development of results frameworks project work plans and budget;
• Good reporting skills
• Good organizational and communication capacity;
• Good written and oral working knowledge in English and French;
• Proven skills in negotiations, communications and management of human resources;
• Advanced computer skills in major software (MS Office, email and internet);
• Working under pressure and meet deadlines in an interdisciplinary team.
• Fluent in English or French (reading, writing and speaking) with a very good knowledge of the second language (French or English).

HOW TO APPLY

The Job Title should be the subject of the email. The motivation letter of interested candidates   accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements and national identity card should be submitted to NAEB E-mail: [email protected] and copy to [email protected] not later than Friday 27^th October 2023 at 3:00 PM. Late applications will not be considered.

NDIKUMANA André

Chief Finance Officer